travel itinerary calendar

• Trip Planner

Trip Planner | Travel Itinerary Planner | Plan a Trip

Are you looking for an itinerary planner to plan your next trip? We know creating a customized travel itinerary manually is an overwhelming task. You have to put a lot of time into selecting destinations, booking hotels, flights, and comparing prices. On top of that calculating budgets & booking hotels and flights is another challenge that makes itinerary planning tough.

But what if all of this is done within a few minutes for you? Yes with TripHobo trip planner you can do this smartly. We have observed that many travelers end up spending more time in researching information than enjoying the actual trip. Not only first-time travelers but also experienced travelers struggle in creating perfect travel plans.

Even though it is a tedious task to create a customized itinerary, everyone agrees on the importance of itinerary for an enjoyable holiday. So Triphobo came up with this easy to use automatic itinerary planner.

How Trip Planner Works / Steps to Plan a Trip

Do you want to create your travel itinerary quickly & easily? Are you ready to use this tool now? TripHobo's trip planner plays a major role to ease the itinerary creation process and helps you overcome the pain in the trip planning .  Follow these 4 simple steps to plan a trip & let us know your experience.

1) Choose Your Destination & Dates when you want to travel

Visual algorithmic trip planner lets you choose destinations you want to travel to. You have the freedom to choose the real dates from the calendar. After selecting travel dates, planner runs algorithms to optimize a trip. It starts suggesting activities, sightseeing spots, tours and transport options with the details. For every attraction, it suggests open/close timings, time to spend, and nearby restaurants.

You can drag & drop activities and complete your itinerary within a matter of minutes. You can book yourself a nice vacation once you are sure of all the details, making you plan your trip very easily.

2) Refer to User Created Itineraries

If you have a lot of travel ideas but confused about where to start? Don't worry. Thousands of other people have visited the same destination before and created itineraries with us. Choose from a pool of more than 1 million user-generated itineraries around the globe. You can view other travelers’ itineraries for any location and duration to inspire yourself and then customize them to suit your own preferences.

3) Book Hotels and Flights

TripHobo always tries to offer the best from the travel industry to our valued planners. It has formed alliances with Expedia , Skyscanner, Zomato and Booking.com. Its ratings and reviews come courtesy of TripAdvisor whereas Google (as well as other partners) powers its location data.

TripHobo aims to cater to travelers at every stage of the travel planning process. It provides one platform to create personalized itineraries and hassle-free bookings .

4) Get Ready with a Perfect Itinerary

Once you’ve created your customized itinerary, you can print it. Save your plan for future reference or share it with your friends. When you’re ready, you can finalize and have a perfect travel itinerary ready.

Why Is TripHobo a Smart Trip planner?

There are few things included in the Triphobo planner algorithm & app which builds itinerary within minutes.

• A free virtual map-based trip planner with a smart algorithm
• International trip planner with about 1,50,000 popular destinations
• The largest repository of user-generated itineraries
• Hassle-free booking options for hotels, tours & flights
• Provides local transit options like metro, rail, bus, and car
• Calculates an estimated budget
• Provides options to save, print and share itinerary
• Strategic Partnerships with leading travel companies

TripHobo: Around the Web

• Trip of Your Own
• Traveling made easier with TripHobo
• Making The Southeast Asian Travel Connection
• Ex-HCL employee’s led ‘TripHobo’ is on a mission to become a global brand – a goto place for travel planning!
• Interview: Praveen Kumar, Founder & CEO of TripHobo
• TripHobo inks partnership with Zomato
• How a trip planning startup can succeed
• Karthik Ramachandram Co-Founder COO, TripHobo - Phocuswright Conference

Here's what travelers have to say about our travel planner

• Excellent 238

Great and genuinely wonderful website that makes a proper vacation plan simple, like it should. All reviews are 5 stars. The only suggestion I have to enhance this fantastic website is to include a mobile application. Even paying for a version without ads wouldn't bother me.

Every traveller should use this!

So much easier & more helpful than a travel agency, given lots of fantastic ideas, and was extremely helpful for planning the trip. Would strongly advise my family and friends to use this!

Great tool for trip planning. Impportantly it's free and automatically tailors travel plans to your preferences and is completely customisable. The integration with skyscanner and booking.com, and other OTA like priceline and expedia makes it very easy to plan the whole trip along with the bookings in one place.

Top International Flight Routes .

Cheap flights, hotels , rental cars and travel deals:

KAYAK searches hundreds of other travel sites at once to find the best deals on airline tickets, cheap hotels, cheap cruises, vacations and rental cars.

Not what you’re looking for? Find thousands of other hotels , flights , car rentals and package deals with KAYAK.

• English (UK)
• Español (Latinoamérica)
• Español (España)

An easier trip, each time

Imagine checking one place for your travel details and getting a heads up as things happen throughout your trip. See why life without TripIt is a distant memory for millions of travelers.

You handle the booking, we'll take it from there

Unlike other travel apps, TripIt can organize your travel plans no matter where you book. Simply forward your confirmation emails to [email protected] and in a matter of seconds, TripIt will create a comprehensive itinerary for every trip.

“I’m on the road 100 days a year and TripIt is my go-to-app. It’s such a powerful tool in the hands of a traveler. There’s simply nothing like it on the planet.”

Helpful reminders and alerts so you don't miss a beat

Packed with features that give you a leg up on changes and help you make the most of all your trips, TripIt Pro is where the magic happens.

“I love knowing exactly when my flights are, when they are delayed, what gate to leave from, and all the other amazing TripIt Pro features.”

Know where to be and when

Need a reminder when it's time to leave for the airport? Not sure where to eat in the airport or near your hotel? TripIt has you covered.

“My favorite business travel app so far is TripIt. Carrying all of my itineraries, it saves me during my ‘Where am I, what do I do next?’ panic attacks.”

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Experience what it's like to travel with the TripIt app.

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Try the travel app that keeps up with you.

So many trips, so little time. Let TripIt worry about the details, so you don't have to.

8 Websites to Find Free Itinerary Planner Templates for Your Next Trip

One of the most challenging parts of planning a trip can be the itinerary. To make this easier, here are eight websites with free planning templates.

If you’ve ever tried to plan out an itinerary, you know that a template makes things much easier than just trying to throw something together yourself. Unfortunately, trying to find a template can be quite a difficult process if you don’t know where to look.

Thankfully, there are good options for you to use. Here are eight of the very best places that you can find free itinerary planner templates for your next trip.

First up on this list, we have Canva. Canva is an online graphic design platform that lets you create a huge range of designs, including itinerary planners.

Canva includes over 750 different itinerary planner templates that you can look through at your own leisure. The designs here are pretty diverse and feature just about any event, holiday, or structure that you could want.

What really makes Canva shine, however, is how it lets you interact with these templates. You can simply choose a planner and print it out, if you so wish, but Canva lets you do more than that.

With Canva, you can customize and design your itinerary any way that you want. This includes adjusting the text, the locations, the images, and more. You could also upload your own pictures if you want to include a photo of yourself or your destination, for example.

Next up, we have the itinerary templates available from Jotform. Jotform is a PDF editor, which means that it should be no surprise that it’s a remarkably powerful tool to use in conjunction with its free itinerary planner templates.

The range with Jotform’s itinerary templates is noticeably less than some of the other options available on this list. There are only 21 templates available to choose from, and though there is a very solid variety available here, this may be a little limiting.

Jotform’s greatest strength, however, is in how you can edit the templates. Unlike Canva, Jotform’s editing is less artistic and more functional. There are plenty of options to easily add in new lines, boxes, page breaks, and signature boxes.

If you’re looking to pass around a relatively no-nonsense itinerary to a couple of people, this can be a good way to do so.

3. Adobe Express

If you’re looking for an impressive range of different free travel itinerary templates that also features some reasonably powerful editing tools, then Adobe Express is a fantastic place to look.

Adobe Express features well over 100 different itinerary templates, though some of them are only available to premium users. The range here is quite good, though some of the templates can be pretty basic and seem to focus more on aesthetic than on functionality.

If you've ever looked for free travel journal apps to create a beautiful trip diary , however, then this might be what you're looking for. With so many options, you’re bound to find something that appeals to what it is that you’re looking for.

The main reason to use Adobe Express, however, is that the editing options that you have are quite powerful. There’s a comprehensive layering system, as well as a huge variety of design assets, fonts, and layout tools. You can even animate your travel itinerary if you’re not planning to print it.

4. Microsoft Office

Next up, we have the itinerary templates available for Microsoft Office. These templates are a little more limited than some of the other options on this list, but if you’re already familiar with the Microsoft Office suite and don’t want to sign up for and learn a new system, then they might just surprise you.

There are only nine itinerary templates available from Microsoft, with roughly half of them being available for Microsoft Office and Microsoft Excel, respectively.

The templates themselves are very solid, however. They’re certainly not the most elaborate nor fancy, but they’ll do the job well. If you’re just looking for something that will get the job done and work with the Microsoft Office suite out of the box, then this is a great place to get some templates.

If you’re looking for some templates that strike a good balance between design and functionality, then the free travel itinerary templates provided by Visme might just be exactly what you’re looking for.

Visme has over 30 different itinerary templates available for you to look through, mostly focusing on different destinations and travel lengths. These itineraries are all entirely customizable thanks to Visme’s in-depth design tools as well. A perfect compliment to these smart travel planning apps for easier trip itineraries .

These templates all look great without sacrificing usability. They’re also highly adjustable, with options for colors, graphics, photos, media, and text all being customizable.

6. EDIT.org

For something that is a little bit more pared back and is easier to learn, EDIT.org has a wide range of different templates available for use.

These templates are all customizable, though the options here are a little less complicated, and therefore overwhelming. If you’re looking for templates that look great and that you can edit without having to worry too much about learning something new, then EDIT.org is a great option for just that.

7. Template.net

Next up, we have Template.net. As you might imagine, Template.net is a website focusing on different template designs, including free travel itinerary templates.

There are over 60 different travel itineraries available with Template.net, though not all of them are available for free. The range is, however, diverse, so you’re likely to find something that you can use.

You can download your templates directly for a variety of file formats such as Microsoft Word or Excel, Google Docs, Apple Numbers, and more. You can also edit your itineraries directly.

8. On Planners

Last, but not least, we have On Planners. If you’re looking for a variety of free travel itineraries that you can download and fill out yourself, then Onplanners.com might just be what you’re looking for.

On Planners provides a handful of different travel itineraries for you to look through. The range here isn’t huge, but the options are solid and easy to download.

It's worth bearing in mind that only some of the templates are editable. But, if you’re looking for something that you can quickly print and fill out by hand, then this is a great place to find what you’re looking for.

Finding Free Travel Itinerary Templates Can Be Easy

As you can see, finding free travel itinerary templates doesn’t have to be a difficult thing. Regardless of if you’re looking for something that you can quickly download or print and fill out yourself, or are hoping to find something that looks nice, there’s something out there for you.

Plotting out the itinerary doesn't have to be difficult, either, with plenty of planning apps to help you out.

Ready to plan that trip?

We've got everything you need to complete your trip plan, so you can relax and enjoy your upcoming travel.

Where are you starting?

Bring your plan together

Organized trip planning.

Update your itinerary without rebuilding your calendar and trip map - everything works together.

Plan with friends & family

Share with others or collaboratively build a trip in real-time with live updates.

Everything in one place

Gather the pieces of your plan: itinerary, budget, & important documents.

Plan That Trip is here to take the hassle out of your trip planning process.

We eliminate the clutter of traditional planning methods by combining various planning aspects into one intuitive interface.

You're in good company

Your ticket to efficient planning, skip the data entry.

Automatically add flights to your trip itinerary from confirmation emails or other documents.

Plan on your terms

Access anywhere, anytime. Download a PDF for convenient offline access, or use our mobile-ready web app.

Kick-start your research

City-level information about locations. Find out average temperatures during your visit, currency, time zone difference, and more.

Budgeting made simple

Easily manage your travel expenses. Track spending, split costs among travelers, and view a comprehensive breakdown of expenses to keep your budget on track.

Your travel documents, organized

Access all your trip-related documents. From tickets to hotel bookings, keep everything in one secure, accessible place. Forward confirmation emails to a synced address, and we'll include them with your trip-planning documents.

How it works

Chart your course.

Plot your destinations and build your itinerary.

Fill in the details

Add your stays and activities.

Organize your documents

Gather all your travel documents and notes in one place.

See your plan come together!

Can i plan trips for free.

Yes! Our free plan offers you everything you need to plan a trip. Trips with itinerary, calendar, and map views are saved for a year. You can also track expenses and attach notes. However, there are no sharing or collaboration tools, and you cannot upload or sync documents from email with the free plan.

Can I share my trip plan?

Absolutely! Plan That Trip allows you to invite friends, family, or colleagues to collaborate on your travel plans. They can view, edit, and add to the itinerary in real-time, ensuring everyone involved has the latest information. Collaboration and sharing require a Premium plan.

How do I add flights?

Plan That Trip lets you add flights in lots of ways. You can specify the destination and arrival location, or flight number and date. With the Premium plan, you can automatically load flights from any document.

Can I track my spending and budget?

You can assign a cost to any part of your itinerary, and we'll tracks all expenses across the entire trip. Cost splitting lets you determine who owes what for various activities and is a good way of keeping tabs on individual expenses. The complete budget view requires a Premium plan.

Is my data secure with Plan That Trip?

We take your data security very seriously. All your information, including personal details and travel documents, is stored securely and is only accessible to you and those you choose to share your itinerary with. We also give you the ability to download your data or delete your account, so you are always in charge.

Want to learn more?

Plan that trip.

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• Privacy Policy
• Attribution
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TripIt: Travel Planner 4+

Trip itinerary & alerts.

• #104 in Travel
• 4.8 • 256.4K Ratings
• Offers In-App Purchases

Screenshots

Description.

Join nearly 20 million travelers on the world's highest-rated travel planner app for trip and itinerary organization! TRAVEL ITINERARY As soon as you book a flight, hotel, rental car or other travel plan, simply forward it to [email protected] and we’ll automatically add it to your comprehensive itinerary. Seamlessly sync travel plans to your calendar or share them with anyone you choose. RESERVATION DETAILS No more frantically searching through your inbox for important details about your travel plans, like when your flight gets in or the confirmation number for your hotel. Find them in a flash with TripIt — even when you’re offline. Access this information hands-free with Siri shortcuts! Upload PDFs, photos, boarding passes, digital passport QR codes and more to your travel itinerary, so you can track everything in one place. MAPS AND DIRECTIONS The TripIt app includes all the map-related tools you’ll need on-the-go (it’s great for road trips). - Plot out your entire trip on Google Maps or Apple Maps - Quickly pull up transportation options and driving directions between two points (powered by Rome2Rio) - Easily locate the closest restaurants, parking, ATMs and more TRIPIT PRO For roughly the price of checking your bags, upgrade to TripIt Pro to access exclusive travel perks all year long. When you upgrade, TripIt Pro will do all this for you (and more!): • Share real-time flight status alerts and check in reminders • Notify you if you're eligible for a refund if your fare price drops after booking • Track your reward programs and alert you if points are expiring • Navigate you through the airport with interactive maps • Keep you informed when a potential disruption may impact your trip Your iTunes account will be charged when the purchase is confirmed. Your TripIt Pro subscription will be good for 1 year, and automatically renew each year at $48.99 unless you turn off auto-renew at least 24 hours before your term ends. To manage your subscription, including auto-renew, visit iTunes Account Settings. FREE TRIPIT PRO FOR SAP CONCUR USERS If your company uses SAP Concur, you may receive complimentary TripIt Pro benefits that most travelers have to pay for. Make sure you’re connected to TripIt to get itineraries created for you as soon as you book, and receive a complimentary subscription to TripIt Pro, if you’re eligible. For more information, see the TripIt User Agreement (https://www.tripit.com/uhp/userAgreement) and Privacy Policy (https://www.tripit.com/uhp/privacyPolicy).

Version 18.5.0

• We made enhancements to complications for the Apple Watch and created a widget that can be added to your Watch’s Smart Stack. Check them out and get a glimpse into what’s coming up next in your itinerary. • We continue to make enhancements to the new Risk Alerts feature introduced in the last release. Get notifications for events that could disrupt your trip: inclement weather, unplanned closures, protests or strikes, public health crises, and more. (TripIt Pro)

Ratings and Reviews

256.4K Ratings

Top 3 of all apps. All time. Ever.

Since I started using this app, I have travelled 1,482,337 miles. I LOVE this app. I travel a lot for work (and holidays) and being able to email my booking confirmations, private and work and have them all in one place is fantastic. It changed my travel routine. Rather then show up with a folder of different printed confirmations, it’s all laid out in one place. My wife and I share our itineraries and it’s great for family trips where we book different parts. Its like I have a brilliant assistant with programming knowledge. Just bring a battery pack for your phone after a long flight :-) I try hundreds of apps each year but after many years using this app it is still the most useful thing on my phone after the calendar and mail app. Seriously, I have emailed booking confirmations as PDF’s, word docs, email etc from some really funky airlines and it’s rarely missed a beat. My only suggestion to the developers to improve on perfection might be to tie in with one of the flight map apps so I can see on the plane which country I am flying over. Those guys have nothing like the capability you do, so a tie in could be cool. Thanks again for all the travel hassle you guys saved!

Favorite App

I travel often both for business and with my big family. This has been a game changer. Not to have to print out anything and have everything in order with added details on telephone numbers, weather, directions links. besides the ease of just forwarding play tickets, car rentals, hotel and flights, it takes a cruise itinerary and put some in the correct day saying where you’re going and when you get off to the ports and when you have to be back on the ship etc. So excellent. A side benefit I found now that I’ve been using it for 10 years is I have a whole travel journal right here in the app. Can look up previous hotels, miscellaneous companies used for transportation and whatever. Request for the developers: when I have a listing of flights etc. (particularly for more than one person), the apps at-a-glance screen does not have the name listed. So you have to go into that plan and scroll down and Click under passengers and in that page it’ll show you who the reservation is for. It would be much more convenient to have the name on the first or second line for a quick reference.

I adore TripIt - Sharing Trips with others needs work

I adore TripIt — I’ve been using it In some form or another since way back in 2008 - yikes I’m old! It really is effective in getting itinerary into one app and then integration into my device’s calendar is also great! I really like the auto import via a gmail account (usually the app has been focused on flying but I’m thrilled that the train itineraries are a bit better - especially Amtrak) I will say one area that really needs to be streamlined is sharing plans with non-TripIt users. In the app there are a few options, all of them not great. In the app, sharing a plan results in a mumbojumbo of unformatted texts, the iMessage feature doesn’t seem to be accessible to non TripIt users although they can see the thumbnail. I know inner circle can see plans but I think there needs to be a more streamlined process. What I do when sharing plans as a work around? I simply screenshot and message. Perhaps that’s all that needed in a future update! Anyway like the product some areas could’ve streamlined but this is definitely one of top three apps I use for travel!

Subscriptions

App privacy.

The developer, TripIt , indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .

Data Linked to You

The following data may be collected and linked to your identity:

• Contact Info
• User Content
• Identifiers

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

• Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Information

English, French, German, Japanese, Spanish

• TripIt Pro (1 Year) $48.99
• Developer Website
• App Support
• Privacy Policy

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Plan Your Perfect Trip!

Planapple helps you create , organize , access and share all your vacation plans, what's planapple (watch this short video & see).

How Planapple Simplifies Travel Planning

Organize ideas.

Collect your vacation ideas in an online trip notebook, and keep everything organized in one place.

That's where Planapple comes in. A web travel binder of sorts, Planapple helps you collect your ideas, possibilities, and plans — and saves them all in one place, organized and manageable.

Planapple even creates a custom map tailored to your plans, so you can actually see which hotel is closest to your daily destinations!

Plan Together

Discuss and decide your ideal itinerary with your tripmates.

Planapple eliminates the communication challenges and email negotiations, making group planning far simpler.

And, as your burgeoning itinerary comes together, it's all captured in your Planapple binder for you and your tripmates to see, so no one misses out on one juicy detail.

Carry Your Plans

Carry your plans on your mobile device —  or access them anywhere.

Planapple's mobile app puts your plans right in your pocket. Access your entire trip: itinerary, bookmarks, addresses, phone numbers, emails, even discussions with your co-travelers. (And Planapple can download it all to your phone before you go, avoiding scary international data charges.)

And, if you're a paper person, you can print your plans just as easily and take them anywhere you go. We get it.

Share With Friends

Create recommendations to share on Pinterest and Facebook.

Planapple makes it easy to share what you did, where you went, and what you liked (or didn't!). Offer up your entire itinerary or just a few highlights — either way your friends will marvel at your travel-planning prowess. After all, what good is finding something wonderful if you can't scream it from the tippy top of the World Wide Web?

For family vacations, holidays abroad, or group trips of any sort… from a weekend getaway to an adventure across countries and continents… it's easy to plan your perfect trip with Planapple.

Ready to get going?

What is planapple.

• Editor's Choice: Tech Gifts for Mom
• Apple Event: What to Expect

The 9 Best Travel Planner Apps of 2024

Proper planning prevents poor purchasing. Get ready for your trip the right way!

• Saint Mary-of-the-Woods College
• Payment Services

Planning the perfect trip can be almost overwhelming enough to take the fun out of what should be an exciting experience. Thankfully, many travel planning apps are available to help you organize your next getaway, right down to the smallest detail.

Best for Predicting Lowest Flight and Hotel Prices: Hopper

The Watch feature sends push notifications about good deals when it's time to commit.

Some fairly large airlines aren't included in Hopper's analysis.

Hopper's proprietary algorithm tries to predict where flight and lodging prices are headed shortly, letting you wait until the right moment to spring into action and book your trip at the lowest price. The app analyzes billions of prices per day and claims to predict what the cheapest one will be with a 95% accuracy rate.

Download For:

Best for Helping You Remember the Essentials: Packing Pro

An impressive group of sample packing lists provides a good starting point if you don't want to make your own.

In-app purchases are inappropriate for an app you purchased.

Packing Pro is well worth the $2.99 if stuffing your suitcases isn't your favorite pre-trip activity. The app creates customizable packing lists considering essential factors like the trip duration, destination, expected weather conditions, food preferences, and more. Packing Pro's robust item catalog ensures that even the most unique dietary or religious restrictions are satisfied.

Best for Car or RV Trips: Roadtrippers

The hidden gems that can be discovered with this app.

GPS coordination isn't as good as it is in apps like Waze.

If dealing with long lines at the airport isn't your idea of fun, then Roadtrippers may be the app for you. Whether you're hitting the highway or off-roading, enter your starting and destination points and let Roadtrippers provide everything you need.

From campsites and outdoor attractions to unique adventures that are off the beaten path, this app is the perfect companion for planning an excursion, no matter if your mode of transportation is a small-sized rental car or a giant RV.

An optional yearly subscription unlocks advanced features, including live traffic monitoring and different map styles.

Best for Finding Bargain Flights: Skiplagged

Frequent travelers can save a significant amount of money.

Airline baggage fee policies can be murky, so read the fine print before booking.

By showing fares to connecting cities that are sometimes cheaper than a direct flight to that city, Skiplagged lets you book flights where you stay at the layover location (your destination) rather than continuing with the connecting flight. When it works, you spend less to reach your desired destination. Skiplagged also lets you book last-minute hotel deals.

Best Overall Trip Planner: Kayak

The Explore feature helps you decide on a destination, suggesting getaways all over the globe based on your maximum budget.

Doesn't always show all available flights on a specific route, potentially causing you to miss out on the best deal.

One of the top all-in-one apps for setting up a trip, Kayak searches hundreds of travel sites instantly to provide multiple deals on a flight, hotel, or rental car in the same location. Kayak also organizes everything in one place and includes up-to-date details on security wait times, along with airport terminal maps.

The app also measures your luggage using your phone's camera, informing you of potential fees and carry-on rules for most airlines.

Best for Avoiding Hidden Fees: Skyscanner

Offers protection to ensure car rental providers don't overcharge for fuel.

In rare instances, flight prices shown in the app are outdated.

Skyscanner should be included in some of the bigger all-in-one planning and booking apps. Offering reliable price alerts, integrated frequent flyer miles, and no additional or hidden fees like you might find elsewhere, Skyscanner usually follows through on its promises and is easy to navigate.

Best Itinerary Planner: Sygic Travel

If you don't want a planned itinerary, Sygic is useful for finding nearby attractions on-the-fly.

Access to Sygic's offline maps requires a paid upgrade to the Premium version.

Sygic Travel lets you plan a detailed itinerary for each day of your trip before you leave home, down to the last detail, like walking distances between attractions.

With over 50 million places included, many with 360-degree videos that make you feel like you're there, the app's smart search filters help you narrow things down to the perfect daily schedule. Collaborative city guides provide an easy-to-use snapshot of the most popular locales around the globe.

Best for Customer Reviews: TripAdvisor

The forums are a great resource for getting specific travel-related questions answered quickly.

Default rankings don't always correlate with customer reviews, so you often need to take a deeper dive to discover the best value.

A stalwart in the travel industry, TripAdvisor isn't unique in providing a one-stop-shop for booking good deals on flights, hotels, and restaurants for your upcoming trip, though it does a dependable job of each. The app sets itself apart with its customer feedback on airlines, lodging, food, and activities. By offering over 500 million opinions from real travelers who've been there and done that, TripAdvisor helps you make informed planning decisions based on others' past experiences.

Best for Organizing Confirmations and Reservations: TripIt

Send information manually, forward confirmation emails, or have the app automatically fetch itineraries from your inbox.

The default notification setting is for an annoying number of alerts.

When you plan a trip, it's not uncommon to receive multiple confirmation emails and itineraries from airlines, hotels, rental car companies, or other sources. Keeping all these details organized can be a hassle.

TripIt solves this problem by taking all your scattered information and organizing it into an easy-to-use main itinerary. This basic functionality is free of charge, while an annual subscription provides the ability to upgrade your seat on upcoming flights and track reward miles, among other perks.

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Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary Templates Free

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Free Travel Itinerary Templates 17

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Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

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Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Planning a trip or vacation shouldn’t be tiresome and complicated. Easy to use, an intuitive and neat Travel Planning Platform that we created is for travelers like YOU! Tripety helps you compile, organize, and share your travel arrangements. Keep an eye on your travel budget while on vacation or business trip. We are trying to make your world a bit more colorful and a lot more relaxed. Tripety, add travel to your life!

Planning a trip can become quite challenging, especially when you have to go over many big and small details. The last thing you want is to run into problems while you’re away. This is why you must always plan all the details of your trip beforehand.

Thankfully, now you can use Tripety, a travel planner and itinerary maker, to plan each and every detail of your trip. From budgeting to group collaboration, we ensure that you have a smooth planning process. We also have an online road trip planner that’s sure to give you the hassle-free trip of your dreams.

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Create a new trip or start with a ready made itinerary . Add activities and accomodation. Drag-and-drop these around your daily schedule.

Print, publish and share!

Take your Travaa itineraries with you on the road using the Travaa viewer app*. You'll never be lost.

It all starts with the travel itinerary

As independent travellers or guides, we generally like to have a plan or list of things to see and do. When this travel plan starts to have timings and details, we call it a travel itinerary.

When travelling, having a good travel itinerary is a real stress and time saver. You have a guide for what to do and where to go.

Be present and enjoy the moments in your new surroundings. There is no need to keep figuring out what to do, or where to go next - that's all been sorted. Have no regrets later on, you know that your have covered all (or most) of the must do places. You haven't missed anything.

Having a planned itinerary is the road map to having an efficient route - no energy and time wasted back tracking or circling around.

Which of the following describes you?

I'm looking for a tool to create and store / share travel itineraries.

I have been doing research. I have places to be and restaurants in mind. I need to get these organized. I might like plan the trip along with the other members of the party. I think using a text editor, spreadsheets and/or Google Maps is an overkill and messy. Hmmnn, what about tallying costs and more?

There is a much easier way.

Use this Travaa itinerary planner website . A tool to automatically retrieve location details (photos, addresses, etc.), pin markers to a map and drag-and-drop activity cards around your day-by-day timeline.

Work with a large map (which expands to full-screen too!) to visually organize your trip. Having the main costs in place, all can all get a feel of the budget for this trip.

Enjoy growing your trip plan to hundreds of places; quickly and still be on top of all the places and activities.

I'm looking for travel itineraries

Clone a travel plan that someone else has already painstakingly prepared, updated and shared. You can find a variety of these under Itinerararies .

Change it fit your plans and go.

Feel free to share your own plan back on the Itineraries section for others to use after you get back!

Product Details

Planner website.

• Online travel itinerary planner (works best on desktop browsers)
• Start from a blank canvas; or use an itinerary from the marketplace; or import your itinerary from TripIt
• Drag in the world's best places to visit or add your own places to visit and things to do via activity "cards"; drag-and-drop cards around your timeline
• Any card is fully editable; enter off the beaten path places; pin your own spots on the map
• Photos and detailed information provided for known places
• Large resizable map display provides plenty of landscape, aerial and street views around places of interest
• Print out a professional looking PDF (or paper copies) of your plan
• Publish your travel plan online with just 2-clicks
• Share your trip with other party members, plan along on the same view, live in real time!

Mobile viewer app

• View your itineraries offline
• Much better than a printout or PDF
• Download your itineraries by "pulling down"
• Uses phone GPS to show your real time location on your trip map
• Tap location marker on map to bring up Google/Apple Maps Directions to that location
• Open activity websites and phone places directly from the app
• Be where you plan to be and never be lost again!

Itineraries Collection

• Ready-made travel itinerary templates
• Hand created by other users, experts or guides
• Copy and make it your own.
• Skip planning altogether; just make bookings and go!
• Details see Itinerararies

Price Plans

Sign ups start with the Free plan. All features are unlocked. As you create more activities or add more trips, switch to a higher plan at any time.

Share and plan trips with friends and family on any plan. Limits for a trip are tied to the plan of the person who created the trip.

Travel Planner Templates

Quick jump to:, introduction.

Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.

The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.

Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.

Travel Itinerary Templates

Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.

This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.

Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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How To Write A 2-Week Travel Itinerary

DISCLAIMER: This post might have links to travel services and products that we enjoy. We might make a commission from it at no extra cost to you.

During my full-time travelling, I didn’t really create an itinerary except for my first destination. With that much time flexibility and no “going home” flight ticket, it was much easier to meet other travellers and get their personal tips before booking or planning on anything.

But that changed when I finally decide to buy that going home flight ticket and have a home base. Now that I only travel for 2-3 weeks at a time, I want to make sure that I am making the most out of my holiday.

In this post, I want to show you how to write a 2-week travel itinerary. When I’m creating my travel plan, I make sure that I don’t cramp too many things on my plan, I leave plenty of space for flexibility and possibly mess up along the way.

THINGS TO KNOW AND REMEMBER

Before we hop on the actual writing, there are a few things you should know, research, and remember to avoid having to start all over or making a wrong booking. What I personally find challenging to do is to align the dates.

I’m not good with numbers, I remember when I was young, I had to stop and do the math when someone says 3 days and 2 nights. I know that’s so basic, but I do have to pull up a calendar and manually count.

Two months ago, I was writing my 2-week itinerary for Europe. When I finally finished, I realised I made a mistake and overlapped a few things. I had to start from the top. I hope by giving you some of my tips, you won’t make the same mistakes I did.

When and where do you want to go

This is one of the most important parts of creating your travel itinerary. Not only do you have to decide about the dates but you also have to double-check the season. Remember, spring in Europe does not mean it also springs in Australia.

You don’t want to pack your swimsuit and arrive at the airport just to realise it’s winter season if your destination.

Apart from the season, you also want to check if it’s peak time at your destination. The prices take a hike during the peak season like summer and Christmas almost anywhere in the world and things get booked up fast. During these busy times, you also want to consider how crowded it could be.

I love summer in Europe, but I don’t love the crowd. If I really want to spend this season in this region, I’d head to East Europe or the Nordics since most people (even European ones) go to the South of Europe. We have a list of the best destinations to spend your 2-week holiday .

Are you going alone or with someone

Of course, if you have a travel buddy, you will need their input in writing a 2-week travel itinerary. Unless it’s a young child or your pet. Other than that, make sure that you have discussed the places you are visiting, how many days you plan to stay, etc.

If both of you want to be very involved in creating this travel plan, it’s best if you do it together. In that way, you can finish it much faster in discuss in advance if there are places you rather not see or the places that have to be on the priority list.

Travelling with PWD can also be a challenge but not impossible. From choosing the cities that are PWD-friendly, to renting a car where you can load and unload the wheelchair easily – things like this should be addressed early on.

Booked packages or solo explorer

I personally love both. Normally, I do solo exploration in big cities. I prefer to look up some blogs on cafes to visit, museums to explore, and historical spots that are must-sees. I then add pins to the map on my phone.

But for day trips or something that will require a few hours driving away from the city or places that can only be visited with a tour guide, I definitely opt for a booked tour instead of driving on my own. I rather sleep on the bus or have a knowledgeable local tell me about the place’s history.

Transportation

When I was young, I take buses everywhere. My back and sleep can tolerate it easy, 12-hour bus? No problem! But now that I’m approaching 30, I prefer renting a car or much better, taking a flight or train.

A 12-hour train ride is bearable since I can walk around and some of them even have beds I can book. While domestic flights can be pricey (especially in North America), I’d pay for them. In Europe, both domestic flights and trains are affordable and a no brainer.

Type of accommodation

If you are travelling with someone, sharing a room is more affordable. If you are young, hostels are always an option. But if you are heading to Southeast Asia, $100 can get you a really luxurious resort room with a great ocean or mountain view.

I used to be a fan of Airbnb but their services and fees have drastically gone up and the instructions for cleaning the rooms became too much. We are talking about more than putting the bedsheet in the washer, sweeping the floor, and taking out the trash which is not a problem. I was once asked by the host to scrub the bathroom, kitchen counter, and dust the shelves.

Booking.com now offers apartment options, so I almost don’t use Airbnb anymore and they have free cancellation.

Now that you have decided on the cities you are visiting, you should book your accommodation as soon as you can, especially if you are going during peak season. The great ones get booked up 6-months in advance.

Outdoorsy, museum-geek, or foodie

If you love history, culture, and museums, you should start looking at these places in the cities. Check if you need to get a ticket or book a time slot in advance. For example, Machu Picchu limits the number of people who could enter the citadel per day to avoid damaging the ruins. The tickets are fully-booked 3-months in advance during the peak season.

If you are into outdoor activities, make sure the weather will match your plans and the national park is open. Again, Machu Picchu, it’s closed every February for maintenance, also due to severe weather.

THINGS TO PREPARE

Now that you have the date, and destination, and have visualised the type of trip you are planning, it’s time to prepare the things you need for writing a 2-week travel itinerary. If you are looking for a sample of what to pack, check out our packing list for a 2-week trip .

Book your time

I love being organised, although I’m not the best at it. I always book time on my calendar, be it when to do laundry, a weekly grocery run, and meeting friends, I add it on my phone calendar.

Not only it’s a great way to remind me 15-30 minutes in advance, it’s also helping me set my mind.

Some people can easily whip a travel itinerary in just a few minutes, some people take time. Either way, make sure you allow time to work on this plan to make sure you are not forgetting anything. After all, if you are travelling to another continent (maybe), it’s worth your time planning it properly.

Calendar and a map

Make sure that you have a calendar and a map. Digital maps can easily tell you how far each place is. You can see how long it will take you to travel from one place to another, which result, can help you visualise your day-to-day plan.

Pen and paper or digital writing

Some people are traditional and love their pen and paper. I’m not going to lie, I was that person until I have my tablet which helped me write my itinerary faster (I prefer to only turn on my laptop for work).

There are even apps that can assist you in creating an itinerary on your phone or smart device. You can also print one and write it directly on the paper.

HOW TO WRITE A 2-WEEK TRAVEL ITINERARY

Now that you have everything you need, let’s get on writing your fun and adventurous itinerary that is tailored for you.

Get our travel itinerary template

We have a free printable itinerary template. You can print it as much as you want or if you are tech-savvy, you can edit it with PDF.

Write down the dates and destinations

This step-by-step guide will work regardless of whether you are using our template or not.

On the writing pad, create 3 columns and divide them into 2. On the top, write the departure date, destination/s, and booking information such as flight booking code, flight code, and time of departure/arrival.

In the second part, the first column for the dates, the second for the places you want to see (a.k.a destination), and the third for the accommodations. Remember that this part is your first draft, so it’s okay to make mistakes and scratch things off.

Things you really want to do

In the destination section, write the city first, then write the places you really want to see in this city. Mark the ones that you want to be a priority, which ones are a medium priority and the ones that you don’t mind missing.

This will remove the pressure of cramming your itinerary. In the end, you will be able to see if you have space for the least priority activities and if you need to remove some stuff to make sure you get to see all the places on top priority.

You should also add here the name of the tours and where you can book them (does it need to be booked in advance or can it be done once you arrive at the destination). There will be a lot of information in this section, keep it spacious.

How many days to spend in each place/city

On the date section, write how many days you want to spend in each city. Calculate if you are within your number of days or if you have gone over and need to shave some off. The best way to do this is to find out how long each tour takes.

For example, if you go on a day tour to Kruger National Park, that takes an entire day, from 8.00-17.00. While visiting a vineyard should only take your morning, that means you can either relax in the afternoon or book a different tour or plan a different activity.

Getting from one place to the next

Next, you will have to write how you plan to get to places A to B. You can write this under dates. This could include things like:

• take a 2-hour bus to city B
• take a domestic flight from A to B (flight number: ABC123)
• take the 12.00 train from A to B, arriving at 14.35 (local time)

Here’s a sample:

Accommodations you booked/will book

In the last column, write the hotels you like for each city. Make sure to adjust the dates accordingly so it does not overlap. I often make a mistake like this:

• Day 1-3: Paris
• Day 4: Normandy
• Day 5: Dunkirk

I would book accommodation for days 1-3, then day 4. I usually forget that this means I check out on day 3 and my next booked hotel is for day 4. Completely forgot that I don’t have room to sleep for day 3. I always use booking.com when choosing accommodations, most of the hotels here allow free cancellation.

Double-check

Once it all comes together, in the end, double-check for mistakes or overlapped dates.

Booking time

Once things are done, rewrite your itinerary. It can be confusing if there are a lot of strike-throughs and errors. Once it’s all done, it’s time to book your flight, hotels, and tours.

TIP: Create a label or folder in your email for this trip (i.e summer in Europe 2023). Then every email (from flights, hotels, tours, insurance, etc) should be labelled and placed in this folder. This will make things easier when you need to look for specific booking confirmation.

Make a copy

Create a copy of your 2-week travel itinerary and give it to a trusted person or family member. Make sure it has your flight information and hotel name. In case your family can’t contact you, they can follow your itinerary and know which hotel/airline to contact and where.

SUMMARY OF 2-WEEK TRAVEL ITINERARY

Writing a travel itinerary can be overwhelming and stressful. As long as you make time to do it, the process can be easy to follow and will give you a great visualization of what your trip would look like.

I hope that you found this 2-week travel itinerary helpful. If you have other tips that I forgot to add, leave me a comment below.

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The Perfect Yellowstone Itinerary for Your Next Trip

Whether you're with the kids, on a girlfriend's getaway, or flying solo, this travel guide hits all the high spots.

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In general, this schedule provides a well-rounded mix of outdoor and cultural pursuits, a lot of scenic drives and even a bit of pampering. You'll probably notice as much time is spent outside of Yellowstone's borders as within them. For most folks, this is a once-in-a-lifetime journey, so I advise seeing as much of the surrounding sights as possible. I promise you'll regret it forever if you miss Cody and Jackson Hole , not to mention the showstopping Grand Teton National Park .

A word on timing your trip. The world's first national park is open year-round, but come winter all but two of the lodging options close, along with most other facilities, entrances, and roads. And while it doesn't bring in the hordes that Great Smoky Mountains National Park does, Yellowstone can get crowded in the summertime, especially around popular sites with boardwalks, like Old Faithful and Mammoth Hot Springs.

If you have kids, consider booking your vacation as close to the shoulder season as possible, like late August, right before school starts, or the beginning of June, immediately after it ends. The weather can be brisk in early summer, with snow still piled high on the mountain peaks, but pulling on outerwear is worth it to have the park mostly to yourself, as I often did. Otherwise, I hear Yellowstone is also wonderful in September. And if you want to stay in the park's lodging, plan early! Reservations open 13 months in advance and fill up fast.

My Yellowstone Itinerary

• Day 1 : Depart Sheridan for Cody. Explore Buffalo Bill Center of the West. Overnight at Irma Hotel.
• Day 2: Raft with Wyoming River Trips. Attend Nite Rodeo. Overnight at Irma Hotel.
• Day 3: Depart Cody for Yellowstone National Park. Explore Yellowstone National Park. Overnight at Mammoth Hot Springs Hotel and Cabins.
• Day 4: Explore Yellowstone National Park. Overnight at Old Faithful Inn.
• Day 5: Depart Yellowstone National Park for Jackson Hole. Trail ride with Jackson Hole Pack Trips. Overnight at Spring Creek Ranch.
• Day 6: Paraglide with Jackson Hole Paragliding. Massage at Teton Mountain Lodge & Spa. Overnight at Spring Creek Lodge.
• Day 7: Depart Jackson Hole Airport.

Day 1: Depart Sheridan for Cody ➡ Explore Buffalo Bill Center of the Wild West ➡ Overnight at Irma Hotel

Driving Distance Sheridan to Cody: About 145 miles

There are several airports you can fly into that will get you close to Yellowstone, and which one you should choose depends on what entrance you'll be using to access the park. They include Bozeman Yellowstone International Airport , which is about a 90-minute drive from the North Entrance and two hours from the West Entrance ( Yellowstone Airport is located about 10 minutes from the West Entrance, but it's smaller and offers fewer flights); Yellowstone Regional Airport , which is near Cody and an hour from the East Entrance; and Jackson Hole Airport , which is located inside Grand Teton National Park and an hour from the South Entrance.

I actually didn't utilize any of those airports coming into Wyoming but instead started my Yellowstone adventure in Sheridan, a lovely and historic cow town where I stayed with friends for a few days. After picking up my rental car bright and early, I hit the road via Route 14. The highway climbs into the Bighorn Mountains, rambling through pine forests in lower elevations fog-laden and mysterious, past peaks drenched in snow and sunshine. The drive took me into Bighorn Canyon National Recreation Area , a must-see stop, with 1,000-foot-tall cliffs towering high above a meandering river.

Located less than two hours from Cody , Pryor Mountain Wild Horse Range is also definitely worth a detour if you're staying in the town. I was able to easily spot the mustangs, said to be of Colonial Spanish American heritage, from the road. Strong and stout, with gleaming coats and incurious gazes, these iconic symbols of the American West were so beautiful they brought tears to my eyes. Full-day tours to see the horses are available from the guide service PryorWild and depart from the Pryor Mountain Wild Mustang Center in Lovell.

Fair warning: it isn't easy to tear yourself away from the jaw-dropping natural splendor within and surrounding Yellowstone. You're going to want to build in time to linger over the landscape into your itinerary. By the time I made it to Cody, I was running a little late, so I headed straight to Buffalo Bill Center of the West . I’d been told to plan to spend hours touring it, but I was still amazed by its size.

Five museums in one, the Center houses the Cody Firearms Museum, the world’s finest collection of American guns; the Whitney Western Art Museum, a rousing exhibit of Western art; the kid-friendly Draper Natural History Museum, devoted to Yellowstone’s flora and fauna; the Plains Indians Museum, a beautifully-realized exploration of this country’s original peoples; and the Buffalo Bill Museum, which traces the life of the American legend. I was probably most intrigued by the Whitney and its magnificent portraits of the animals I was hoping to encounter in Yellowstone.

By the time I checked into Cody's celebrated Irma Hotel I was tuckered out, although I still made time to head to the property's restaurant for the house specialty: juicy and tender slow-roasted prime rib. Built in 1902 by Wild West showman Buffalo Bill Cody and named for his daughter, the Irma today retains its charm and character. That's particularly true of the dining room, which still sports the famed cherrywood bar given to Cody by Queen Victoria. After my meal, logy from the long day, I was happy to retire early to my room, which was simple but comfy.

Day 2: Raft with Wyoming River Trips ➡ Attend Nite Rodeo ➡ Overnight at Irma Hotel

Because I'd been up so early on my big travel day, I slept in a bit the morning of Day 2. After a stroll through the Downtown Historic District, I took off for Wyoming River Trips . Family-owned since its inception in 1978, the company serves up a range of rafting and kayaking options. I opted for the three-hour Full Canyon Rafting Adventure, which was the perfect way to ease into my trip. The sun, shining down from boldly blue skies, was warm, even if the water was chilly. Not that there was too much splashing happening. The 12-mile section of Shoshone River we paddled was low-key, with Class I and II rapids, the mildest of the standardized whitewater classification system.

There was plenty of time to take in the magnificent Red Rock Canyon surrounding us—a sight I'd expect to see in southern Utah more than eastern Wyoming—and to chat with our affable guide, who was happy to answer my questions about the area’s wildlife. (Among other facts, I learned definitively that Yellowstone is filled with bison, not buffalo, and the latter do not feature humps.) This trip would absolutely be appropriate for families, as long as the littles weigh at least 50 pounds.

Speaking of family fun, the Cody Nite Rodeo , which kicks off every evening from June through August at 8 p.m., is ideal entertainment for all ages. The night I went it was packed with cheering people from age two to what looked like 92. Children can get their faces painted by rodeo clowns, learn to rope and even participate in the hilarious Calf Scramble, which involves chasing a couple of baby cows around the arena and trying to pull the ribbons off of their tails.

Founded in 1938 by a former performer in Buffalo Bill Cody's Wild West Show, the Cody Nite Rodeo is said to be the world's longest-running nightly summer rodeo. It's a much-loved, authentic and action-packed outdoor event frequented by locals and vacationers alike, chock full of true blue Wild West cowboy mystique. For two hours I sat munching on popcorn as I watched bull riding and steer wrestling, team roping and women’s barrel racing. I groaned at the clown’s corny jokes, gasped at the spills the bareback riders took and felt truly grateful that I had a chance to attend this most wonderfully American of competitions.

Day 3: Depart Cody for Yellowstone National Park ➡ Explore Yellowstone National Park ➡ Overnight at Mammoth Hot Springs Hotel and Cabins

Driving Distance Cody to Yellowstone Northeast Entrance: About 80 miles

Following another sublime night's sleep at the Irma, I was up before daybreak to head to Yellowstone . I'd decided to use the park's Northeast Entrance at Cooke City, Montana, rather than the East Entrance, which is closer to Cody by about 25 miles. I'd been told by locals that the Northeast gate experiences even less traffic than the East gate, and provides the best chance to see some of the park's celebrated animal population. If, that is, I got there bright and early. So bleary-eyed, I headed off in my rental down the Chief Joseph Scenic Byway, hoping that waking before dawn's early light was going to pay off.

It did. The sun hadn't been up for too long as I handed my $35 vehicle fee to the ranger at the gate. Upon entering the park I was rewarded almost immediately with a sight that made me gasp aloud: a mother moose tending her baby. They weren't far from the road, but I might have missed them if not for a photographer standing beside his truck. He told me he'd seen this same female yesterday, without the calf—the newborn was just a day old. I watched them for what felt like hours before I resumed my journey, keeping my eyes peeled as I entered the Lamar Valley. Dubbed the American Serengeti for its copious amounts of wildlife, it's home to grizzly bears and wolf packs.

I didn't spot either species, but as I spent that first day in the park slowly motoring around the Upper Loop road, I saw an unbelievable array of animals. From the bison lumbering past my car and elk trotting alongside the road, to the coyotes frolicking in a pasture and the black bear munching vegetation, it was a veritable parade of critters. I suppose Yellowstone's 2.2 million acres are as well-known for their geothermal activity as their wildlife, but what I most cherished about my time there was the opportunity to see the West's most majestic beasts in their native environment. Unlike so much in life, Yellowstone lives up to the hype.

That's not to say Yellowstone's landscape didn't appeal to me. The Upper Loop, a 142-mile track that makes up the northern half of Yellowstone's historic Grand Loop Road, includes access to Tower Fall. The waterfall dramatically plunges 132 feet and is surrounded by pinnacles formed by ancient lava flow. It was breathtaking, though I found the Yellowstone River's Grand Canyon even more impressive. Measuring 20 miles long and more than 1,000 feet deep, it's home to two waterfalls. There are loads of trails that wind along and down into the canyon, but I stopped at Artist Point, which provides a picture-perfect view of the 308-foot Lower Falls.

I would have liked to explore the area more, but I needed to check in to Mammoth Hot Springs Hotel and Cabins . Renovated a few years ago to the tune of $30 million, the hotel, which mostly dates to 1936, is surprisingly sleek and modern. After dropping my luggage off in my room, I headed for a drink at the Map Room Bar, where I was greeted by the sight of the watering hole's namesake stretching across the wall. According to the bartender, the massive map of the U.S. was crafted in 1936 from more than 2,500 inlaid pieces of 15 different kinds of wood. But my cocktail sunk me: I could barely keep my eyes open over my plate of mushroom pasta in the dining room. I was back up to my room and in bed by 9.

Day 4: Explore Yellowstone National Park ➡ Overnight at Old Faithful Inn

My early night paid off in an early morning, and before heading south toward Old Faithful, I took a long stroll through Mammoth Hot Springs , an otherworldly network of hydrothermal features and naturally occurring terraced travertine deposits. The boardwalk made for an easy walk, and I enjoyed the slightly foreboding vibe of the site, which was dotted here and then by dead trees, blackened and skeletal, and ethereal mists rising from the earth. There weren't many people there, probably because it was so early in the day, which made the whole experience a little more eerie. Aside from the Lamar Valley, I think this was my favorite part of the park because it was totally unlike any place else I'd ever experienced.

I spent the rest of the day driving south toward Old Faithful , stopping at sites that interested me. That included a lot of geysers—after all, Yellowstone protects about half the world’s active geysers—like the ones in the Norris Geyser Basin. Tucked away where the western Upper and Lower Loop meet, it's said to be the oldest thermal zone in the park and, at more than 450 degrees Fahrenheit, the hottest one, too. I found the Norris Museum, which was built in 1930 and acts as a sort of gateway to the basin, worth a peek for its exhibits explaining the ins and outs of geothermal activity.

Most beautiful of all was Grand Prismatic Spring, which lies within the Midway Geyser Basin , further south on the Lower Loop. Eye-popping orange on the perimeter, it morphs into yellow, green, and turquoise before opting for a deep, rich blue in the center. Along with its colors, what struck me immediately was the sheer size of it: it's 370 feet across. A boardwalk gets you close (but not too close). There are other pools and a geyser at the basin, but for me, they couldn't compare to Grand Prismatic Spring. It was the undisputed star of the show.

By the time I reached Old Faithful, I was ready to call it a day. Luckily, the geyser only kept me waiting for about 10 minutes. According to a ranger I talked to, it blows its stack roughly every hour and a half for as long as five minutes, reaching an average of 130 feet in height. The eruption I saw didn't seem as high or as long, but it was fun to see. Afterward, I dropped by the Old Faithful Visitor Education Center , which was loaded with info about the geyser, as well as the Yellowstone supervolcano. It's an extremely kid-friendly facility, with a dedicated room for "Young Scientists" featuring hands-on displays.

Next, it was on to the Old Faithful Inn , built in 1903-1904 of locally sourced pine and stone. One of the largest log buildings in the world, it's a National Historic Landmark and the most popular lodging in Yellowstone. The lobby is immense, rising more than 70 feet high, and after I checked in I came back to sit and people-watch in front of the monolithic stone fireplace. The inn has an onsite deli, so I grabbed a quickie sandwich to save some cash and then headed back to my room.

I was staying in the Old House, the original part of the hotel, so in addition to no air conditioning, wifi, or television (all fine by me), there was no private bathroom. Although I didn't love getting up in the middle of the night to walk down the hall to the communal facilities, the room, with its rustic log walls, was so charming it was worth the inconvenience. (Some rooms in the Old House do feature bathrooms, which might be a better choice for families with small children.)

Day 5: Depart Yellowstone National Park for Jackson ➡ Trail ride with Jackson Hole Pack Trips ➡ Overnight at Spring Creek Ranch

Driving Distance Old Faithful Inn to Jackson: About 95 miles

It was another early morning as I hit the road to Jackson along the John D. Rockefeller Jr. Parkway. I was sorry to leave Yellowstone, but the drive south cut through Grand Teton National Park , and the scenery, to my astonishment, was even more dazzling than what I'd seen the past several days. Spreading out before me rose the young range of the Rockies that are among the most photographed mountains on the planet. The jagged, snow-drenched peaks were so magnificent that I pulled the car over and just sat for a spell, dumbfounded. I was making good time, however, so I had time for a quick wander around Jackson.

I headed for the Town Square, where a chatty resident answered a question for me: Jackson is the chichi town I was currently exploring. Jackson Hole , the name I'd heard bandied about most, is the 50-mile-long valley in which it perches so prettily. After a gander at the park's beloved entryway arches, made of hundreds of elk antlers gathered by Boy Scouts from the nearby National Elk Refuge, I headed to the Million Dollar Cowboy Bar across the street. The establishment is famous for its live music—everyone from Willie Nelson to Waylon Jennings has played there—but I contented myself with a peek at the saddle bar stools and a pricey (but decent) burger.

I needed to fortify myself, because up next was a trail ride with Jackson Hole Pack Trips and Trail Rides, which I understand is now closed. (I'd recommend Willow Creek Trail Rides , which provides rides through the same area and welcomes kids 8 and older, instead). After meeting my guide, Bob, at the Willow Creek Trailhead, we begin our journey into the Bridger-Teton National Forest . It had begun to rain, but the landscape was so magnificent I didn't care a bit. Through meadows dotted with silvery sagebrush we climbed, into aspen groves and piney woods, the Tetons standing silent guard.

Eventually, seeing my joy at riding past slopes dotted by elk, under skies graced by red-tailed hawks, Bob asked me if I’d like to cross Willow Creek, swollen with rain. I agreed and we forded it once, then, thrillingly, again. The current was strong, the water high, but my horse’s steps were sure and I never felt unsafe. Finally, after hours, our ride came to an end. Exhausted, wet and sore, I'd just spent one of the best afternoons of my life. I thanked Bob and took off for Spring Creek Ranch , where I was spending the last two nights of my trip.

Tucked away on a wildlife sanctuary above Jackson, the property features posh inn rooms, townhouses and mountain villas. I'd splurged and chosen the latter, which, with multiple bedrooms, would be ideal for a family. The view from the upper deck of my villa alone made the price worth it, with the verdant valley spread out below me, the Grand Tetons soaring beyond. Cool as the night was, I slept with my windows open to experience the fresh, fragrant mountain air as it blew down from the higher elevations on its way into Jackson Hole.

Day 6: Paraglide with Jackson Hole Paragliding ➡ Massage at Teton Mountain Lodge & Spa ➡ Overnight at Spring Creek Ranch

I awoke in pretty much the most beautiful place I've ever been, in the most luxurious bed I'd ever experienced, but my mood was still tinged with sadness. It was the last of my amazing trip—though one final adventure awaited. That morning I was going to fly with Jackson Hole Paragliding . It was something I’d never done before: strap myself to a professional paragliding pilot and jump off a perfectly good mountain. And that first step was going to be a doozy: 3000 vertical feet more or less straight down.

I met up with Scott, my pilot, and we took his truck up the switchback trail behind Jackson Hole Mountain Resort. After placing a helmet on my head, he tucked me into my harness as the parachute was unfurled behind us. Scott explained that when the time came, I needed to stride firmly toward the edge of the drop. The chute, he said, would fill with wind, pulling us into the sky. When he noticed me shaking, he suggested I take some deep breaths. I did, and it helped calm my anxiety. A little.

And then almost before I knew it we had lifted off and I was in the air, thousands of feet above the earth. I screamed with more joy than fear as Scott guided us over the valley. It was surprisingly peaceful—at least until he began turning us in tight spirals. It was like riding the fastest, highest merry-go-round in the world, and just when I thought I wouldn't be able to stand it anymore, he pulled us out of it and we gently landed. Scott asked me what I thought and, not exaggerating a bit, I hollered, “I want to do it again!”

But I couldn't, because it was time for my massage at Teton Mountain Lodge & Spa . If there is a more perfect combination than following up paragliding with a pampering massage, I don’t know what it is. I'd booked an hour-long Noble Massage, which combined elements of Swedish and deep tissue techniques. Under my therapist’s capable hands, the adrenaline faded, slowly replaced with deep calm. It was the ultimate in pleasure—moving from exquisite tension to total tranquility—and the best way I think I could have ended my Yellowstone adventure.

Day 7: Depart Jackson Hole Airport

Driving Distance Spring Creek Ranch to Jackson Hole Airport: About 12 miles

It's a straight shot north to Jackson Hole Airport from Spring Creek Ranch, a trip that only takes about 20 minutes. The airport itself, the only one located within a national park, provides non-stop service to and from destinations like Dallas, Denver, Los Angeles, and Newark, depending on the season. It is as upmarket as the rest of Jackson Hole, with plenty of exposed wood and stone, plus fireplaces and leather chairs in the waiting areas. I especially got a kick out of the big sign reminding passengers to get rid of their bear spray before entering security (there are two recycling stations specifically for cans of the stuff, too).

As my plane pulled away from the gate, I thought about my trip, which even then I knew had changed me. Part of it was simply successfully navigating the challenges, and joys, of a week-long road trip through the Wild West alone. Although the expedition went surprisingly smoothly, I had no one to depend on but myself if I ended up lost, ran out of gas, or got a flat tire. I felt a little stronger, more capable, even bolder—especially after facing my fear of heights by paragliding. I surprised even myself for signing up for it, but I think the untamed spirit of the Wild West tends to encourage a bit of boundary-pushing.

I don't know that I would change much about this itinerary. I do wish I could have spent another day in Yellowstone, but I just couldn't swing any more time away. That said, I regret not hiking there. I walked the boardwalks but I never got on a trail or out in the backcountry. That was mostly due to time constraints, although I also didn't feel comfortable hiking solo. My sense of direction isn't the strongest and there's a reason why Jackson Hole Airport has that bear spray sign. They're a valid enough concern anyone heading into the parks should carry a can. If I ever get back to Yellowstone, I think I might arrange for a guided hike. In the meantime, I'll just dream of my return.

Jill Gleeson is a travel journalist and memoirist based in the Appalachian Mountains of western Pennsylvania who has written for websites and publications including Good Housekeeping, Woman’s Day, Country Living, Washingtonian, Gothamist, Canadian Traveller, and EDGE Media Network. Jill is the travel editor for Enchanted Living. Learn more about her journey at gleesonreboots.com.

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