Travel Reimbursements
Exempt, excluded, and represented state employees may be eligible for the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business. In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as:
- Method of travel (transportation)
- Meals and incidentals
- Short-term lodging
- Out-of-state travel
- Out-of-country travel
- Personal vehicle mileage
- Other actual and necessary business and/or travel costs incurred while conducting official state business
- State Employee
- General Benefits
- Work & Wellness Resources
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COMMENTS
Current Reimbursement Rate Through December 31, 2023 for Actual Expense Effective January 1, 2024: Reimbursement Rate for Actual Expense** Breakfast Up to $7. Up to $13 Lunch Up to $11 Up to $15 Dinner Up to $23 Up to $26 Incidentals Up to $5 Up to $5 Total Daily Maximum Allowance Up to $46
FlexElect Reimbursement Account. Medical Reimbursement Accounts. Relocation Reimbursements. Travel Reimburse ments.
Simplifying current reimbursement policy and administration and providing up to 75 percent (75%) of the federal standard rate established by the GSA for M&IE on the first and last day of travel.
*CalHR has updated this section to reflect increases that took effect on January 1, 2024, to meal and short-term lodging expense reimbursement rates for all excluded state employees as well as all rank and file state employees on authorized travel status.
Short-Term Lodging Reimbursement Rates Maximum Lodging Reimbursement Rates for All Represented Employees and All Excluded Employees. The Travel Reimbursements page lists the current state rates for all excluded and represented employees. Excess Lodging Rate Requests
In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as: Method of travel (transportation) Meals and incidentals; Short-term lodging; Out-of-state travel; Out-of-country travel; Personal vehicle mileage
Effective January 1, 2024, for all state employees on authorized short-term travel status, the reimbursement rates for actual meal and incidental expenses (M&IE) will be as follows: Travel Less than 24 hours: Meal reimbursements are taxable for travel less than 24 hours without an overnight stay. Meals.
Provisions in the following programs authorize the reimbursement of authorized out-of-pocket expenses such as receipted lodging, meals and/or incidentals (per diem) that are reasonably, actually, and necessarily incurred as a result of conducting state business: Travel Program. Relocation Program. Statement.
In accordance with Department of Human Resources (CalHR) policy and mileage reimbursement rates published by the Internal Revenue Service, the personal vehicle mileage reimbursement rate for all state employees is 58.5 cents per mile, effective January 1, 2022.
In accordance with Department of Human Resources (CalHR) policy and mileage reimbursement rates published by the Internal Revenue Service, the personal vehicle mileage reimbursement rate for all state employees is $0.67 per mile, effective January 1, 2024. For your reference, please review the CalHR website: