Travel Reimbursements
Exempt, excluded, and represented state employees may be eligible for the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business. In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as:
- Method of travel (transportation)
- Meals and incidentals
- Short-term lodging
- Out-of-state travel
- Out-of-country travel
- Personal vehicle mileage
- Other actual and necessary business and/or travel costs incurred while conducting official state business
- State Employee
- General Benefits
- Work & Wellness Resources
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- Per Diem Lookup
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FY 2022 Per Diem Rates for Federal Travelers Released
WASHINGTON — Today, the U.S. General Services Administration (GSA) released the fiscal year (FY) 2022 travel per diem rates for the lower 48 continental United States (CONUS) and the District of Columbia, which will take effect on October 1, 2021.
GSA bases the maximum lodging allowances on historical average daily rate (ADR) data. However, in light of the unprecedented declines in ADR due to the COVID-19 pandemic, GSA decided to freeze CONUS lodging rates at FY 2021 levels to ensure the maximum lodging allowances for federal travelers are sufficient in FY 2022 as the lodging industry recovers.
“GSA focuses on evidence-based policymaking that strives to balance the mission requirements of federal agencies, the needs of federal employees, and the interests of the American public,” said Office of Government-wide Policy Associate Administrator Krystal Brumfield , who is delegated the authority to develop and publish the annual per diem rates. “Equity in the way we collect, analyze, apply, and publish data is a top priority for GSA. Ultimately, we want federal travelers to be able to find affordable lodging as they return to mission-critical, time-sensitive official travel required to perform their essential duties.”
The CONUS meals and incidental expenses (M&IE) rates were revised for FY 2022. The standard CONUS M&IE rate is revised from $55 to $59, and the M&IE non-standard area (NSA) tiers are revised from $56-$76 to $59-$79.
For more information on FY 2022 CONUS travel per diem rates, please visit www.gsa.gov/perdiem .
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PER DIEM LOOK-UP
1 choose a location.
Error, The Per Diem API is not responding. Please try again later.
No results could be found for the location you've entered.
Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .
Rates for foreign countries are set by the State Department .
2 Choose a date
Rates are available between 10/1/2021 and 09/30/2024.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
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Personal Vehicle (approved business/travel expense) $0.67. Personal Vehicle (state-approved relocation) $0.21. Private Aircraft (per statute mile)*. *$1.76 . *Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is the applicable "Private Aircraft" rate provided in this chart .
Use the following guidelines to determine the documents needed and the proper reimbursement rates for travel expenses incurred by board and commission members, volunteers, consultants and attendants to people with disabilities. ... maximums and receipt requirements set forth in CalHR Travel Reimbursement policy. Up to 14 of the 30 days may be ...
In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as: Method of travel (transportation) Meals and incidentals. Short-term lodging. Out-of-state travel. Out-of-country travel. Personal vehicle mileage. Other actual and necessary business and/or travel costs incurred while conducting ...
As noted above, CalHR's Short-Term Lodging Reimbursement Rates page lists the current state rates for all excluded and all represented employees. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current ...
LODGING REIMBURSEMENT RATES ... Additional details applicable to the travel reimbursement program may be found in the Bargaining Agreements, CalHR rules, SAM (Section 700), and in EMSA'sdepartment policies (under development). This pamphlet is intended as a guide and overview only.
For general assistance, contact the Travel Information Line at (916) 227-9061 between 8:00 a.m. and 12:00 p.m. (Time of service has been adjusted due to COVID-19 pandemic.) If an answer to a specific question cannot be found in the Travel Guide or answered by the Travel Information Line, please contact the Travel Policy Section at (916) 227-8652.
For current mileage rate, visit CalHR. Is per diem reimbursed if training is changed from in-person to online? If training (i.e., 2-day, 1-week, 2-weeks) is changed from in-person to Zoom/online/virtual per diem is NOT reimbursed so long as there was no per diem costs to the trainee or agency.
Effective January 1, 2024, the State implemented increases to meal and short-term lodging expense reimbursement rates within the existing business and travel reimbursement policy (CalHR Manual Section 2203) for all excluded state employees as well as all rank and file state employees (pursuant to the Memorandums of Understanding) on authorized travel status.
August 13, 2021. WASHINGTON — Today, the U.S. General Services Administration (GSA) released the fiscal year (FY) 2022 travel per diem rates for the lower 48 continental United States (CONUS) and the District of Columbia, which will take effect on October 1, 2021. GSA bases the maximum lodging allowances on historical average daily rate (ADR ...
1. The Per Diem rate will be the rate for the location of the traveler at midnight on each night in overnight status. At 12:01 a.m., the rates change to the next destination. The meal reimbursement rate for the last day of travel (return day) would continue to be the rate for the location where the traveler last stopped for sleep. 2.
M&IE Rates for First and Last Day of Travel Total $55 $61 $66 $71 First and Last Day of Travel $41.25 $45.75 $49.50 $53.25 . Page 2 of 2 MILEAGE RATE - Effective January 1, 2020 ... The maximum rates listed above are prescribed for reimbursement of per diem expenses incurred during official travel. The amount shown in column (a) is the maximum ...
exceed the maximum per diem rate shown in column (c). Seasonal rates apply during the periods indicated. •The standard rate of $1 55 ($96 for lodging and $5 9 for M&IE) applies to all per diem localities not listed in the attachment. •The M&IE rates for first and last day of travel are calculated at 75% of the total, as shown in the table ...
CBID. Primary Vanpool Driver Payment. Vanpool Rider Reimbursement. Mass Transit Rider Reimbursement. Subsidies for Non-SEIU employees (excluded and represented), unless superseded by current policy or bargaining contract language. R05, R10 . $100 per month. 75% of monthly rider fees up to $65. 75% of monthly rider fees up to $65 .