group travel organiser

Providing travelers with an organizational tool that eliminates the headaches of gathering everyone’s information.

At Mobili, we believe there is a better way to organize your travel plans. Whether you’re planning a weekend trip, a vacation overseas or visiting multiple destinations around the world, keeping track of your trip details can be overwhelming! Mobili takes the hassle out of travel planning for individuals and groups. By bringing together your travel, lodging and activity itineraries, we are changing the way you share trip details. We provide a dynamic tool allowing each traveler to organize their essential information viewable by all. Focus on your bags – we’ll handle the rest.

Everyone adds their travel, accommodation and itinerary details and you create a travel group in seconds! There you’ll be able to compare and view your travel mates’ details side-by-side, making it much easier to coordinate with your friends. You can even chat each other using the in-app messenger and see group members’ locations in real-time on the map.

One app, many memories.

No tags needed.

Your main trip screen beautifully arranges each journey in an album like timeline.

I see. You see.

Travel plans on one simple screen allows each trip member to view and share details.

We all see.

That green ALL button seamlessly arranges trip members side by side to compare desired details.

Chatter away.

Communication is key. Stay connected with your in-app chat. One trip, one chat. No more repeated questions, hopefully.

¿Dónde estás?

View trip members on your in-app map. To limit the wondering eyes the map is only available during trip dates.

"Mobili was perfect for our four person Portugal and France trip. We had four international flights, two internal flights, four hotels, one train and two car segments."

"organized a one week, three country business trip for three executives in latin america. will definitely use for personal and business trips.", "we used mobili for a nine person bachelor party in madrid. made a difference in coordinating arrivals from 5 countries and key situation.", "mobili was really helpful in organizing my wedding events. coordinated guests’ travels, dinners and events in one place for everyone to see.", download now.

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The 10 Best Group Travel Tour Companies for 2023

Caroline Morse Teel

Caroline Morse Teel is the Managing Editor for SmarterTravel Media. Follow her adventures around the world on Instagram @TravelWithCaroline.

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For those truly epic, once-in-a-lifetime destinations, you want to leave your itinerary to the experts. Whether your dream is to see the Big Five on an African Safari, trek tall mountains, explore European cities, or something even wilder, a group tour is the easiest way to do it.

However, picking the wrong group tour company is the quickest way to ruin your trip. Make sure you choose a tour company that aligns with your goals and travel styles. Do you want an intimate group tour or do you prefer to make lots of new friends in a big group? Does the price line up with what you like (luxury vs. budget)? Is the itinerary going to all the places you want to see? 

We’ve done the research and found the very best group travel tour companies for 2023 for every type of traveler.

Best Overall Group Travel: Exodus Travels

With trips on every continent, Exodus Travels covers anywhere on this planet that you could possibly want to go, from popular destinations like the Amalfi Coast to well off-the-beaten path adventures like Tajikistan. This award-winning group travel company boasts thousands of repeat customers who sign up for trips year after year (97% of past participants would recommend Exodus Travels to a friend). 

These small group tours operate with only around 12-16 people, and always feature experienced local leaders who can give you a unique insight into your destination. Exodus Travels caters to any type of travel style, including trips broken down by type of activity (think walking, cycling, multi-adventure, winter, or cultural) as well as type of traveler (family, age group, etc.). There are curated collections (coastal, “away from it all”, European wilderness, and trips of a lifetime) to inspire you, as well as self-guided options for when you want all the benefits of a group tour planner without the actual group. Looking for that special safari? Exodus Travels just partners with the African Wildlife Foundation to create carefully curated luxury adventures that go above and beyond the standard safari. 

Exodus Travels tours work for almost any budget, with options that range from affordable to premium. 

Top Trip: Explore under-the-radar Europe by foot on Exodus Travels’ Lakes & Mountains of Slovenia walking tour .

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Best Adventure Group Travel: World Expeditions

World Expeditions has been taking adventurous travelers to remote locations all over the world ever since its first group trek through Nepal in 1975. Today, World Expeditions offers active itineraries on every continent. Intrepid travelers can opt for trips themed around mountaineering, rafting, cycling, hiking, and more. 

World Expeditions aims to leave communities and places where they operate tours better than they found them. Trips are created using the company’s Thoughtful Travel Charter as a guideline, which emphasizes respect for the environment, sustainability, having a positive impact on local communities, protecting wildlife, and more. 

World Expeditions’ trips are capped at just 16 people to provide a good experience for participants, and there are no single supplements for solo travelers willing to share a room with someone of the same gender. 

Top Trip: Summit Africa’s tallest mountain on a fully-supported trek up Kilimanjaro on World Expeditions’ eight day trip up the beautiful Lemosho Route . 

Best Budget Group Travel: G Adventures 

For travelers on a budget, G Adventures offers cheap group tours that make dream destinations accessible to nearly anyone. (Think: sailing the Galapagos for just $1,124 , criss-crossing India’s Golden Triangle for $559 , or spending 8 days in Bali for less than $800.)

G Adventures is one of the best tour companies for solo travelers as well, as most trips don’t have a single-supplement. You can choose to share a room with another G Adventures solo traveler, or pay extra to have your own space.

G Adventures keeps costs down by opting for cheaper hotels and local meals, and making certain activities optional (for an additional cost). Pick your travel style—options range from “basic” to more luxe tours run in partnership with National Geographic. Family tours, local living tours (featuring homestays), and wellness-focused tours are also available. 

Top Trip: G Adventures’ China Express trip is a great way to see the highlights of China if you’re short on both time and budget. 

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Best Educational Group Tours: EF Go Ahead Tours

When you really want to learn about a destination, consider a group trip with EF Go Ahead Tours . EF is the world’s largest private education company, and the Go Ahead Tours arm capitalizes on the company’s relationships with local educators, historians, and tour guides to create group trips that take you deep into a destination. 

These small group tours generally cap at 38 travelers, and feature unique educational experiences. For a bucket list trip, EF Go Ahead Tour’s special event tours are particularly enticing, as they offer behind-the-scenes access to tough-to-plan trips like Oktoberfest in Munich or Cherry Blossom season in Japan. 

Intimidated by solo travel? EF Go Ahead Tours is a great option for solo travelers, since it offers designated trips for solo travelers , where everyone is traveling alone, making it less intimidating.  

Top Trip: Bring the tastes of Italy home with you on EF Go Ahead Tours’ Food & Wine: Piedmont & Tuscany tour (operated in partnership with America’s Test Kitchen), where you’ll learn how to make local dishes. 

Best Responsible Group Travel: Intrepid Travel

Looking for a responsible group travel operator that focuses on bettering the communities and destinations they visit? Intrepid Travel is the world’s largest travel B Corporation, a certification for companies doing good. 

Intrepid Travel’s tours focus on sustainability, diversity, inclusion, and sustaining communities. The company has its own charity, The Intrepid Foundation , which has donated over 7 million dollars to over 130 community organizations. 

Intrepid Travel’s small group tours attract a wide range of travelers, but they are especially great for younger travelers, as they have a large number of trips designed for people aged 18-29 . (Other trips, including family-focused trips, are geared toward any age.)

Top Trip: Experience unforgettable wildlife encounters on Intrepid Travel’s Premium Uganda & Rwanda trip which includes time with the mountain gorillas of Uganda’s Bwindi Impenetrable Forest. 

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Best Private Group Travel: Kensington Tours

Whether your group consists of just two people or involves taking the entire extended family, Kensington Tours will take all the hassle of planning out of the equation. This private group operator creates personalized trips and itineraries tailored to your preferences, while their experts handle all the logistics and bookings. 

Plans are entirely flexible, and can even be changed while on the trip on a whim. Need some inspiration? Browse Kensington Tours’ travel ideas , to get some ideas for your next adventure. 

Top Trip: Sail around the stunning shores of Croatia and the Dalmation Islands on a private luxury catamaran on Kensington Tours’ fully customizable tour . 

Best Polar Group Travel: Chimu Adventures

Whether you’re headed north to the Artic or south to Antarctica, Chimu Adventures has the perfect polar group trip for you. Chimu Adventures has some of the most variety for polar trips, with options to fly, cruise, or a combination of both to get to your destination.

For an ultra-unique Antarctica trip, Chimu Adventures offers cruises departing from Australia or New Zealand (most Antarctica trips depart from Argentina). Can’t stay long? Book one of Chimu Adventures’ scenic flights to Antarctica , which fly as far as the south pole in one spectacular 16-hour day.

Chimu Adventures is one of the cheapest group trips to Antarctica, with rates starting under $5,000.

Top Trip: If you’re pressed for time (or simply don’t have the stomach for the Drake Passage), Chimu Adventures’ Antarctica Fly Cruise will get you to the ends of the earth quickly and smoothly.

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Best Group Tours for Solo Travelers: For the Love of Travel

Group tours can be a great way to meet new people, but they can sometimes skew on the older age range. If you’re between 25-39 and a solo traveler looking to meet new people, you’ll love For the Love of Travel . All participants on the trips are between 25-39, and according to the company, 80 percent are solo travelers—so you’ll make friends fast. Hoping to meet someone who will be more than just a friend on your next trip? Trips include a balanced number of “gal and guy spots” to ensure an even balance of genders within groups (and of course, non-binary genders are always welcome). 

For the Love of Travel offers weeklong (or longer) international trips as well as shorter weekender trips to nearby destinations like Mexico or Denver—perfect for people without a lot of vacation time.

Top Trip: Sleep in a glass igloo under the Northern Lights, go sledding with huskies, and warm up in traditional saunas on For the Love of Travel’s Lapland tour , already booking dates for 2024.

Best Biking Tours Group Travel: DuVine Cycling

Biking through the rolling hills of Italy or across the mountain roads of Chile sounds like a dream, but the logistics seem daunting (especially if you don’t want to haul all your own stuff from point-to-point). Enter: DuVine Cycling , a luxury small group tour company that specializes in bike trips. 

With trips across Europe, Latin America, Africa, Asia, and the United States, DuVine Cycling is a cyclist’s dream. Choose from all-biking trips or mix things up with a cycle and sail bike tour or a multi-sport adventure —no matter what, everything is included, from luxury boutique accommodations to top-quality name brand bikes. 

Top Trip: DuVine’s Holland Bike Tour promises “tulips, windmills, beer, and cheese”—what more could you need?

Best Luxury Group Travel: Abercrombie & Kent

Abercrombie & Kent has been delighting discerning travelers since 1962. Today, they take travelers on unforgettable adventures across over 100 different countries and all seven continents. Although Abercrombie & Kent’s trips are pricey, they encompass once-in-a-lifetime experiences like private jet tours around the world or luxury chartered cruises .

There are trips designed for solo travelers and families , and the small group journeys max out at around 14-18 guests.

Top Trip: Swim with whale sharks in the Philippines, feed proboscis monkeys in Malaysia, and photograph wild tigers in India on Abercrombie & Kent’s Wildlife Safari: Around the World by Private Jet trip , already booking dates into 2024.

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What is AGTO?

The Association of Group Travel Organisers (AGTO) is an independent organisation representing the interests of those who organise tours and trips for groups (Group Travel Organiser – GTO) as well as those who provide services for group travel. Established in 1991, AGTO membership includes more than 450 group travel organisers and over 250 travel and tourism industry suppliers. Our supplier members, across all sectors of the industry, support our GTOs with planning, organising day trips, short breaks, and short or long holidays, both domestically & internationally, as well as offering exclusive familiarisation trips and educationals

What is a Group Travel Organiser (GTO)

At its simplest, a group travel organiser (GTO) is anyone who organises a trip, visit, holiday or tour for a group of people. Examples:

• A secretary of a social club, U3A or WI putting together a day out, short break or extended holiday for members
• The organiser of a holiday for their extended family
• Someone, of any age, organising a trip for a group of friends

A “group” is usually 10 or more and most travel and tourism suppliers will offer discounted rates.

AGTO Branch Network

AGTO has a network of seven branches: Central, Eastern, Kent, Northern, Scotland, Southern and Western. Each branch provides a range of networking and social events, together with ‘fam’ trips and other activities. Members are automatically affiliated to their nearest branch but are welcome to join in and attend activities of any branch.

The quarterly AGTO Magazine carries news, articles and advice covering national and branch activities.

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Group Trip Planner App: What is Troupe?

by Danielle Owen | May 31, 2023 | Group Travel | 0 comments

The Ultimate Group Trip Planner App

Planning a getaway with family or friends and looking for a trip planner app to help you figure out the logistics? That’s where Troupe comes in. There are endless details that go into planning a group trip. Coordinating flights, arranging transportation, and figuring out accommodations can feel like impossible tasks with multiple people involved.

A group trip planner like Troupe allows you to consolidate the planning into one place. No more endless email threads or constant texting back and forth with questions about the itinerary.

What is the Troupe group trip planner app?

Troupe is a travel planning app that makes group travel easy. Troupe’s intuitively designed app allows group travel planners to seamlessly coordinate, plan, and book group trips all in one place. From voting on the destination to sharing flight bookings, Troupe helps everyone in the group quickly and easily communicate all things related to the group getaway. 

Bachelor parties , girls trips , family reunions, couples’ getaways… you-name-it. Whether you’re flying, driving, or walking to your destination doesn’t matter. Troupe is designed to help with the logistics, no matter how big or small. 

So how does Troupe work?  Check out these features.

(…or click here to start using Troupe now.)

Troupe trip planner app features

Troupe was built off the massive demand for a seamless, efficient group travel planner. The app was developed and perfected based on hundreds of hours of interviews with travelers from all walks of life. 

This taught us which things that are most important to group travel planning, like an easy voting system to figure out dates, destinations, and accommodations, for example. 

So what are the primary features of the Troupe group trip planner app? Check them out:

1. Itinerary all in one place

Troupe isn’t just useful prior to travel . Once you’re on the road or at your destination, Troupe still offers all group travel members the ability to quickly reference the information for all activities.

No more “Where and when is dinner tonight?” text messages for the planners to field from the whole group. Group members can all just open their Tripsite in the app or online and see for themselves.

So how do Troupe’s easy group travel planning features work? 

2. Voting system in the trip planner app

Getting everyone to agree can seem impossible at times, but Troupe’s group trip planner app gives everyone a voice and allows all group travel members to clearly see the results of polls. It helps ease the frustration that can come from getting people to agree on things.

It’s the ultimate group travel planner question: “Where should we go on our group trip?”

And while it may lead to stressful discussions sometimes, it’s also one of the best parts of planning a trip.

Troupe helps take the stress out of destination selection with straightforward voting. Choose your destinations, set them as options, and all group members can log on to vote for their favorite. 

And we all know there are so many more decisions to make once a destination is chosen (or even before, depending on the order you plan group trips !).

Figure out when to travel by letting group members vote on the dates that work best for them. Once everyone has voted, you’ll be able to easily see the dates that work the best for the majority of the group. 

Voting is available for accommodations and activities as well.

3. Deadlines/Reminders

Troupe also helps you implement deadlines and reminders. The app allows you to send out reminders or quick nudges to group members, taking the pressure off the planner and easing everyone along throughout the process. 

4. Sharing Information

Say it with me: All your confirmation numbers are in one place. Everyone’s flight numbers for easy tracking. Hotel reservations with the booking name, phone number, address, and all other important info. 

In addition, you can share a list of possible flight options and see what others have booked. As a group, this helps minimize waiting around at the airport and makes it easier to consolidate pick-ups and drop-offs. 

5. Booking your travels

Troupe doesn’t just help with planning. Once you’ve voted on your favorite accommodations and found your perfect hotel or Vrbo, go ahead and book it directly on Troupe . No need to even open a new browser window.

Ready to start planning your next group adventure? Click here to get started!

What is the best trip planner app?

Troupe is the best trip planner app to help you plan and organize group travel all in one place. You can share options for flights, accommodations, activities, and more while allowing group members to easily vote on their favorites, keep all itinerary numbers in one place, and more.

Is there a vacation planning app?

Troupe is an easy-to-use vacation planning app that allows you to collaborate on the planning of a group trip by sharing information between group travel members, voting on your favorite things to do and places to stay, and sharing links, notes, videos, and more between group members.

Welcome to the first in a new series of articles from the Association of Group Travel Organisation (AGTO) with Mike Bugsgang.

Mike Bugsgang CEO AGTO

According to group travel organisers (GTOs), one of the most valued benefits of AGTO membership is being kept up-to-date with the legal implications and obligations of being an organiser. Post Brexit, this has been brought even more sharply in to focus with the pending revisions to the Package Travel Directive and the ways they could impact on GTOs. In addition to free legal assistance and advice for GTOs, AGTO members enjoy exclusive access to a highly competitive Liability Insurance Scheme specifically catering to the needs of organisers. Unlike many other trade associations, AGTO has seven regional Branches around the UK which enable GTOs to meet regularly within their own area to network with Associate members and participate in fam trips as well as attending seminars on group travel related issues.

Dunston Hall Front

SHOWCASE WEEKEND The AGTO Silver Anniversary Showcase Weekend will take place at Dunston Hall Hotel, Norwich, on October 2830, 2016. The event brings together group organisers and associate members from all over the UK to participate in an exciting programme of business and social sessions. Showcase highlights include a great choice of specially tailored familiarisation trips to attractions including Norwich UNESCO City of Literature, Sandringham and Great Yarmouth.Other elements of the Showcase programme include a special welcome from Visit East Anglia, a marketing seminar, AGTO Branch AGMs, networking sessions and an anniversary dinner with entertainment arranged by headline sponsor, Made. This will be a very special event as we will be marking the Association’s 25th anniversary. The Showcase will provide a great opportunity for our members to get together to plan their itineraries for 2017 and beyond, as well as experiencing a part of Britain that is particularly popular with groups. Initial reaction to the Showcase Weekend has been enthusiastically received by AGTO members and we are expecting a record attendance for this landmark event in the Association’s history. Information and booking details of the AGTO Showcase can be found at www.agto. co.uk

AGTO Handbook

AGM ANNOUNCEMENT Our AGM will be held at the Excursions trade show at Alexandra Palace on Saturday January 28, 2017. The meeting will be staged in a large AGTO area that only members can gain access to for the AGM. However, the AGTO area will be open to all visitors to the show for the rest of the day and the Association, together with Tourism South East, is arranging presentations that will be of interest to group organisers. This is something of a departure from our usual AGM event as in the recent past we have held the meeting over a weekend. But following feedback from our members, the majority of whom attend the Excursions show and take advantage of the special travel arrangements, we believe this is the best option. “We are excited about this move and especially grateful to ‘made tourism marketing’ for their sponsorship of the AGTO area at Excursions 2017. We are working closely with ‘made’ and TSE on the content of the presentations and more details will be announced in due course.” Nigel Smith, Chief Executive, Tourism South East said: “ We are delighted that AGTO has decided to hold its AGM at Excursions and feel sure that this will encourage more of its members to travel to the show and as a result, boost visitor numbers.” The 2016/2017 AGTO 25th Anniversary Members’ Handbook has just been published. The 115-page A4 book will serve as an essential reference tool for GTOs in the year ahead. Content includes, among many other things ,contact details of Associate supplier members who provide services for groups. Our recent members’ survey showed that the handbook is widely used throughout the year. Updates to the information it contains are made on the members’ section of our website www.agto.co.uk Don’t forget, information is updated on social media sites Twitter @AGTOUK and Facebook: Association of Group Travel Organisers.

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TEMPORARY HOLDING PAGE FOR GROUP TRAVEL ORGANISER MAGAZINE

Group Travel Organiser magazine, along with the Group Travel Awards, GO Travel Show, South West Group Travel Show, Northern Travel and Tourism Show and Group Travel Business Forum, is under new ownership.

Since taking over, we’ve been doing a lot of work behind the scenes and have been working hard to try and revive the magazine and associated events. Unfortunately, we’ve concluded that the time is not right in the light of uncertainty over Covid-19, the resurgence of inflation and the general economic uncertainty. We’ve therefore taken the difficult decision to cancel the GO Travel Show and suspend all further activity for the time being. 

If you’d like to be kept up to date or have any other queries please e-mail: [email protected]

The Best Travel Organizers for Every Type of Trip

By Meaghan Kenny

All products featured on Condé Nast Traveler are independently selected by our editors. However, when you buy something through our retail links, we may earn an affiliate commission.

Packing for a trip requires organization. And there's no better way to keep toiletries, makeup, digital gear, jewelry, and other small travel essentials safe during transit than with the right bag. Whether you're headed on a two-week vacation or a short weekend getaway, durable travel bags, pouches, and cases will always come in handy. We've rounded up a comprehensive list of the best travel organizers for every type of traveler, whether you need a sturdy cosmetic case for makeup products or a smart tech kit for cords and chargers. Below, our tried-and-true travel organizers, from waterproof pouches to essential packing cubes.

Dopp kits for women

Dopp kits for men, makeup bags, packing cubes, jewelry cases, hanging toiletry bags, water-resistant pouches.

Every traveler needs a go-to Dopp kit that will keep small toiletries like contact solution, moisturizer, and sunscreen organized in one place. These roomy and reliable bags also ensure your clothes and other personal items will be protected against any accidental leaks while traveling. The best Dopp kits for women offer enough space for your essentials while still being compact enough to fit in an already-stuffed carry-on or weekender .

Read more : The Best Dopp Kits for Women

There are plenty of great Dopp kits for men on the market—Dagne Dover, Herschel, Rains, and Bagsmart make some of our favorite travel-friendly (and budget-friendly) bags. These options make skincare and grooming products easy to find and easy to pack in your suitcase. No matter where you're headed on your next getaway, a trusty Dopp kit is essential. (Any of these sleek bags would also make a great gift for the travel-loving man in your life, too.)

Read more : The Best Dopp Kits for Men

We've all been there: You're sitting in a small, cramped seat in economy hopelessly searching for your iPhone charger in your under-seat bag. The solution to never-ending bag searching and tangled cords: A smart tech organizer that keeps all of your digital gear neat and tidy. These organizers are a true game changer when it comes packing cords, portable chargers, AirPods, and any other tech essentials you're toting around.

Read more : The Best Travel Tech Organizers

I've ruined a few tote bags by throwing a lipstick or loose powder inside and hoping for the best. You can't always be gentle with your personal item or carry-on while in transit, so a durable cosmetic bag helps protect your makeup products and everything around it. If you want to make getting ready in a hotel bathroom even speedier, opt for a clear cosmetic case or the Lay-n-Go drawstring bag that makes finding all of your products easier than ever.

Read more : The Best Travel Makeup Bags

If you're not already using packing cubes, let this be your sign to start. Our editors swear by packing cubes to keep clothes organized and compressed—meaning you can fit a whole lot more in your suitcase with these. Packing cubes also help you separate clean clothes from dirty ones and help protect special items like dresses and suits from any spilled liquids in your carry-on. Paravel and Calpak make some of our favorite packing cubes, but we also love the more budget-friendly options you can find on Amazon from Bagail and Alameda.

Read more : The Best Packing Cubes

The last thing you need upon arriving to your destination is to find all of your necklaces and bracelets tangled. Or worse, discover that you lost a special (or expensive) piece of jewelry while in transit. A sturdy jewelry case ensures your favorite pieces will be safe and protected from being squashed or broken. And if you're in need of a thoughtful gift , a well-made and sleek jewelry case will be much appreciated.

Toiletries can quickly create a cluttered bathroom counter. The next time you stay at a hotel or Airbnb, consider placing a hanging toiletry bag on the back of the bathroom door. It will help you see all of your products at a glance and limits the need to unpack and repack at the end of your trip. Use these to store anything from skincare and beauty products to jewelry and hair tools .

Sometimes, you need a water-resistant pouch or an extra bag, just in case . Options like the Aloha Collection pouches and Baggu set can hold wet bathing suits, dirty clothes, or sand-filled beach items, making it safe to toss them back in your tote or backpack . These types of bags can also keep your phone and other electronics safe if you're lounging by the pool.

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6 Apps That Make Planning Group Travel Easier

Planning a trip among friends or family can be tricky. Help keep everyone on the same page with these group travel planning apps that organize itineraries, expenses and photos.

Available on iOS and Android Prava is an itinerary manager that offers in-app messaging, a to do list and notepad, perfect for planning group trips. Additional features make this app a great travel companion as well. From the app, you can share your location with other group members, perfect if you’re arriving in a destination from many different locations. You can also share trip photos and calculate expenses through the app.

At the conclusion of your vacation, your group can choose to share part or all of your itinerary with other Prava users, inspiring other groups to follow in your footsteps.

Available on iOS only; Android coming soon No matter where you are, what currency you paid in or who paid, figure out who owes what with group travel app Splittr. Divide hotel, grocery, attraction and transportation costs between friends or family. The app converts any expense to your preferred currency and allows you to split bills unevenly between group members. After your vacation, export PDF or CSV reports to let everyone know how much they owe other travelers. You unfortunately aren’t able to pay your balance using the app.

For an app that includes all the same functions and works on both iOS and Android, choose Splid.

Available on iOS and Android This is another app the manages expenses within a group. It shares many of the same features as Splittr and Splid, with two exceptions.

• Splitwise integrates with Venmo, making it ideal for groups who already share money via the app.
• There is no option to change currencies in the app, so it’s more appropriate for groups traveling domestically.

Available on iOS and Android Whether you’re planning a spring break trip, bachelorette party or family reunion, keep all the details in a single place with Travefy. Use the chat and polling function to discuss details, collect money (there is a fee to use a credit card) and start building your sharable itinerary. Forward confirmation emails to the app and your flight, rental car, accommodation, activities and restaurant reservations will appear in one place.

You can view your itinerary on a map and search nearby for other attractions, sorted by hotels, activities and food. Whether you imported an activity or Travefy suggested it, your group will be able to see Trip Advisor reviews for the attraction. During the trip, track your expenses (multiple popular currencies are available) in the app so your group can see who owes who what and pay via credit card or PayPal after heading home.

Available on iOS and Android This app is a less robust group vacation planning tool, but if you’re looking for something simple, Tripline may be for you. Multiple group members can map out your accommodations and the attractions you’re planning to explore, then share the map with other people who may be interested in following your trip.

Your group members can upload photos and add text for any location on your Tripline map. The app takes these photos and creates a simple animation outlining your trip, which is available for other Tripline users and can be shared on social media.

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5 Group Travel Planning Apps to Make Trips With Friends and Family Easier

Planning your next vacation with friends or family will be easier with these free group travel planning apps that promise to make everyone happy.

Travel is more fun if you can share the experiences with your loved ones. On the other hand, planning a trip with a group can be stressful, given the different logistics, opinions, requirements, and interests. These travel planning apps for groups try to make it easier to come up with an itinerary that all your friends can contribute to and feel happy with.

Each of the apps approaches the problem of group travel planning in different ways. So you'll need to keep in mind which one your group is bound to feel most comfortable with.

All the apps in this list are free or have a free tier that has enough features to make you feel like using it for an upcoming trip.

1. Hoku (Android, iOS): Super Simple Group Travel Planning App

If your group isn't too tech-savvy, they're going to be overwhelmed with some of the apps in this list. Simplicity, or the lack of extraneous features, is sometimes the best way to get people to participate in such apps. Hoku keeps it as simple and easy as possible, giving you the ability to make your trip with friends and chat about it.

As the creator, you can give a trip name, add the city or place you'll be visiting, pick start and end dates, and invite co-travelers via email. In the trip, you can add multiple activities. When you open the activity pane, you'll see popular tourist attractions from the chosen location. Tap any to add them to your itinerary while also choosing a date. The activities are then arranged chronologically in the main tab.

All participants in that Hoku group can use the Hoku chat to talk about the plans. A dedicated chat space for the trip is a nice way to keep away clutter from your regular group chat on IM. Once the trip is ready, you can also export it as a document and send it via email.

Download: Hoku for Android | iOS (Free)

2. MiTravel (Web): Travel Planning Board for Groups to Collaborate

Trello or other kanban boards to plan your tasks help you visualize everything you have to do about a project. MiTravel uses that system to make a travel planning board, where you collaborate with others to add various items for your shared trip and even conduct polls to reach decisions quickly. Best of all? It's completely free with no hidden costs.

When planning a new trip, you'll have to first add the location (country, region, or city) and trip dates. Then, invite any co-travelers to your planning board. By default, each trip has a few columns set up: Transit, Stays, Notes, Attractions, and Foods. You can add a card to any of these and give it a header color to indicate what it's about. Each card has a simple text box, but you can also add attachments for things like your flight tickets or hotel bookings.

The Explore tab lets you search for and add places you intend to visit. You can save any attraction to your board, adding the group it belongs to. Cards can be moved around between groups easily.

When you're traveling as a group, there are several decisions you need to make together. MiTravel offers a simple poll maker to get everyone's opinion on an issue, which is visible to all participants.

3. Troupe (Web, iOS): Planning, Polling, Voting, and Shared Itinerary for Group Travel

Troupe is one of the most robust apps made for planning a trip as a group. It includes a host of features that aim to solve the problems that every group has experienced in the planning stage of a trip. Once your invitees join, they can choose to be marked as "interested" or "going" so that you can differentiate between the certainties and the maybes.

Your Troupe dashboard has different sections to make trip planning easier:

• Polls: Create a poll about any decision related to the trip, with multiple choices, and let travelers vote.
• Dates: Add your travel dates and any notes related to them.
• Destinations: Select one or multiple destinations and align them to the overall travel dates.
• Stays: Add accommodation directly, or add multiple options that your travelers can vote on. Whether voting is allowed or not is up to you.
• Activities: Like Stays, add multiple activities by searching on Google Maps, adding direct links, or writing custom plans. Choose whether participants get to vote or not.
• Itinerary: Create a custom itinerary for the trip based on the dates, destinations, stays, and activities that you have decided on.
• Notes: Add any additional information about the trip that anyone might need to know.

Troupe also allows anyone to send a "Broadcast" message that can reach all participants. It's great to use for things other than reminders or deadlines, both of which are options you can set for voting or polling in Troupe.

Download: Troupe for iOS (Free)

4. Plan Harmony (Web): Calendar Planning and Budget Tracking for Group Trips

Plan Harmony lets you create multiple trips to invite friends to by simply sharing a link, after which you can collaborate to plan it. Once you've set the dates of travel, the default view shows a calendar, so you are planning as if in a shared Google Calendar.

Anyone can add an event or an idea to this calendar, where the basic difference is that an event is something you have all agreed upon, while an idea is something you will vote upon. Under the event or idea title, you'll have to choose a category such as flight, accommodation, attraction, food/restaurant, etc. Each category has different prompts for the details you add to the event, such as flight number, car type or confirmation code, locations and links, and so on. You can also add notes and descriptions, give it a custom color, set its date and time, and finally add what it's going to cost.

Cost tracking is a major part of group travel, and Plan Harmony seeks to make it easier by letting you add costs for each event and specifying whether it's the group cost that's to be evenly split or the per-person cost. In the Budget dashboard, you'll see a breakdown of all these expenses and a per-person analysis of what you're spending on the trip.

With Plan Harmony's paid pro version, you get more robust budget tools such as exporting them to a spreadsheet, multiple costs for different people, etc. It also unlocks other features such as syncing with a calendar app of your choice and adding unlimited checklists or attachments to events.

5. Mobili (Android, iOS): Best Mobile App for Group Travel Planning

If you prefer a mobile app over a desktop, Mobili is the best option. It has all the major features of apps like Troupe and Plan Harmony in a simple interface for phones.

When you make a new trip and invite your friends, the main screen shows the itinerary. There are three broad categories: Travel, Lodging, and Activity. In each, you can add different details like departure and arrival times, booking numbers or confirmation codes, links, and images or screenshots of the bookings. Any item you add can be made private, public, or duplicated to all travelers.

The Split feature is a powerful budget tracker. You can add any expense here, noting the amount paid and what it was for, the currency, when and who paid, and which participants will be splitting this expense. Expenses can also be made private if you wish. As you keep adding, it'll all be calculated in the Overview tab. It's almost as good as some of the best bill-splitting apps for groups .

Mobili also has a built-in group chat to discuss your travel plans on IM. The Notes tab lets you add any pertinent things to remember. And in Compare, you can check the different details added by participants to quickly compare things like arrival and departure times.

Download: Mobili for Android | iOS (Free)

Ask What's Non-Negotiable, Not What's Preferred

When making travel decisions as a group, you'll often come to a point where there isn't any consensus. Most apps and travel experts recommend taking a vote to figure out what common ground you can reach. However, that can still leave some people miffed. In such cases, try approaching the issue by changing the question.

Instead of voting, or perhaps before voting, ask what everyone's non-negotiable item is. Sometimes, people don't know what they want but are clear about what they don't want. And with that knowledge, others can help come up with a decision or solution that satisfies the whole group.

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Design outstanding group travel itineraries

Incentive l Business trips l Tour organizers

A time saving tool for travel organizers

Planify is a group travel itinerary solution, allowing tour organizers to save time while planning and designing attractive and complex itineraries.

Design attractive travel itineraries

Originally designed for travel organizers, Planify enables you to plan and design beautiful and enhanced travel itineraries.

Coordinate with your team

Not the only one in charge of organizing a trip ? No worries. Collaborate on your plan with your team, local agency or guide.

Impress your participants

In one click, they’ll have access to their beautiful plan, enriched with pictures, tips, documents, contacts & much more.

Choose the subscription that fits you

• 108€ charged annually
• 1 unique plan
• Typically used by casual travel organizers
• 432€ charged annually
• Typically used by incentive & business trips travel organizers
• 870€ charged annually
• Unlimited plans
• Typically used by professionals in the travel industry
• 118.80.- charged annually
• 468.- charged annually
• 948.- charged annually
• 118.80$ charged annually
• 468$ charged annually
• 948$ charged annually

Testimonials

"Planify is a very intuitive, user-friendly and effective application that allows us to be much more agile than before. This tool also helped us achieve our aim to be more green as this solution saves on paper and printing. We look forward to continuing to use Planify for the discovery expeditions we organize, in order to inform our participants about the content and stakeholders involved."

Mathieu Peingeon – Executive MBA Program Coordination Manager at IMD

''I would like to congratulate to Planify for this amazing app. We use Planify in every single event we organise and the participants love it. It’s simple, intuitive and always with them. Since we started to use Planify, everyone is truly informed and when changes occur, it takes only few minutes to update the agenda in the app. Great job, Planify!''

Jakub Puchajda – CEO of Travel Consulting, Warsaw

''The participants of the Data & Electronics Business Mission were very happy to use Planify during the trip to Silicon Valley and to CES in Las Vegas. It turned out to be the most efficient way to communicate the program, participants list and other relevant information, always up to date and at the finger-tip of their phone.''

Benedikt Schwartz –  Senior Consultant at Switzerland Global Enterprise

''We organize many groups, incentives and conferences during the year, as well as tailor made itineraries for prestigious clients. Planify really helps us in delivering VIP service for our customers. It is very user friendly, easy to manage and share. The app provides a simple way to keep the clients informed about the tours, practical information about the countries etc. I really recommend it to any travel agency!''

Weronika Rapala – Travel Designer at Biuro Podrozy Rapala 

"We organize the Swiss delegation each year to the DLD Innovation Festival in Tel-Aviv. Planify is definitely a wonderful app for our delegates,. It gives them an easy access to all the information (program, schedule of the conferences, biographies of the members, etc.). Thanks to planify’s team, we are always able to manage the changes in the schedule in real time and upload all the required datas. We highly recommend this app to anyone organizing delegation abroad."

Sabrina Cohen Dumani – President of Nomads foundation

Planify is a great app and the web manager is very easy to use. Perfect for a guaranteed great event! Claudine Furrer - Head of Incentives & Events, Finass Reisen AG.

Claudine Furrer – Head of Incentives & Events, Finass Reisen AG

"We organize many learning tours for prestigious customers and we are delighted with Planify. Very easy and friendly interface, allowing us to make change even at the last minute. No more struggling with outdated paper plans. Participants are really pleased to get the plan even accessible offline, comprising all important information and visually splendid and intuitive. I recommend!"

Romain Dussart – Digital Project Manager, HUB Institute

Suitable to any kind of group activities

Planify is trusted by a wide range of organizations.

5 Tips for Group Travel Organizers To Stand Out

Many group leaders make a business out of their passion, others lead group trips to raise money for the cause, and third use travel to educate the next generation of leaders. YouLi software empowers them to succeed.

When we speak to our community of group travel organizers, a wide term that includes group leaders, destination managers we find that the common theme is the challenge of getting every detail right. Our clients and community really value the customer experience. They know that people can go elsewhere to just book travel, they choose to travel with them because they offer a unique experience.

So what does it take to start a group travel company that stands apart and delivers that unique travel experience?  Planning and attention to detail! ‍ With so much choice out there, personal touches make all the difference. Here's a few things our group travel organizers like to do:

1. Require phone number on registration

Collecting their number on registration allows you to call the potential client within 24 hours of registration to answer any questions and really paint a picture of what the trip will be like. About 25% of our clients use this feature and build it into their YouLi workflow.

2. Implement an application process

Many of our group travel organizers actually go one step further and require an application before the traveler is allowed to book in. The Hacker Exchange and Impact Safaris are a good example.

This usually involves a bit more process and a clear outline of the requirements to join the program. But this also allows you to create a sense of value that makes your trip more desirable than another, since they have to earn it.

3. Invite the right people

However you find or screen them, being sure the group will gel and you've got the right personalities for the type of trip your planning. Obviously if you're doing a women-only retreat, that makes it a bit easier to segment.

Sometimes we think our trips are "for everyone" when really we want people who are obsessed with food or love to walk all day. Be honest with yourself about who would really enjoy the program you've put together and then don't be afraid to say no to the wrong travelers.

4. Ensure they've done their homework

Every YouLi client takes advantage of our Task Management module. Instead of sending a FAQ or PDF no one reads, set up a sequence of essential tasks that means your travelers are prepared for the experience you've prepared.

That could be requiring a waiver form. It should mean requiring travel insurance is purchased. It often means some type of training for adventure tours. Don't just trust that people will plan as much as you have, that's your job!!

5. Make a detailed itinerary

Even if you don't share it all with your travelers up front, be sure you've got it mapped out in your version. YouLi itinerary builder allows you to create a version of the itinerary just for the leader that includes all the gory details you need to ensure a smooth ride. If you like, you can expose it to your travelers at the right time before or during the trip. Just use the visibility feature on any item to control who sees it and change at any time.

In our recent profile on Dr. Fiona Hill , a long time Group Travel Organizer, she shared a few words of wisdom:

"Visualize every single day, every step of the day. From breakfast to bedtime. That means thinking about what could go wrong as much as what will give joy. Because when your planning is rigorous, the doing is easy. You can arrive and let it go, putting all your focus on the comfort and well being of your group, and trust your well-briefed in-country colleagues (local tour operator) to smooth the path before you." ‍ - Dr. Fiona Hill - Almanar Consulting - Cultural and Professional Trips

BONUS: Find Supportive Community

To help you navigate the obstacles of launching your adventure brand, surround yourself with the community who will understand your struggles and share advice and ideas. ‍ YouLi travel professional community will help you be aware of the tech underwater stones and network. Community of retreat planners is hosted by Dr Sheri Rosenthal of Wanderlust Entrepreneurs . If in need of establishing operational processes, join Katie Broadhurst at P eak Flow OBM .

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