australian travel document renewal form

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Passport - policy

Australian passports.

The principle object of the Australian Passports Act 2005 (the Passports Act) is to provide for the issue and administration of Australian passports, to be used as evidence of identity and citizenship by Australian citizens who are travelling internationally (section 3 of the Passports Act).

The Australian Passport Office (APO), part of the Department of Foreign Affairs and Trade, issues Australian passports to Australian citizens in Australia and overseas. The APO also issues travel-related documents to Australian (and occasionally Commonwealth) citizens in certain situations and to eligible non-Australian citizens living in Australia (in line with Australia’s international obligations).

An Australian passport represents the holder as an Australian citizen and requests that the bearer be afforded freedom of passage and every assistance and protection of which he or she may stand in need. An Australian travel-related document does not provide this. Collectively, Australian passports and travel-related documents are known as Australian travel documents (ATDs).

ATDs must be issued in forms that are approved by the Minister for Foreign Affairs (subsection 53(2) of the Passports Act). This power is delegated to Senior Executive Officers in the APO, but in practice the Minister approves all new forms of travel documents.

Current forms of Australian passport

Ordinary, Diplomatic and Official Passports are machine-readable (Biometric) travel documents, indicated by the ePassport logo on the front cover.

These passports are designed to meet the internationally agreed standards for biometric travel documents agreed and set out by the International Civil Aviation Organisation (ICAO). The ICAO standards ensure that biometric travel documents are secure and work across border systems globally. Australia continues to play a key role is setting these international standards.

Biometric travel documents do both of the following:

• include a tamper-proof passport chip as a security measure (and, as such, are a condition of some countries' visa waiver programs)
• facilitate the use of automated border systems (such as Australia's SmartGate).

Ordinary passports

Ordinary Australian passports are issued to adults and children.

The maximum validity of an ordinary Australian passport is set out in subsection 17(2) of the Passports Determination:

• 10 years for an adult
• 10 years for a child aged 16 or 17 years
• 5 years for a child 15 years or under
• 5 years (optional) or 10 years for an adult aged 75 or over.

These maximum validities may be reduced depending on the circumstances.

A Limited Validity Passport (LVP) is an ordinary passport issued with less than the maximum validity for a passport of its kind. Usually, LVPs are issued in Australia to meet the urgent travel needs of customers who cannot meet full application requirements, but their identity, citizenship and entitlement can be established. LVPs are issued with a maximum validity of 1 year.

A Reduced Validity Passport is an ordinary passport issued with a reduced maximum validity, determined by legislation, following the loss or theft of 2 or more of the customer’s travel documents in the 5 years immediately prior to making the application (subsection 17(2) item 10 of the Passports Determination). See also: Lost and stolen passports .

A Replacement Passport is an ordinary passport issued with the same expiry date as the passport being replaced or, in the case of a Replacement Passport to upgrade a Limited Validity Passport, the expiry date the LVP would have had if it had been issued with full validity initially. See (subsection 17(2) items 11 to 17 of the Passports Determination). See also: Replacement Passports .

Concurrent Passports may be issued to adults and children in specified circumstances. The maximum validity of a Concurrent Passport is 3 years (subsection 17(2) item 5 of the Passports Determination). See also: Concurrent Passports .

An Ordinary passport with a maximum of 1-year validity may also be issued in particular circumstances (these are distinct from LVPs) (subsection 17(2) Items 7 to 9 of the Passports Determination).

Diplomatic and Official Passports

Diplomatic and Official Passports are issued to facilitate the travel of Australian citizens who are travelling for diplomatic or official purposes, as approved by the Minister for Foreign Affairs under the Ministerial Schedules: Sponsored Passports [PDF] .

Diplomatic and Official Passports are also known as sponsored passports because in most cases the government authority that the holder will represent, sponsors the passport. The sponsoring authority must provide a Sponsorship Letter and the holder must sign a Sponsored Passports Conditions Acknowledgment .

Diplomatic and Official Passports do not award the holder any special rights or privileges. Individual countries may confer this at any time and at their discretion.

Emergency Passports

Emergency Passports (EYs) are issued at overseas posts to facilitate the urgent travel of Australian citizens who meet all requirements but cannot wait the standard turnaround time for the issue of a full validity passport.

The current Emergency Passport (EY) (P series) has:

• a dark grey cover
• only six Visa pages
• no Passport Chip (EYs are not Biometric travel documents).

Not all countries accept Emergency Passports. Some countries exclude emergency and non-biometric passports from their visa-waiver or visa on arrival programs. The holder of an Emergency Passport is responsible for checking with each destination country that an Emergency Passport is accepted for entry, exit and transit. The maximum validity of an EY is 1 year (subsection 17(2) item 6 of the Passports Determination). EYs are intended to meet the immediate travel needs of the holder and may be issued with less than the maximum validity. See also: Emergency Passports .

Travel document series

Approximately every five years, the APO issues a new series of ATDs, with updated security features. In addition, every second series (released approximately every 10 years) has new design features, including new visa pages.

Due to the advanced security features of Australian travel documents (ATDs) and the integrity of the APO's rigorous assessment process, ATDs are among the most secure and trusted identity and travel documents in the world.

Australian travel-related documents

Australian travel documents (ATDs) are issued under the Australian Passports Act 2005 (the Act) and related legislation.

In addition to Australian passports, the Australian Passport Office (APO), part of the Department of Foreign Affairs and Trade (DFAT), issues the following Australian travel-related documents:

• Convention Travel Documents (CTDs)
• Certificates of Identity (COIs)
• Documents of Identity (DOIs)
• Provisional Travel Documents (PTDs).

CTDs and COIs, and DOIs in certain circumstances, are issued to non-Australian citizens in accordance with Australia’s obligations under international law.

Current forms of Australian travel-related document

Collectively, Australian passports and travel-related documents are known as Australian travel documents (ATDs). An Australian passport represents the bearer as an Australian citizen. In most cases, an Australian travel-related document does not.

CTDs and COIs are issued to eligible non‑Australians living in Australia (refugees and persons who are stateless or unable to obtain a travel document from their country of nationality).

Important: The issue of a CTD or COI does not award the holder any right to return to Australia without a valid Australian visa with re-entry rights.

DOIs may be issued to Australian citizens in certain circumstances where an Australian passport is unnecessary or undesirable or to citizens of other Commonwealth countries who are unable to obtain a travel document from their country of nationality (for example, in emergency situations overseas).

PTDs are a temporary travel document issued to Australian citizens overseas in countries without an Australian consular presence, who need to cross a border to get to an Australian Embassy, High Commission or Consulate and apply for a new ATD.

CTDs and COIs are machine-readable (biometric) travel documents and meet the internationally agreed standards set out by the International Civil Aviation Organization ( ICAO Doc 9303 Machine Readable Travel Documents ). Biometric travel documents include a tamper proof passport chip as a security measure.

DOIs issued overseas and PTDs do not include a passport chip. For this reason, travel on an emergency Travel-related document issued overseas may require a visa, even where Australian citizens can usually travel visa free.

Application for an Australian passport

An application for an Australian passport must be in the approved form and must be lodged in person.

Subsection 7(3) of the Australian Passports Act 2005 provides that an application for an Australian passport must be made in the form approved by the Minister (or delegate) and accompanied by the applicable fee (if any).

Eligible customers can complete a passport application online then print it for lodgement. In person lodgement is mandatory and a key requirement to meet the highest level of identity assurance under the National Identity Proofing Guidelines.

Streamlined renewal is only available to adults applying online because generating the application relies on verification of the customer’s previous passport record. There is no hardcopy form for streamlined renewal. In Australia, hardcopy passport application forms are available on request from Australia Post outlets that are accredited to offer passport services.

Customers can complete a passport application online, then print and lodge it at one of the participating Australia Post outlets across Australia.

Overseas, hardcopy forms are only available on request from an Australian diplomatic mission or consulate (overseas post). Passport officers at overseas posts provide passport lodgement services and issue emergency travel documents to Australians overseas.

Each Australian State and Territory capital city also has a Passport Office (STO), where urgent passport applications can be lodged in compelling or compassionate circumstances.

Customers can book an appointment to lodge at a STO through the Australian Passport Office Contact Centre (APOCC). Appointments at STOs are only available to customers who:

• need to travel urgently due to compelling or Compassionate circumstances
• are applying for a diplomatic or Official Passport or
• are applying for a Travel-related document (CTD or COI).

APOCC provides a telephone helpline for passport clients in Australia and to some locations overseas. Applicants for an Australian travel-related document must call APOCC to obtain an application form.

Almost all Australian passports are personalised in Australia at one of two bulk printing/personalisation centres. This includes all Ordinary passports issued to applicants in Australia and overseas.

Completed passports are sent directly to the customer by registered mail (in Australia) or to the post for sending on to the customer (overseas). Customers may also choose to collect their passport from a STO or overseas post.

Information on applying for an Australian passport is also available on the passports website.

Application for a travel-related document

Australian travel-related documents may be issued to eligible non-Australian citizens living in Australia. Applications must be in the approved form and lodged in person.

Subsection 9(3) of the Australian Passports Act 2005 provides that an application for an Australian travel-related document must be made in the form approved by the Minister (or delegate) and accompanied by the applicable fee (if any).

There is currently no online application option for Convention Travel Documents (CTDs) or Certificates of Identity (COIs). Customers applying for these document types must complete a hardcopy PC5 Form. In Australia, customers must call the Australian Passport Office Contact Centre (APOCC) to obtain this form.

CTD and COI applications must be lodged at a State or Territory Passport Office (STO). Australia Post outlets do not accept CTD and COI applications. Customers must call APOCC to book an appointment to lodge their application. As is with Australian passports, every application for a CTD or COI must be lodged in person.

Overseas, CTDs and COIs are only available in certain circumstances, to customers who have held a previous Australian CTD or COI. Forms are available by arrangement with an Australian diplomatic mission or consulate (overseas post).

Specially trained Passport Case Officers establish the identity of the customer, confirm the customer’s identity and visa status against their Department of Home Affairs record and assess their eligibility against the criteria for issue of a CTD or COI.

Information on applying for a Convention Travel Document (CTD) or Certificate of Identity (COI) is also available on the passports website.

Cardinal and supporting documents

An application for a passport must be supported by Original documents to confirm the applicant’s identity and citizenship, as required.

A customer applying for an ATD for the first time should present their original cardinal (or commencement of identity) document (not a copy) issued by an RBDM or Home Affairs.

Customers must also present originals of any other documents needed to confirm their identity, including current personal details and citizenship.

Throughout their life, the identity of a person born or living in Australia is managed by the RBDM where they were born or live. Usually, a document issued by an RBDM is required to confirm any changes to their personal details.

For customers born overseas, foreign documents may be presented for particular purposes (such as to show evidence of their place of birth and/or gender) or in particular circumstances only (for example, where the customer was born and lives overseas and cannot access an RBDM to update their details).

At lodgement, the lodgement officer will examine the integrity of the original documents presented and make certified copies to be attached to the customer’s passport record. During processing, Australian birth certificates, name change certificates and citizenship certificates will be verified with the issuing agency.

The presentation of original documents and the verification of cardinal and name change documents are necessary to meet the highest level of assurance (Level 4, previously ‘Gold Standard’) for the verification of a person’s identity under the National Identity Proofing Guidelines .

Information on documents you need is also available on the passports website.

Establishing identity

Confirming a customer’s identity is essential to the security and integrity of the Australian passport system. Under sections 8 and 10 of the Passports Act , before issuing an Australian passport or Travel-related document to a person, the Minister (or Minister’s delegate) must be satisfied of the identity of the person.

ICAO Doc 9303 Part 4 specifies that the holder’s name, DOB, sex (gender), photo and signature are all mandatory fields to confirm identity. Inclusion of the place of birth (POB) is a decision for issuing States. Australia considers POB to be a key identity attribute and includes it as a mandatory field.

These key identity attributes, or personal details, will appear on the ATD, along with the customer’s biometric identifiers (photo and signature).

Establishing a client’s identity is essential to the security and integrity of the Australian passport system. As the Australian passport is a primary evidence of identity document, robust processes must be followed to establish a customer’s identity. A customer applying for an Australian travel document (ATD) for the first time must present their original cardinal (or commencement of identity) document (not a copy) issued by an RBDM or Home Affairs, plus originals of any other documents needed to confirm their current personal details:

• Date of Birth (DOB)
• Place of Birth (POB)
• Sex (gender).

At lodgement, the lodgement officer will examine the integrity of the original documents presented and make certified copies to be attached to the client's passport record. During processing, Australian birth certificates, name change certificates and citizenship certificates will be verified with the issuing agency.

An adult applying for an Australian Travel Document (ATD) for the first time must present evidence of their identity in the community (or social footprint) by presenting Personal Identity Documents (PIDs) and a referee who has known them for at least 12 months and who can confirm their identity. For children, the lodging parent must provide their PIDs. They are not required for the child. These measures provide additional confidence that the identity is legitimate.

All customers aged 16 and above must attend lodgement in person , whether applying for the first time or renewing. The lodgement officer will compare the customer’s photo to the customer in person (and/or take a photo of the customer for Facial Recognition (FR) purposes or to appear in the ATD).

These identity requirements meet the highest level of assurance (Level 4, previously ‘Gold Standard’) for the verification of a person’s identity under the National Identity Proofing Guidelines [PDF] . This means that Australian passports are issued with a very high level of confidence in the claimed identity. In person lodgement is a key requirement to meet this level of assurance and one of the reasons the Australian passport is so highly regarded internationally.

Information on identity is also available on the passports website.

Name on Australian travel document

The ICAO specifications for machine-readable passports set out in ICAO Doc 9303 ensure that all passports meet agreed standards and can be accepted and processed across borders. ICAO Doc 9303 Part 4 specifies that the holder's name is a mandatory field.

The Department of Foreign Affairs and Trade (DFAT) has no authority to register names or name changes. In Australia, that is the responsibility of the relevant Australian State or Territory Registry of Births, Deaths and Marriages (RBDM) or the Department of Home Affairs.

Unless an exception applies, the name to appear on an Australian passport must be the customer’s most recent name exactly as it appears on the customer’s Australian birth, Australian citizenship or Australian RBDM name change certificate (subsection 53(5) of the Passports Act).

In certain circumstances, it may appear exactly as it appeared on the customer’s previous Australian passport.

The customer’s surname only may be updated to reflect a surname that appears on their RBDM marriage or registered relationship certificate if it is their most recently recorded surname.

For Convention Travel Documents (CTDs) and Certificates of Identity (COIs), the customer’s name must be their most recent name recorded for them by Home Affairs .

These requirements help to prevent a person from obtaining official documents and potentially operating in society in different identities.

The Minister for Foreign Affairs (or a delegated officer) may accept another name in exceptional circumstances or refuse a name (or signature) that is unacceptable, inappropriate or offensive.

Information on names and name change is also available on the passports website.

Unacceptable names or signatures

Under subsection 53(4) of the Passports Act, the Minister (or an appropriate delegate) may also refuse a name or signature that is unacceptable, inappropriate or offensive.

Examples of names or signatures that may be deemed unacceptable, inappropriate or offensive include, but are not limited to, name or signatures that include:

• an expletive
• a racial or ethnic slur or implication
• an obscene or offensive term, symbol or picture
• a political statement or slogan such as “all rights reserved”, "signed on behalf of", trademark ™ or copyright ©, an official title, position or rank that the person does not hold
• the name of, or reference to, a public institution or public office
• a title, award or decoration that is not awarded directly to, or conferred directly on the customer by the Crown or under a law of the Commonwealth
• a term that could mislead people into believing that the bearer has been awarded or conferred a title, award or decoration (see the note above)
• a string of words that would not commonly be recognised as a name
• a name that cannot be established by repute or usage
• any other term that is contrary to the public interest
• a symbol without phonetic significance
• characters that the Minister or delegate considers are inconsistent with the international standards and recommended practices and procedures for travel documents adopted under the Convention on International Civil Aviation 1944 (the Chicago Convention).

Date of birth on Australian travel document

In accordance with ICAO Doc 9303 Part 4 , Australian travel documents (ATDs) must record the holder’s date of birth (DOB).

The date of birth (DOB) on an Australian passport should appear exactly as per the customer’s full original Australian birth certificate or Australian citizenship certificate.

The DOB on a Convention Travel Document or Certificate of Identity (for non-Australian citizens) should appear exactly as per the customer's visa evidence or Home Affairs record.

The DOB must appear on the ATD in the following format: DD MMM YYYY (for example, 07 JUN 1979).

In most cases, the customer’s DOB must be confirmed against original documents. There are exceptions for customers who genuinely cannot obtain original evidence of their DOB.

Place of birth on Australian travel document

ICAO Doc 9303 Part 3 specifies that inclusion of the holder’s place of birth (POB) on a travel document is a decision for issuing States. Australia considers POB to be a key identity attribute and includes it as a mandatory field.

Australian travel documents (ATDs) must record the holder's place of birth (POB).

Usually POB refers to the customer’s suburb, town or city of birth, but may also be a village, province, district, state or other overseas equivalent for customers born overseas.

The customer’s suburb, town or city of birth or overseas equivalent is printed on the ATD. Unless there is no other place of birth known, the country of birth (COB) is not printed on the ATD but is recorded in PICS for identity purposes.

In most cases, POB is recorded exactly as per the customer's full original Australian birth certificate, foreign birth certificate or foreign passport.

There are exceptions for:

• customers who genuinely cannot present a birth certificate or foreign passport (for example, customers born overseas in a war-torn country)
• foreign place names with commonly used English translations (the English place name will appear on the passport)
• places that have changed names due to geographical renaming (the customer may request their POB be updated to reflect the new name)
• countries that are not recognised by Australia.

Sex (gender) on Australian travel document

In accordance with ICAO Doc 9303 Part 4 , Australian travel documents (ATDs) must record the holder’s sex. Consistent the Australian Government Guidelines on the Recognition of Sex and Gender , the Australian Passport Office (APO) interprets sex on the ATD to mean gender.

Under the Australian Government Guidelines on the Recognition of Sex and Gender , the Australian Government is primarily concerned with a person’s identity and social footprint. As such, the preferred approach is for Australian Government departments and agencies to collect information on a person's gender. Consistent with these guidelines, APO interprets sex on the ATD to mean gender.

ICAO Doc 9303 Part 4 specifies that the holder’s sex (gender) is a mandatory field. This field cannot be left blank. Customers who identify as a gender other than male or female (intersex, indeterminate, unspecified, non-binary) may request that the gender in their ATD appear as X.

ATDs will record sex/gender as one of the following:

• X (intersex/indeterminate/unspecified/non-binary).

In most cases, gender is recorded exactly as per the customer's full original Australian birth certificate, foreign birth certificate or foreign passport.

Sex and Gender Diverse (SGD) customers may also present a Form B-14 or letter from a Registered medical practitioner or psychologist to support their preferred gender.

Photo and signature (biometrics)

ICAO Doc 9303 Part 4 specifies that the passport customer's photo and signature are mandatory fields.

The customer must present two identical passport photos that meet APO specific requirements.

The photo to appear on the Australian travel document (ATD) must bear a good likeness to the customer and be of a high enough quality to allow for automated Facial Recognition verification.

This increases the efficiency and integrity of the issuing process and enables eligible customers to access streamlined renewal.

A high-quality photo in a biometric (machine-readable) travel document (or ePassport) enables travellers to access automated border processing, such as SmartGates at the Australian border and similar systems overseas.

Poor quality photos decrease the chances of successful automated processing, meaning the customer may be referred to the primary line for manual processing.

Information on photo requirements is available on the passports website.

Signatures provide an extra biometric security feature on the travel document, in addition to the customer's photo and are a mandatory element for persons over 10 years of age.

Subsection 53(4) of the Australian Passports Act 2005 (the Passports Act) provides that the Minister (or delegate) may refuse any name or signature that the Minister or delegate considers to be unacceptable or inappropriate. In addition to being scanned and printed on the ATD, an adult’s signature on the application form is a legal declaration by the customer that:

• the statements they have made and the information they have provided in, or in connection with, their application are true and correct
• they have read and understood the information provided about the collection, use and disclosure of their personal information.

The lodging person signs this declaration for child applications.

The adult customer or lodging person’s signature is also compared to the signature on their Personal Identity Documents (PIDs) presented at lodgement, to help confirm their identity.

Confirming citizenship

Only Australian citizens are entitled to an Australian passport. Before issuing an Australian passport to a person, the Minister (or a person delegated to exercise the Minister’s power to issue an Australian passport under the Australian Passports Act 2005 (the Passports Act) must be satisfied that the person is an Australian citizen.

Under section 8 of the Passports Act, before issuing an Australian passport to a person, the Minister (or delegate) must be satisfied that the person is an Australian citizen.

As the Department of Foreign Affairs and Trade (DFAT) does not determine citizenship, a customer must provide original evidence to confirm their Australian citizenship with their passport application.

In accordance with the Australian Citizenship Act 2007 , acceptable evidence of Australian citizenship will depend on whether the customer was born:

• in Australia before 20 August 1986
• in Australia on or after 20 August 1986

The Department of Home Affairs is the department responsible for determining Australian citizenship (not DFAT). If there is any doubt, the customer must obtain an Australian citizenship certificate from the Department of Home Affairs, unless the customer is an Aboriginal or Torres Strait Islander.

An Australian citizenship certificate is not a requirement for Aboriginal or Torres Strait Islander customers. Alternative options apply in these cases.

Information on citizenship is also available on the passports website.

Children and consent

A child application should include the written consent of each person who has parental responsibility for the child or an Australian court order that permits the child to have an Australian Travel Document (ATD), travel internationally or live or spend time with a person outside Australia.

The Minister (or their delegate) must not issue an Australian Travel Document (ATD) to a child unless one of the following criteria is met (subsection 11(1) of the Passports Act):

• an application has been lodged with the full consent of all persons with the parental responsibility for the child (paragraph 11(1)(a) of the Passports Act)
• an Australian court order has been presented that permits the child to have an ATD, travel internationally or live or spend time with a person outside Australia (paragraph 11(1)(b) of the Passports Act).

The Minister (or delegate) may consider an application without full consent or an Australian court order that permits issue under the circumstances in subsection 11(2) of the Australian Passports Act 2005 and the Special circumstances in subsection 10(3) of the Australian Passports Determination 2015.

These applications are managed by the Specialised Case Management Section (SCM) and/or specially trained and accredited Passport Case Officers.

Alternatively, a person with parental responsibility may request that a child application be considered under the special circumstances provisions set out in subsection 11(2) of the Passports Act and section 10 the Australian Passports Determination 2015. Certain delegates may consider applications without full consent or an Australian court order under these legislated special circumstances only.

Even when considered under special circumstances, there is no guarantee that a child application without full consent or an Australian court order will be approved. The delegate assessing the case may decide to issue, not to issue (because no special circumstances exist) or to refuse to exercise their discretion to issue under special circumstances because the matter should be dealt with by a court.

Child passport applications without full consent or an Australian court order generally take six to eight weeks to process. Normal turnaround times do not apply. If an ATD is not issued the application fee is generally not refunded.

Information on applying for a child passport is also available on the passports website, as well as supplementary forms and publications relevant to certain types of child applications.

The issue of an ATD to a child, even under special circumstances, does not equate to permission for the child to travel internationally.

Competent authority requests

The Minister may, at the request of a competent authority, cancel or refuse to issue an Australian travel document (ATD) to a person for law enforcement and security reasons.

The Australian Passports Act 2005 (the Passports Act) provides that the Minister may, at the request of a competent authority, cancel or refuse to issue an ATD to prevent a person from travelling internationally. These provisions are intended to:

• support law enforcement and security, including international law enforcement cooperation, by ensuring that a person is unable to travel internationally to avoid prosecution or to potentially commit a crime or endanger others
• prevent avoidance of repaying a debt arising out of assistance provided by Australian consular services.

A competent authority may make a refusal/cancellation request for the following reasons:

• Australian law enforcement matters (section 12 of the Passports Act 2005)
• international law enforcement matters (section 13 of the Passports Act 2005)
• potential for harmful conduct (section 14 of the Passports Act 2005)
• consular debt (section 16 of the Passports Act 2005).

All decisions following a competent authority request are made by the Minister, even where decisions are delegable and delegated. This is because a decision to restrict a person's freedom to travel is a serious decision and should be made at the highest level.

The only decision that does not require Ministerial sign off is the decision to refuse to issue an Australian passport under subsection 12(2) of the Passports Act, as there is no discretion in this decision -if a competent authority makes a request under subsection 12(1) or 12(1A), the Minister must not issue an Australian passport to the person, but may issue a travel-related document (for example, to facilitate return to Australia).

Refusal to process an application (fraud or dishonesty)

Qualified investigators are referred all cases with suspicions of fraud or dishonesty in relation to an application for an Australian travel document (ATD).

The Minister (or a delegated officer) may refuse to process an application for an ATD if there are reasonable grounds to suspect fraud or dishonesty in the application.

Under subsection 19A(2) of the Passports Act, if the Minister or delegate decides to refuse to process the application due to fraud or dishonesty, all Application Fees paid are forfeited and non-Refundable .

Under subsection 19A(3) of the Passports Act, if the person concerned still wishes to be issued an Australian Travel Document (ATD), a new application is required.

This does not limit the offence provisions in sections 29, 30 and 31 of the Passports Act (making false or misleading statements, giving false or misleading information or producing false or misleading documents in relation to an application or ATD).

The relevant offence provisions (relating to false or misleading statements, information or documents) may also apply.

Information on passport fraud is also available on the passports website.

Refusal to issue an Australian travel document

An Australian travel document (ATD) will not be issued if the application is incomplete, the applicable fee is not paid or identity, citizenship or entitlement cannot be confirmed.

An Australian citizen is entitled, on application, to be issued with an Australian passport (subsection 7(1) of the Australian Passports Act 2005).

• their entitlement is not affected by another section of the Passports Act
• their application is in the approved form
• they pay the applicable fee (if any).

There is no entitlement to an Australian travel-related document, but in accordance with Australia’s obligations under the UN Convention related to the Status of Refugees and the UN Convention related to the Status of Stateless Persons , Australia issues these documents to persons who meet the eligibility criteria set out in sections 6 or 7 the Australian Passports Determination 2015.

An application for an Australian travel-related document must also be in the approved form and accompanied by the applicable fee (if any) (subsection 9(3) of the Passports Act).

Entitlement to be issued an Australian travel document (ATD) is affected by sections 8 and 10 of the Passports Act (identity and citizenship must be established) and Part 2 Division 2 of the Passports Act ‘Reasons the Minister may refuse to issue an Australian Travel Document’ (subsection 7(2) of the Passports Act).

Other reasons the Minister may refuse to issue an ATD include reasons relating to are:

• children without parental consent or a court order permitting issue (section 11 of the Passports Act)
• law enforcement and security (sections 12 to 14 of the Passports Act)
• repeated loss or theft, consular debt or concurrently valid or suspended ATDs (sections 15 to 17 of the Passports Act).

If a delegate has reasonable grounds to suspect fraud or dishonesty in an application for an ATD, the application will not be processed and a decision on entitlement will not be made (section 19A of the Passports Act).

Lost or stolen Australian travel documents

Lost or stolen Australian travel documents (ATDs) must be reported as soon as practicable and cancelled immediately. Repeated loss or theft may result in a Reduced Validity Passport.

Lost and stolen travel documents can provide criminals with the potential to assume another identity, to carry out criminal activity in another name and to travel illegally. Fraudulently obtained travel documents are a key enabler for serious crime such as drug trafficking, people smuggling and terrorism.

The legislation and policy in relation to lost and stolen ATDs aim to encourage persons to take all reasonable steps to protect their ATD and to report any lost or stolen ATD immediately. ATDs reported as lost and stolen are cancelled immediately to help protect the holder’s identity and prevent the document’s illegal use.

The Australian Government has a Memorandum of Understanding with some countries and Interpol which allows the sharing of information on lost and stolen travel documents. ATDs that have been reported as lost or stolen are regularly reported to Interpol and appropriate border control authorities.

Where a person has had more than one ATD lost or stolen in a 5 year period, they will only be entitled to a Reduced Validity Passport, unless they can demonstrate they took all reasonable steps to protect their ATD and the loss or theft was out of their control.

For customers with repeated lost or stolen travel documents, subsection 17(2) item 10 of the Australian Passports Determination 2015 mandates a reduction in validity to a maximum of:

• five years where the customer has lost or had stolen two travel documents in the previous five years
• two years where the customer has lost or had stolen three or more travel documents in the previous five years.

This is a legislative requirement. The relevant ordinary passport application fee applies, even if the passport is to be issued with reduced validity.

Information on lost and stolen passports is also available on the passports website.

Damaged Australian travel documents

An Australian travel document (ATD) is an important document and all due care should be taken to ensure it is protected. Damage can cause delays while travelling or render an ATD invalid.

For the purposes of subsection 20(2) of the Australian Passports Act 2005 (the Passports Act), section 18 of the Australian Passports Determination 2015 provides that an ATD ceases to be valid if it is damaged such that the Minister (or delegate) is satisfied that it is no longer usable:

• as evidence of the identity and citizenship of its holder or
• to facilitate international travel.

Section 24 of the Passports Act authorises an officer (as defined in section 6 of the Passports Act) to demand the surrender of an invalid ATD, including a damaged document, particularly if the damage is serious or suspicious.

This is intended to protect the holder from experiencing potentially costly and distressing delays if prevented from entering a country due to the condition of the document while travelling and to mitigate fraud.

An ATD that is badly damaged and cannot be recognised as an ATD or presented at lodgement, will be treated as lost or stolen.

A travel document with only minor damage may continue to be used, but the holder may encounter difficulties, particularly if the condition of the document deteriorates while travelling. Customers should be advised to replace it as soon as possible.

A damaged passport may be used to support a streamlined renewal application, or an application for a minor damage replacement, provided it is not so badly damaged that it cannot be used to confirm the identity of the holder (or the damage is suspicious).

The damaged passport must also have more than two years validity remaining to be eligible for the lower cost replacement passport (with the same expiry date as the passport being replaced).

An ATD that is found to be faulty, for example to have a faulty chip, will be replaced without the need for a new application or application fee.

If the ATD or chip has been damaged while in the control of the customer, unless exceptional circumstances exist, the customer is responsible for the replacement.

Information on damaged and faulty passports is also available on the passports website.

Invalid Australian travel documents

An Australian travel document (ATD) ceases to be valid on the date specified (the expiry date) or when it is cancelled or in certain circumstances. These circumstances may be specified in an observation on the document (for example, valid for one-way travel only). They also include where the document is seriously damaged or the holder loses their Australian citizenship or dies.

Under section 20 of the Australian Passports Act 2005 (the Passports Act), an ATD ceases to be valid when the first of the following occurs:

• at a time or when a circumstance occurs that is specified by the Minister in the Australian Passports Determination 2015 as invalidating an ATD (such as serious damage to the travel document or death or loss of citizenship of the holder)
• at the time specified on the document (that is, the expiry date) or
• when the document is cancelled.

An ATD is not valid while it is suspended under section 22A of the Passports Act. See: Suspended Australian travel documents below.

It is important to remove invalid travel documents from circulation so that they cannot be used for illegal activities.

Where a document ceases to be valid at a time or in a circumstance specified in the Passports Determination as invalidating an Australian travel document, the document must be recorded as invalid in the passport system.

It should also be recovered and cancelled wherever possible. This protects the integrity of Australian travel documents and enhances national and international security. Where a document expires or is cancelled the risk of misuse is lower.

Cancelled Australian travel documents

Australian travel documents (ATDs) may be cancelled by an appropriate delegate under the Australian Passports Act 2005 (the Passports Act) for specified and unspecified reasons.

Subsection 22(1) of the Passports Act provides a broad discretion for the Minister (or an appropriate delegate) to cancel an ATD in unspecified circumstances.

Subsection 22(2) of the Passports Act sets out a number of specified circumstances in which the Minister (or delegate) may cancel an ATD.

These include where:

• the document is still valid when the holder applies for, or is issued with, another Australian travel document
• the document has been lost or stolen
• the holder dies
• a competent authority requests the document be cancelled
• the Minister (or delegate) becomes aware of a circumstance that would have required or permitted the Minister to refuse to issue the travel document had the Minister been aware of the circumstance immediately before the document was issued.
• circumstances specified in the Passports Determination exist (paragraph 22(2)(g)).

Most of the Minister’s powers to cancel an ATD under section 22 of the Passports Act are delegated. However, these delegations vary depending on the reason for the cancellation. Before cancelling an ATD, officers must ensure they have the appropriate delegation to cancel the document for the relevant reason.

A decision to cancel an ATD under section 22 of the Passports Act is reviewable (paragraph 48(c) of the Passports Act).

Australian Travel Documents (ATDs) must be cancelled in the passport system. They are no longer physically cancelled. Cancellation in the passport system remains the single source of truth.

Where a travel document is not sighted prior to cancellation, it must be voided (electronically cancelled in the passports system) and marked for impound (‘V and I’ status).

Section 22AA of the Passports Act provides that the Minister must cancel an Australian passport that has been issued to a reportable offender where a competent authority makes a refusal/cancellation request in relation to the person.

A decision to cancel an Australian passport under section 22AA of the Passports Act is not reviewable (as there is no discretion in this decision).

Suspended Australian travel documents

Provisions under the Australian Passports Act 2005 (the Passports Act) and the Foreign Passports (Law Enforcement and Security) Act 2005 (the Foreign Passports Act) mitigate the security risk to Australia and Australians from persons travelling overseas to engage in terrorist activities.

An Australian travel document (ATD) may be suspended for 14 days based on a request by the Director-General of Security of the Australian Security Intelligence Organisation (ASIO) relating to security risk (section 22A of the Passports Act).

Similarly, a foreign travel document may be demanded up for 14 days based on a request by the Director-General of Security relating to security risk (sections 15A and 16A of the Foreign Passports Act).

These provisions enable the Australian Government to proactively mitigate the security risk to Australia and Australians from persons travelling overseas to engage in terrorist activities.

Demand for surrender

Under the Australian Passports Act 2005 (the Passports Act) and the Foreign Passports (Law Enforcement and Security) Act 2005 (the Foreign Passports Act) authorised officers may demand the surrender of Australian travel documents (ATDs) and impound them in specified circumstances.

Sections 23 to 25 of the Passports Act and sections 16 to 17 of the Foreign Passports Act provide for an officer under the Passports Act or an enforcement officer under the Foreign Passports Act to demand the surrender of a person’s travel documents in specified circumstances.

Once surrendered, the travel documents are impounded—that is taken into the Australian Government's possession.

The ability to demand the surrender of a person's travel documents:

• supports Australian and international law enforcement
• helps protect children from international parental child abduction
• protects the security and integrity of the Australian passports system by preventing the illegal use of Australian travel documents.

It is an offence if a person does not immediately surrender their Australian and/or foreign travel documents if demanded to do so by an authorised officer. Penalties can include imprisonment or a fine, or both.

Under section 26 of the Passports Act, a Customs officer may also seize an ATD or other document that is not in the possession or control of any individual and the officer suspects on reasonable grounds that the document is suspicious.

Offences under the Australian Passports Act 2005 (the Passports Act) and the Foreign Passports (Law Enforcement and Security) Act 2005 (the Foreign Passports Act) carry penalties of up to 10 years imprisonment or 1,000 penalty units or both.

Offences relating to Australian travel documents (ATDs) are provided for under Part 4 of the Passports Act.

Offences relating to foreign travel documents are provided for under Part 3 of the Foreign Passports Act.

The offence provisions are intended to:

• combat the trafficking of lost, stolen and false travel documents for use in connection with criminal activities, such as people smuggling, drug smuggling and terrorism
• prevent fraud concerning the issuance and use of ATDs
• deter the abuse of public office in the issuance and administration of ATDs.

In some instances, penalties for the offences are cumulative. For example, if a person sells two genuine or false ATDs, the maximum penalty set out in section 33 of the Passports Act is doubled (i.e. 20 years imprisonment or 2,000 penalty units or both).

These penalties are consistent with other offences in the Criminal Code Act 1995 and the Migration Act 1958 that aim to prevent the use of false identity and citizenship documents in Australia.

In addition to the criminal aspects, people who are victims of passport and identity crime often suffer emotional and financial costs. For victims of identity crime, IDCARE is available for support and advice.

Privacy and disclosures

The Australian Passport Office (APO) handles and protects the personal information of customers in accordance with the Australian Passports Act 2005 (the Passports Act), the Privacy Act 1988 (the Privacy Act), the Australian Privacy Principles (APPs) and the Freedom of Information Act 1982 .

An officer who breaches the provisions in the Passports Act or the Privacy Act may face a criminal or civil penalty, or both. DFAT’s Privacy Policy and systems also protect personal information from misuse, interference and loss, and from unauthorised access, modification or disclosure.

The collection, use and disclosure of personal information is permitted under the Passports Act:

• in relation to the operation of the Act (for example to establish identity, citizenship and entitlement to an Australian travel document (ATD))
• to mitigate the risk associated with lost, stolen or otherwise suspicious ATDs
• for specified purposes such as law enforcement, family law and related matters and to assist border management and facilitate international travel.

Customers applying for an ATD must declare they have read the Notice about the collection, use and disclosure of their personal information, which sets out how their information may be collected, used or disclosed according to the law.

Information about Collection, Use and Disclosure of Personal Information is also available on the passports website.

Review of decisions

Only those decisions specified as reviewable under passports legislation are eligible for administrative review. Certain decisions are not reviewable. A person affected by a reviewable decision made by the Minister or following internal review may request review by the Administrative Appeals Tribunal (AAT).

Section 48 of the Australian Passports Act 2005 and section 30 of the Australian Passports Determination 2015 set out the decisions relating to Australian travel documents (ATDs) that are reviewable.

Section 23 of the Foreign Passports (Law Enforcement and Security) Act 2005 sets out the decisions relating to foreign travel documents that are reviewable.

These decisions are reviewable under administrative law, either by the department or the AAT. The department and the AAT can only review those decisions that the law specifically states are reviewable.

Review under administrative law is merits based, that is, the decision can be overturned if the reviewer does not think the original decision resulted in the best outcome, even if the decision was legally made. This differs from judicial review, which looks only at the legality of a decision.

Some decisions are specifically not reviewable. Where the legislation specifies that decisions are not reviewable, it is usually because they are procedural in nature and not discretionary. However, certain decisions relating to children are also not reviewable. These are matters better dealt with by the Family Court than the administrative appeals regime.

Information on Review of decisions is also available on the passports website.

Delegations and authorisations

The Minister is designated to exercise most of the powers and functions under the Australian Passports Act 2005 (the Passports Act) and the Australian Passports Determination 2015 (the Passports Determination). Most of these functions are delegated to officers in the Department of Foreign Affairs and Trade under the Minister’s Authorisations and Delegations instrument.

Section 51 of the Passports Act provides that the Minister for Foreign Affairs (the Minister) may delegate to an officer (as defined in section 6 of the Passports Act) any or all of the Minister’s powers and functions under specified provisions of the Passports Act.

Section 52 of the Passports Act provides that the Minister may also, in writing, authorise other persons to perform specified functions of an officer under the Passports Act.

Section 29 of the Passports Determination specifies further powers and functions that the Minister may delegate.

Section 23A of the Foreign Passports (Law Enforcement and Security) Act 2005 provides that the Minister may delegate one power under that Act to a Senior Executive Service (SES) officer only.

Endorsements and observations

An endorsement or observation may be used to provide information relevant to the identity of the holder and/or the purpose of their travel. It must not alter any details on the Australian travel document (ATD).

Section 55 of the Australian Passports Act 2005 authorises the Minister (or delegate) to endorse, make an observation or specify such particulars on an ATD as the Minister (or delegate) thinks fit (section 26 of the Australian Passports Determination 2015).

An endorsement or observation may be used to provide information relevant to the identity of the holder and/or the purpose of their travel.

An endorsement or observation must not conflict with, or be used to try to alter, any personal details on the bio-data page of the ATD.

An endorsement or observation may be printed directly onto the observation page when the ATD is issued. It may also be printed on a label that is placed on the observation page of an ATD with a stamp/seal after the ATD has been issued.

A fee applies to applications for observations that are made after an ATD has been issued. See also: Passport fees .

Fees, waivers and refunds

Unless a fee waiver applies, application fees must be paid at lodgement for an application to be accepted and processed.

The Australian Passports (Application Fees) Act 2005 (the Application Fees Act) imposes fees in relation to Australian travel documents (ATDs) and for related purposes.

Sections 5 and 6 of the Australian Passports (Application Fees) Determination 2015 (the Application Fees Determination) set out the application fees for ATDs and additional fees for priority processing and overseas lodgement.

Passport fees are adjusted on 1 January each year, in line with the movement in the Australian Consumer Price Index (CPI). The amount of each fee is worked out with reference to an indexation factor set out in Section 5 of the Application Fees Determination.

Section 56 of the Australian Passports Act 2005 and Sections 27 and 28 of the Australian Passports Determination 2015 provide for the waiver or refund of these fees in certain circumstances.

Passport application and other fees may be refunded due to an administrative error, including where an incomplete application has been accepted that cannot be processed.

Fees charged in error are generally Refunded under the Public Governance, Performance and Accountability Act (administrative Refunds).

Information on passport fees and refunds is also available on the passports website.

Priority, compelling and compassionate issue

In Australia, customers with compelling or compassionate circumstances may qualify for priority processing (two business days) for an additional fee. Customers with urgent travel in other locations and who have compelling or compassionate circumstances may apply for an Emergency Passport.

Eligible customers in Australia can pay the Priority Processing Fee (PPF). This ensures their Full Validity Passport will be ready to collect (or for the Australian Passport Office (APO) to send to them) within two business days of the APO receiving the application and all required documents. This is provided all requirements are met.

Customers in Australia who need a passport more urgently (that is, in less than two business days ) due to compelling or compassionate circumstances can contact the Australian Passport Office Contact Centre (APOCC) to discuss their circumstances. If they meet the compelling or compassionate criteria, an urgent passport will be issued as soon as possible. Again, this is provided all requirements are met. The PPF still applies in compelling cases, but does not apply in compassionate circumstances.

Depending on the circumstances and urgency, Overseas posts will usually be able to issue an Emergency Passport (EY) on the same or next business day, once the customer has provided all of the required documentation.

Emergency passports are not issued in Australia. Overseas Posts only have the capability to print emergency documents and cannot issue a Full Validity Passport in two business days, as these are produced in Australia.

Information on urgent applications is also available on the Passports website.

Alerts are internal notifications of information that might affect entitlement to an Australian travel document (ATD). They do not prevent travel.

An alert is an internal warning or notification placed on a customer’s record to draw attention to a matter that may affect the person’s entitlement to be issued an ATD at their next application.

Alerts can be placed on a customer’s record for a wide variety of reasons. If an individual does not have a passport record, one can be created for the purpose of adding the alert.

If an alert has been placed on a person's record and the person applies for a travel document, the alert warns the officer processing the application that certain information must be considered or that a travel document must not be issued.

Alerts must be actioned or resolved before an ATD may be issued.

Alerts relate only to the issue of an ATD. They have no relevance to a person's movements in or out of Australia. They cannot prevent travel where a person already holds a valid Australian or foreign travel document or is able to obtain a foreign travel document.

Most alerts have an expiry date. When alerts are created, a period of time must be specified. For example, a child alert that is not supported by a court order will expire after 12 months. A child alert that is supported by a court order will expire at the time specified in the order or, if no time is specified, when the child turns 18.

Information on child alert requests is also available on the passports website.

Note: A child alert relates only to the issue of an ATD, it does not prevent travel .

Passport documents required - Adult PC8

Documents required.

If you are lodging an adult application using the form Application for an Australian Passport Overseas (PC8), you must bring the items below to your passport interview.  All documents must be original.  We do not accept copies of any kind, including those made by Notaries Public and Justices of the Peace.

• Your fully completed application form.
• Proof of Australian citizenship – either your Australian birth certificate or Australian citizenship certificate. (Note:  if you do not have your original citizenship certificate, you can apply without it - just write your name in section 3B) 
• Your previous Australian passport issued on/after 1/1/2000 (not reported lost or stolen); or
• One parent’s Australian birth certificate; or
• One parent’s Australian citizenship certificate, showing citizenship was acquired before your date of birth; or
• One parent’s Australian passport (issued after 20/8/86) that was valid at the time of your birth; or
• An Australian citizenship certificate of your own.
• Proof of your place of birth – choose from your birth certificate, Australian citizenship certificate or a passport (Australian or foreign).
• Proof of your gender – either your birth certificate or a passport (Australian or foreign).
• If you were born overseas and your document proving your place of birth/gender is in a different name to your citizenship certificate, you should bring a document to explain the change (eg. marriage certificate, divorce decree, or court order).
• Translations of any documents not in English from one of our  approved translators .
• Approved ID Combination , including valid government-issued photo ID.
• Driving licence
• Motor vehicle registration or insurance (no more than 12 months old)
• Property rates notes (no more than 12 months old)
• Property lease agreement
• Utility bill (no more than 12 months old)
• Bank or credit card statement (no more than 12 months old)
• If you are changing your name, you will need an approved name change document .  If you are applying for a gratis passport due to name change, you will also  need to bring the document that proves why you are applying for a gratis name change  (eg. marriage certificate, divorce decree). 
• 2 compliant passport photos , one of which has been endorsed by your guarantor, less than six months old.  (We will attach the photos for you.)
• If you are replacing a lost, stolen or damaged passport, you will need a B11 statement that explains how, when and where the incident occurred.
• Visa or MasterCard for payment.  (Some offices also accept other payment cards.)

Use this checklist to prepare for your interview

• All supporting documents are original (photocopies and notarised copies not accepted).
• Application form is sized correctly to fit on the paper you are using.  Barcodes should be visible at the top of each page (81F, 82F, etc). The bottom of the page must not be cut off. 
• Guarantor has properly completed Section 11.
• Guarantor is eligible and is not related to you by birth/marriage.
• Guarantor has written on the back of one photo “This is a true photo of YOUR FULL NAME” and signed underneath.
• No alterations or whiteout on signatures/dates at Sections 11, 17 and 18. 
• Australian date format (DD/MM/YYYY) used at Sections 11 and 17. 
• Sections 11 and 17 are dated within six months of your interview date.
• Your signatures at Section 17 and 18 are completely inside the boxes.
• Photos checked for size and quality. Use a magnifying glass to ensure they are not grainy, blurry, pixilated or striped. There should be no flash reflection or shadows.
• Appointment scheduled with your lodging office - you can choose any office in the United States.

If your application does not meet the requirements above, please contact your lodging office for advice before attending your interview.  For more detailed information regarding these requirements, please visit www.passports.gov.au . Please note we cannot accept application forms obtained in Australia as these are for Australian use only.

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Returning to Australia

Before you return as an australian citizen.

You need a valid passport or travel document to enter Australia.

If your Australian passport has expired

Find out how to get a passport when overseas on the Australian Passport Office website.

Before you return as a foreign national or a visitor to Australia

Before you return to or visit Australia, there are things you’ll need to keep in mind.

If your Australian visa is expiring or has expired

If you hold an Australian visa and intend to return to Australia, you need a valid visa. Check your visa’s expiry date and conditions before you go overseas. You will need a valid visa to re-enter Australia.

Find out more about getting a visa and what you can bring . The Department of Home Affairs has information about visas and how to check your visa details. These links will take you away from myGov.

Your visa is expiring or has expired

Check visa details and conditions, visa processing times, what health care costs to consider.

If you're visiting Australia from another country, consider if you need to pay for  health insurance. Find out about paying for health care  if you get sick or injured when visiting Australia .

Flying home

Learn about  flight safety and behaviour  before you board your flight.

If you’re returning by boat

You can find information about  entering and leaving by sea  on the Australian Border Force website.

Arriving at the airport

There are things you need to do before you can leave the airport.

Required documents

You need to present a valid passport or travel document and your completed Incoming Passenger Card.

Find out more about what  travel documents  you need to enter Australia on the Australian Border Force website.

Biosecurity screening

Australia has strict laws around bringing in items that are prohibited or pose a biosecurity risk. You must declare or dispose of any at risk items before going through biosecurity screening. There are harsh penalties if you give misleading information.

The Australian Border Force website has more information about  what you can bring into Australia .

If you're visiting Australia from another country, consider if you need to pay for  health insurance. Find out about paying for health care  if you get sick or injured when visiting Australia .

Learn about  flight safety and behaviour  before you board your flight.

You can find information about  entering and leaving by sea  on the Australian Border Force website.

Find out more about what  travel documents  you need to enter Australia on the Australian Border Force website.

The Australian Border Force website has more information about  what you can bring into Australia .

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Australian passports and visas

Australian passports are issued by the Australian Passport Office.

If you need to get a new passport, or renew your old one, you must submit your application through the Australian Passport Office.

All online services are available through the Australian Passport Office website and Australia Post provides a nationwide shopfront if you need to complete part of your application in person.

Apply for an adult passport

If you're an Australian citizen 18 years of age or over you should be eligible to apply for an Australian passport.

To get started, visit the Australian Passport Office for information on:

• the documentation required
• the application and lodgement process
• the fees charged
• how to begin your application.

Adult passports are valid for 10 years. If you're 75 or over, you can apply for a senior's passport, which is valid for 5 years and has a lower fee.

Note: Generally, you can only lodge your application at a passport office if you need to travel urgently for unforeseen compassionate or compelling reasons.  You have to make an appointment by calling 131 232 .

Apply for a child passport

All children, even babies, must travel on their own passport, and consent must be given by everyone with parental responsibility for the child.

A child is defined as a person under 18 years of age who has never married.

For children aged 15 and under, passports are valid for 5 years. Children aged 16 and 17 will be issued with 10-year passports.

Each time a child needs a new passport a full application must be completed and supported by original documents to prove the child’s identity and Australian citizenship. 

Urgent passport applications

If you need a passport urgently you can pay a fee for faster service. The Australian Passport Office will process priority applications in 2 business days from when it receives the application.

• documentation required
• the priority processing fees charged
• how to lodge an application urgently for compassionate reasons
• how to lodge an application through an Australia Post Passport RAPID location 
• how to lodge an urgent application if you're overseas.

Apply for a new passport when overseas

If you're overseas and want to apply for an Australian passport for yourself and/or your child, you can download the application form online. Proof of identity and Australian citizenship will be required.

Adult passports are valid for 10 years. If you're 75 or over you can apply for a senior's passport, which is valid for 5 years and has a lower fee.

A child is defined as a person under 18 years of age who has never married. For children aged 15 and under passports are valid for 5 years. Those aged 16 and 17 are issued with 10-year passports.

Check with the nearest Australian embassy or consulate for fees in the local currency.

Renew a passport

If you want to renew your Australian passport, you can download an online form from the Australian Passport Office  and then lodge your application at an Australia Post outlet.

You can begin the renewal process online if you’re 18 years of age or older and your most recent Australian passport:

• was issued when you were 16 or older
• was issued on or after 1 January 2006
• was valid for at least 2 years when issued
• has your current name, date of birth, place of birth and gender
• has not been reported lost, stolen or cancelled.

If you do not meet the criteria for renewal you’ll need to complete a new passport application .

Renew a passport when overseas

If you live or are travelling overseas and want to renew your Australian passport, you can download the form online from the Australian Passport Office , and then lodge it at an Australian diplomatic mission or consulate.

If you do not meet the criteria for renewal you’ll need to complete a new passport application

Report a lost or stolen passport

Your passport is a vital tool in proving your identity, and your identity is one of the most valuable things you have. If your passport is lost or stolen, it is an offence not to report it as soon as you know it's lost.

If you're in Australia, call the Australian Passport Office . If you're outside Australia, contact the nearest Australian embassy or consulate overseas .

For more information on lost and stolen passports, visit the Australian Passport Office.

Replace a passport lost in a natural disaster

If your passport has been lost, damaged or destroyed in a declared natural disaster, you may be eligible for a free replacement. You do not need to complete an application form.

To order your replacement passport:

• call the Australian Passport Information Service on  131 232
• confirm your identity
• verify that you were in a natural disaster area.

You can find information on how to replace other forms of lost identification, licences and personal documents in our guide.

Smartraveller travel and visa information

If you're travelling overseas from Australia and would like to ensure that you are fully prepared for your journey, you can find out all about visas, insurance, vaccinations and learn lots of valuable travel tips, online at the Smart Traveller website .

• I need urgent help – Department of Foreign Affairs and Trade
• Travel advice in other languages – Smartraveller

Check visa entitlements and conditions

The type of visa you're issued when visiting Australia depends on factors such as the purpose of your visit or how long you want to stay. If you'd like to check your visa details and conditions, you can do this online through Visa Entitlement Verification Online (VEVO).

Once you're in the VEVO system you can view all your visa information, such as:

• the type of visa
• how long you can stay in Australia
• whether your visa has any restrictions or limitations
• when the visa expires.

You can check your visa entitlements and conditions at the Department of Home Affairs website .

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• Travel Tips

How To Renew An Australian Passport

Published: December 8, 2023

Modified: December 28, 2023

by Gabrila Hamlin

• Australia & South Pacific
• Plan Your Trip
• Sustainability
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Introduction

Renewing an Australian passport is a necessary step for anyone looking to continue their travel adventures. Whether your current passport is expiring soon or you simply need to update your personal information, the process of renewing your passport can seem daunting at first. However, with the right information and guidance, the passport renewal process can be straightforward and efficient.

In this comprehensive guide, we will take you through a step-by-step process on how to renew your Australian passport. We will explain the required documents, provide guidance on completing the renewal application form, and offer tips on taking passport photos that meet the necessary criteria. Additionally, we will outline how to pay the renewal fee, where to lodge your application, and how to track the progress of your renewal. By the end of this guide, you will be well-equipped with the knowledge to successfully renew your Australian passport.

Renewing your passport is a crucial task that ensures you have a valid travel document for international trips. It is important to note that you should start the renewal process well in advance of your planned travel dates to avoid last-minute complications. The Australian government recommends initiating the renewal process approximately nine months before your passport expires.

Traveling with an expired passport can lead to significant delays and potential roadblocks during your journey. By renewing your passport early, you can ensure smooth travel and have peace of mind knowing that you have a valid and up-to-date travel document.

So, let’s dive into the step-by-step process of renewing your Australian passport and get you ready to embark on your next great adventure!

Step 1: Gather the required documents

Before starting the passport renewal process, it’s crucial to have all the necessary documents in order. This will make the process smoother and ensure that your application is not delayed or rejected. Here are the important documents you will need:

• Completed passport renewal application form: You can either download the application form from the official Australian Passport Office website or obtain it from one of their offices. Ensure that you fill out all the required sections accurately and provide your most up-to-date personal information.
• Proof of your Australian citizenship: This can be your current Australian passport or your full Australian birth certificate. If you were born outside of Australia, you will need to provide evidence of your Australian citizenship, such as an Australian citizenship certificate.
• Proof of identity: You will need to provide at least one document that verifies your identity. This can be your current driver’s license, Australian visa, Medicare card, or Australian government-issued photo identification.
• Two recent passport-sized photos: These must meet the specific requirements set out by the Australian Passport Office. The photos should be in color, with a white background, and clearly show your full face without any obstructions. It’s recommended to have these photos taken by a professional photographer to ensure they meet the necessary criteria.
• Documents supporting any name changes: If you have changed your name since your last passport was issued, you will need to provide supporting documents such as a marriage certificate, deed poll certificate, or change of name certificate.
• Passport renewal fee: Check the current fee on the official Australian Passport Office website and ensure you have the correct amount ready for payment. Methods of payment may vary, so it’s advisable to check the accepted payment options at your chosen lodging facility.

It’s important to note that the Australian Passport Office may request additional documents based on your circumstances. Make sure to check their website or contact the office directly if you have any specific questions or concerns regarding the required documents for your passport renewal.

Now that you have gathered all the necessary documents, it’s time to move on to the next step and complete the passport renewal application form.

Step 2: Complete the passport renewal application form

Once you have gathered all the required documents, the next step in renewing your Australian passport is to complete the passport renewal application form. This form is vital as it serves as an official record of your personal information and travel details. Follow these steps to ensure accurate completion:

• Download or obtain the application form: You can download the passport renewal application form from the official Australian Passport Office website or visit one of their offices to obtain a physical copy.
• Read the instructions: Before filling out the form, carefully read the instructions provided. This will help you understand the requirements and ensure you complete the form correctly.
• Fill in the required information: Provide accurate and up-to-date information. Double-check your entries to avoid any errors or discrepancies. The application form will ask for details such as your full name, date of birth, contact information, and travel plans.
• Ensure your signature: Sign the application form in the designated section. This serves as your official authorization for the passport renewal process.
• Provide additional information, if necessary: Depending on your circumstances, you may need to provide additional information. For example, if your previous passport was lost or stolen, you will need to explain the circumstances surrounding its loss.
• Review and photocopy: Before submitting your application, review all the information you have provided to ensure accuracy. It’s also a good idea to make photocopies of the completed application form and supporting documents for your records.

Remember to fill out the application form neatly and legibly using black ink. Any incorrect or incomplete information can lead to delays in the processing of your passport renewal application. If you have any doubts or questions while completing the form, refer to the official Australian Passport Office website or contact their customer support for guidance.

With the completion of the passport renewal application form, you are now one step closer to receiving your renewed Australian passport. The next step is to obtain suitable passport photos that meet the necessary specifications, which we will discuss in the following section.

Step 3: Take passport photos

Having proper passport photos is crucial for the successful renewal of your Australian passport. These photos must meet specific requirements set by the Australian Passport Office. Here’s what you need to know:

Criteria for passport photos:

• The photos must be recent, within the last six months, and accurately represent your current appearance.
• They should be in color, with a plain white or light-colored background.
• Your face should be clearly visible and centered in the frame, with a neutral expression and both eyes open.
• There should be no obstructions such as hats, sunglasses, or head coverings, unless for religious or medical reasons.
• A plain and professional attire is recommended, avoiding patterns or distracting accessories.

Professional photographer or DIY:

While you have the option to take your passport photos yourself, it’s highly recommended to go to a professional photographer. They are experienced in meeting the specific requirements and can ensure that your photos are of high quality and meet all the necessary criteria. This reduces the likelihood of your photos being rejected.

If you choose to take the photos yourself, make sure you have good lighting, a neutral background, and a camera or smartphone with a high resolution. Follow the guidelines regarding expressions, positioning, and image size to increase the chances of your photos being accepted.

Number of photos required:

You will generally need to provide two identical passport photos with your application. However, it’s recommended to have additional copies in case they are needed for future travel or for any unforeseen circumstances.

Photo dimensions and specifications:

The Australian Passport Office specifies the dimensions and specifications for passport photos. The standard size is 35mm x 45mm, with the photo taking up 70-80% of the total space. Make sure to check the detailed specifications on the official website to avoid any issues.

Remember, having clear and accurate passport photos is essential for the smooth processing of your passport renewal application. Ensure that your photos meet all the requirements before proceeding to the next step of paying the renewal fee.

Step 4: Pay the passport renewal fee

After completing the passport renewal application and obtaining suitable passport photos, the next step is to pay the passport renewal fee. The fee covers the cost of processing your application and producing your new Australian passport. Here’s what you need to know:

Fee amount:

The exact passport renewal fee can vary depending on factors such as the type of passport you need and whether you require expedited processing. It’s important to check the current fee on the official Australian Passport Office website before making your payment. Keep in mind that fees can change periodically, so ensure that you have the most up-to-date information.

Accepted payment methods:

The Australian Passport Office accepts various methods of payment, including credit or debit cards, cash, and electronic funds transfer. However, it’s important to note that not all payment methods may be available at every lodging facility. Before visiting your chosen facility, check their accepted payment options to ensure you have the correct form of payment available.

Paying online:

In some cases, you may be able to pay the passport renewal fee online. This option provides convenience and eliminates the need to physically visit a lodging facility. If online payment is available, follow the instructions on the official website to complete the transaction securely. Make sure to keep a record of your payment confirmation for future reference.

Receipt of payment:

When you pay the passport renewal fee, whether in person or online, you will receive a receipt or proof of payment. This document is important to keep as evidence of your payment and may be requested during the application process. Safely store the receipt with your other passport renewal documents for easy access if needed.

It’s essential to pay the passport renewal fee promptly to ensure that your application progresses smoothly. Delaying or neglecting this payment may result in a delayed processing time or even rejection of your application. Once you have successfully paid the fee, you are ready to lodge your application for passport renewal, which we will discuss in the next step.

Step 5: Lodge the passport renewal application

Now that you have completed the necessary paperwork, gathered the required documents, and paid the passport renewal fee, it’s time to lodge your passport renewal application. Follow these steps to ensure a smooth and successful submission:

• Select a lodging facility: The Australian Passport Office has various approved lodging facilities where you can submit your application. These include Australia Post outlets, some state and territory government offices, and some court registries. Check the official Australian Passport Office website to find the nearest lodging facility to you.
• Prepare your application package: Organize all your documents, including the completed application form, proof of citizenship and identity, passport photos, and payment receipt. It’s a good idea to keep these documents together in a secure and easily accessible folder or envelope.
• Visit the lodging facility: Take your application package to the chosen lodging facility during their operating hours. Ensure that you have all the necessary documents and that your application form is signed and completed accurately.
• Submit your application: Hand in your application package to the staff at the lodging facility. They will review your documents and provide you with a receipt or acknowledgement of lodgement. Keep this receipt safe as proof of submission.
• Pay attention to special instructions: Some lodging facilities may have specific instructions or additional requirements for lodging passport renewal applications. It’s essential to follow any instructions provided by the facility staff to ensure your application proceeds smoothly.

Once you have lodged your passport renewal application, it’s time to move on to the next step – tracking the progress of your renewal. This will allow you to stay informed about the status of your application and estimate when you can expect to receive your renewed passport. We will discuss this in detail in the following step.

Remember that the lodging facility staff are there to assist you throughout the process. If you have any questions or concerns about lodging your passport renewal application, do not hesitate to ask for guidance. Their expertise and assistance will help ensure that your application is processed efficiently.

Step 6: Track the progress of your passport renewal

After lodging your passport renewal application, it’s natural to be curious about the status of your application and when you can expect to receive your renewed passport. The Australian Passport Office provides a simple and convenient way to track the progress of your renewal. Here’s how:

• Wait for processing time: The processing time for passport renewal applications can vary depending on several factors, such as the time of year and the complexity of your case. Typically, it takes around three weeks for a standard passport renewal to be processed. However, if you have requested expedited processing, the turnaround time may be quicker.
• Check the Australian Passport Office website: Visit the official Australian Passport Office website and navigate to the passport application tracking section. Here, you will find a link or a specific page dedicated to tracking the progress of your application.
• Enter your details: Follow the instructions on the tracking page and enter the required information from your passport renewal receipt or acknowledgment of lodgement. This may include your application number, last name, and date of birth.
• View your application status: Once you have entered the necessary details, the tracking system will provide you with information on the current status of your passport renewal application. This may include whether your application is being processed, has been approved, or if there are any additional requirements or delays.
• Get in touch with the Australian Passport Office, if needed: If there are any concerns or questions regarding the status of your application, you can contact the Australian Passport Office directly. They will be able to provide you with more specific information and address any queries you may have.

Tracking the progress of your passport renewal gives you peace of mind and allows you to plan your travel arrangements accordingly. If there are unexpected delays or issues with your application, knowing the status can help you take appropriate action and seek necessary assistance.

Remember that the processing time can vary, especially during peak periods or unforeseen circumstances. It is recommended to allow ample time for the processing of your renewal application, especially if you have upcoming travel plans.

Now that you have tracked the progress of your passport renewal, it’s time for the final step – receiving your renewed passport!

Step 7: Receive your renewed passport

After patiently waiting for the processing of your passport renewal application, the moment you’ve been eagerly anticipating will arrive – receiving your renewed Australian passport. Here’s what you need to know about receiving your passport:

• Delivery method: The Australian Passport Office will typically deliver your renewed passport using the delivery method you selected during the application process. This can include regular mail, express post, or collection in person at select facilities.
• Estimated delivery time: The delivery time for your renewed passport will depend on the delivery method chosen, your location, and any potential delays. Generally, regular mail may take around 10 business days, while express post can expedite the process and deliver your passport within a few business days.
• Sign for receipt: When you receive your renewed passport, you may need to sign for the receipt to confirm its delivery. Make sure to be available at the designated delivery address or arrange for someone to collect it on your behalf.
• Check the details: Once you have your renewed passport in hand, verify that all the information is correct. Check the accuracy of your personal details and the validity dates of the passport. If you notice any errors or discrepancies, contact the Australian Passport Office immediately for clarification or possible rectification.
• Secure your passport: Your renewed passport is a valuable document, so it’s important to keep it safe and secure. Store it in a secure location, such as a locked drawer or a secure travel document holder, and always carry it with you when traveling.
• Consider travel insurance: Before embarking on any travel adventures, it’s wise to consider purchasing travel insurance. Travel insurance provides protection in case of unforeseen events, such as loss or theft of your passport, medical emergencies, or travel disruptions.

Receiving your renewed passport signifies the successful completion of the passport renewal process. It’s an exciting moment as it opens up a world of travel possibilities and adventures. Now you can embark on your next journey with a valid and up-to-date Australian passport in hand.

Congratulations! You have successfully renewed your Australian passport and are now ready to explore the world once again. Remember to always keep your passport safe and secure, and adhere to any immigration rules and regulations of the countries you visit.

Enjoy your travels and have a wonderful time exploring the wonders this planet has to offer with your newly renewed Australian passport!

Renewing an Australian passport is an essential process for every traveler. By following the step-by-step guide outlined in this article, you can successfully navigate the passport renewal process and ensure that you have a valid and up-to-date travel document. From gathering the required documents to completing the application form, and from taking suitable passport photos to tracking the progress of your renewal, each step is crucial in the overall process.

Throughout the passport renewal journey, it is important to stay organized, pay attention to detail, and allow ample time for processing. Following the guidelines and requirements set out by the Australian Passport Office will help to avoid any unnecessary delays or complications.

Remember, renewing your passport is not just an administrative task – it is a doorway to new experiences, adventures, and destinations. It provides you with the freedom to explore the world, meet new people, and make lifelong memories.

Always prioritize the safety and security of your passport, as it is a valuable document. Keep it in a secure place when not in use and be cautious while traveling. Additionally, consider purchasing travel insurance to provide additional protection and peace of mind during your journeys.

With your renewed Australian passport in hand, you are now ready to embark on new travel adventures, whether it’s exploring exotic destinations, immersing yourself in different cultures, or simply taking a well-deserved vacation.

Remember to check the expiry date of your passport regularly and initiate the renewal process well in advance to avoid any last-minute complications. By being proactive and staying up-to-date with the renewal process, you can ensure that your travel plans remain uninterrupted.

Now that you have the knowledge and understanding of how to renew your Australian passport, go ahead and start the process. Open the doors to new experiences and create memories that will last a lifetime. Bon voyage!

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Printing your application form

How do i print my application form.

Print your application on plain white A4 paper in portrait orientation.  Use black ink only.

You can now print single or double sided (we are updating our application documentation to reflect this change).

For your printer settings, choose the option closest in meaning to "Fit to page/printable area".  Check before you print, as some browsers don’t select this option by default.

What about US letter or legal paper sizes?

US standard letter paper or US legal paper sizes are also acceptable, but only if they’re scaled properly.

For your printer settings, choose the option closest in meaning to "Fit to page/printable area". Be careful to make sure that the application isn't cut off at the top or bottom of the page.

For legal paper size, choose the words closest in meaning to "none/not required".

What if the photo box is smaller than my photos?

When you print the form, the photo box may be smaller than the size of your passport photos. Ignore this. Regardless of the size of the boxes on your printed form, photos have to be 35-40 mm wide and 45-50 mm high as required in our photo guidelines .