australian travel document renewal form

Non-citizen travel documents

Can i get a passport if i’m not a citizen.

• Who gets a Convention Travel Document (CTD)?
• Who gets a Certificate of Identity (COI)?

Can I get a CTD or COI overseas?

Can i get a ctd or coi if i’m unlawful, how do i choose between a ctd and a coi, how long are ctds and cois valid for, how do i apply for a ctd or coi, how do i get interpreting assistance, what documents do i need.

Australian passports are only for Australian citizens. However, we issue other travel documents to certain non-citizens:

• stateless people
• non-citizens who for other reasons can’t get travel documents from their country of nationality.

The types of travel documents we issue to non-citizens are:

• Convention Travel Documents (CTDs)
• Certificates of Identity (COIs).

These travel documents don't confer Australian citizenship or Australian consular protection. They're not evidence of any right to re‑enter or remain in Australia. They exist simply to facilitate overseas travel for people who would otherwise have no travel document.

You’ll need to meet the visa and travel document requirements of the countries to which you intend to travel. COIs are accepted in fewer overseas countries than CTDs.

Who gets a Convention Travel Document?

You may be eligible for a Convention Travel Document, also known as a Titre de Voyage, if:

• you’re in Australia, and
• you’re not an Australian citizen, and
• the Department of Home Affairs has recognised you as a refugee under the 1951 Refugee Convention.

Who gets a Certificate of Identity?

You may be eligible for a Certificate of Identity if you’re:

• not an Australian citizen, and
• about to leave Australia, and either
• stateless, or
• unable to obtain a valid travel document from your country of nationality.

Outside Australia, it’s difficult to replace a Convention Travel Document or Certificate of Identity if it's lost, stolen, expired or damaged.

You can’t apply for these documents if you’re outside Australia and you’ve never held either of them before.

You don’t have to.

When we receive your application, we’ll assess your situation and work out which document you’re eligible to receive.

Convention Travel Documents are usually valid for one or two years.

Certificates of Identity are usually valid for two years. If you return to your home country and are eligible for a travel document from that country, your Certificate of Identity becomes invalid immediately.

The only way to get an application form is to call us on 131 232. Select option zero (0) to be connected with an operator.

When you’ve filled in the form and have all the documents we require, you’ll need to call us again on 131 232 to make an appointment to lodge your application at a capital city passport office . You have to go to a passport office, not Australia Post.

If you’re overseas, contact your nearest Australian diplomatic or consular office to discuss whether you’re eligible to replace an existing CTD or COI.

When you lodge the application, we’ll ask you to sign a letter to confirm:

• that you understand the terms of issue of the document
• tell the Department of Home Affairs about your new travel document, and
• confirm with every country you intend visiting that you meet their entry requirements.

You’ll need to tell the Department of Home Affairs about your new document so that:

• it can update your visa with your new travel document
• it can inform you about the travel conditions of your visa and whether you’ll be able to re-enter Australia
• it can approve your travel, if your visa conditions require you to seek permission .

If you breach your visa conditions, your visa could be cancelled.

If you need interpreting assistance to speak to us about your application, call the Translating and Interpreting Service (TIS) on 131 450. TIS will arrange an interpreter in the language you speak and transfer your call to us at no cost to you.

When you apply for a Convention Travel Document (CTD) or Certificate of Identity (COI), you’ll need to bring us:

• identity documents, and
• any previous CTD or COI we’ve issued to you, and
• a record of your current visa status.

The record of your visa status can include:

• a Document for Travel to Australia (DFTTA) issued at the time you first travelled to Australia
• a Visa Entitlement Verification Online (VEVO) printout
• a Department of Home Affairs visa grant letter.

If you’re not a refugee, you’ll need to show us that you have overseas travel plans, for instance a draft itinerary or a travel booking quote. However, you should wait until you have your COI or CTD before you make firm travel arrangements or commit any funds for travel.

Unless you’re a refugee living lawfully in Australia, or you’re stateless, you need to show to us that you can’t get a travel document from the country of your nationality.

If you claim to be stateless in accordance with the UN Convention Relating to the Status of Stateless Persons, we’ll confirm your claim with the Department of Home Affairs. An Australian immigration document that shows ‘stateless’ as your nationality is not enough to prove that you’re stateless. If you’re applying for a CTD or COI for a child, you’ll also need to meet our requirements for parental consent . There are special instructions if the child is a ward of the Immigration Minister .

More information from the Department of Home Affairs:

• Request permission to travel

Documents/Forms required

Review requirements for your application type.

• Adult renewal application using the one page form  -  Australian Passport Renewal Application (PC7)
• Adult application using the five page form  -  Application for an Australian Passport Overseas (PC8)
• Child application for all applicants 17 years and under  ( Application for an Australian Passport Overseas - PC8)

NOT SURE WHICH FORM TO USE?

When you  fill out your application form online at the global website , you will automatically be directed to the correct form.  If you are unsure whether you qualify for a renewal form, please check the criteria below.

Note:  We cannot accept forms intended for lodgement in Australia. If you obtained a hard copy form in Australia or selected the online option to indicate you are lodging in Australia, this form cannot be accepted overseas.  Please complete a new application form online and print it out for your interview. 

AUSTRALIAN PASSPORT RENEWAL APPLICATION (PC7) FOR ADULT RENEWALS

Notice:  PC7 renewal application forms are currently displaying an expiration date of 3 years after your passport expiration, due to a technical issue.  You may still apply using these forms if you meet all other criteria for a PC7 renewal application below. 

Adults  who are renewing their Australian passport can use this form to renew their passport (including damaged passports) if all of the following are true:

• you are an adult (18 years or older), AND
• your most recent passport was issued when you were 16 years or older, AND
• you are  not  changing any of your personal details on the passport, AND
• your most recent passport is/was valid for over 2 years at the time of issue, AND
• your most recent passport has  not  been reported lost/stolen AND
• your most recent passport was issued on or after 01/01/2006, AND
• you are successfully able to answer the security questions on the website.

Note:  Adults using the one-page  PC7 Australian Passport Renewal Application  form can apply by mail.  Please refer to the  PC7 mail instructions  for how to prepare your application kit. 

APPLICATION FOR AN AUSTRALIAN PASSPORT OVERSEAS (PC8) FOR BOTH ADULT AND CHILDREN

If you do not qualify for renewal form, you must use the Application for an Australian Passport Overseas (PC8). This includes the following applicants:

• you are applying for a first ever Australian passport
• you are applying for a child passport (under 18 years of age)
• you are applying for a first adult passport and your child passport was issued to you at 15 years or younger
• you are replacing a lost or stolen passport
• you are changing your name or personal details on the passport
• you are applying for your first passport after resumption of citizenship
• you are applying to replace a limited validity passport, emergency passport, or other temporary travel document
• your passport was issued before 01/01/2006
• you cannot answer the security questions for the renewal form.

Most child renewal applications for children aged 15 years and younger can be lodged by mailed.  Please see the CHILD RENEWAL MAIL INSTRUCTIONS to see if you are eligible. All other PC8 applications must be lodged in person.  

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New Passport Application Forms

Media release.

From today, the Australian Passport Office will only accept the new passport applications forms which were introduced on 1 July 2008 to strengthen the identity management process that underpins the Australian passport issuing system.

The new forms better ensure the names included in replacement passports match those recorded on state and territory births, deaths and marriages registers or the Australian citizenship register.

The one-page pre-printed renewal form can be used in the majority of cases by Australians seeking to renew their current passport, or passport that has expired for not more than 12 months. The passport being replaced is required as supporting documentation when lodging a renewal form.

A full application form will need to be used by Australians that have never held a passport or by those who do not qualify for the renewal process. An Australian birth certificate or Australian citizenship certificate, along with other documentation listed on the form, will need to be presented to establish identity and citizenship.

All types of Passport application forms are available from www.passports.gov.au or by calling 131 232. Full child or adult passport application forms are also available from most Australia Post outlets.

Media Enquiries: DFAT Media Liaison - 02 6261 1555

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Passport services.

Are you planning to travel overseas this year? Renew or apply for your passport early as passport demand remains high.   You’ll need to allow at least six weeks to get your passport. Where possible, don't book flights without a valid passport. If you can't wait at least six weeks for your passport, you can use the priority processing service. If you've already booked your trip and need a passport, please call 131 232 to let the Australian Passport Office know your travel dates. For more information on how passport applications are prioritised, visit the Australian Passports Office website  or contact the office via their online enquiries form . 

You need a valid passport to travel overseas. If you're an Australian citizen, or a  dual citizen  wanting to travel as an Australian, you need a valid Australian passport. Every person travelling must have their own passport, including  children .

Your Australian passport is an important proof of your identity and citizenship.

Explore this page to learn the basics of:

How to get a passport

Passport validity.

• Protecting your passport

Passport damage

Emergency passports.

• ePassports and SmartGates

Dual citizenship and passports

Passport assistance overseas.

Be prepared. Check what to do before you go, and what you must do if something happens to your passport overseas.

The  Australian Passport Office , part of the Department of Foreign Affairs and Trade, issues Australian passports. You can complete your application online and lodge it at a participating Australia Post outlet, or at an Australian embassy or consulate overseas .

To get an Australian passport, you need to prove your identity and Australian citizenship. The steps in the application process are:

• gather original documents
• ask someone to be your referee or guarantor
• complete your application
• print your application
• get passport photos
• lodge your application and pay the fee

Start the process well before you travel. It can take time to gather what you need and apply. You'll have to pay an additional fee if you want to fast track your application.

For detailed information about how to get a new passport, or renew your passport, see the  Australian Passport Office website.

Some countries won’t let you enter unless your passport is valid for six months after you plan to leave that country. Some airlines also impose this rule on their own initiative. It can apply even if you’re just transiting or stopping over. Some foreign governments and airlines apply the rule inconsistently. You can receive conflicting advice from different sources. Getting it wrong can mean being stranded.

Check your passport’s expiry date before you travel. If you’re not sure it’ll be valid for long enough, consider getting  a new passport .

Protecting your passport and identity

Your passport is a valuable document. It's your proof of identity and citizenship overseas. You are responsible for ensuring your passport isn’t damaged, and it should be stored securely.

Some people may trick you into handing over your passport. It's attractive to people who want to use your identity to commit crimes.

To protect your passport:

• always know where your passport is
• keep it in a safe place
• keep it dry

More tips and information for  protecting your passport .

If you've been the victim of identity theft, you can contact IDCARE for support.

Normal wear and tear to your passport shouldn't be a problem. More serious damage can stop you from travelling. It's important that:

• there are no tears or cuts in the passport pages, especially the photo page
• everything on the photo page is legible and clear
• there are no marks across your photo or in the Machine Readable Zone (MRZ) on the photo page
• no pages have been removed
• there is no alteration or tampering

If you’re not sure about the condition of your passport, call the Australian Passport Office on 131 232 or contact your nearest Australian embassy or consulate overseas .  We may need to see your passport to assess it.

If you’re overseas and have a genuine and urgent need to travel, you can apply for an   emergency passport at an  Australian embassy or consulate overseas .

Emergency passports are only valid for up to 12 months and don’t have a chip. Because of this, there are restrictions on using them in some countries. Check the visa requirements of any country you plan to enter or transit via our travel advice.

You can apply for a new passport at the same time as you apply for an emergency passport, and collect the new passport when you get home.

SmartGates, eGates and ePassports

All Australian passports, except for emergency passports , are ePassports. An ePassport contains an electronic chip that helps to confirm your identity.

International airports in Australia, and some overseas, allow Australians with ePassports to use automated passport control machines. Australia calls these machines SmartGates. Other countries might call them eGates. They use facial recognition technology and your ePassport to check your identity and authenticate your passport.

The Australian Border Force is responsible for SmartGate operations in Australia.

Learn more about  using ePassports with SmartGates  from the  Australian Border Force .

If you're a dual citizen, you may have two passports. This can affect your ability to access consular help in some countries.

Australians, including dual nationals, should depart and enter Australia on their Australian passport. If you have a passport from another country, you can use that for travel once you have left Australia if you wish.

Consider which passport you want to travel on. Read our advice for  dual nationals .

Read the  Consular Services Charter  for what the Australian Government can and can't do to help you overseas.

What we can do

We can help you if your passport is lost, stolen or damaged while you're overseas.

We can issue a new passport, emergency passport or provisional travel document to help you get back to Australia.

If you need help overseas, call your nearest Australian embassy or consulate , or call our 24-hour Consular Emergency Centre on +61 2 6261 3305.

If you're an Australian living overseas, we can process passport renewal applications. Contact your nearest  Australian embassy or consulate .

What we can't do

We can't give consular help to  dual nationals  who aren't travelling on an Australian passport in some countries. Consider which passport you travel on.

If you need an Australian passport, visit the  Australian Passport Office .

Final tips before you go

Prepare before you travel:

• check that your passport is valid for at least six months from the date you will depart your destination
• apply for a passport early, if you don't already have one
• research entry and exit requirements in your destination country
• apply for a visa, if required
• if you're a dual national, research local laws and decide which passport you will travel on
• Learn about  visas
• Read key entry and exit requirements for all your  destinations
• Get  travel insurance  before you go
• See our  before you go checklist
• What to do if your passport is lost, stolen or damaged overseas
• See our advice for  dual nationals
• Learn more about  travelling with children
• Consular Services Charter
• Find an  Australian embassy or consulate overseas
• Learn more about  using ePassports with SmartGates  from the  Australian Border Force
• See the  Australian Passport Office  (APO)'s 7-step guides on  adult  or  child  passport applications
• Read the APO's advice on how to  renew your passport  and see their  frequently asked questions

Related content

Many Australians hold two or more nationalities. If you're travelling to the country of your other nationality, find out how your citizenship can impact you.

Australian passports and visas

Australian passports are issued by the Australian Passport Office.

If you need to get a new passport, or renew your old one, you must submit your application through the Australian Passport Office.

All online services are available through the Australian Passport Office website and Australia Post provides a nationwide shopfront if you need to complete part of your application in person.

Apply for an adult passport

If you're an Australian citizen 18 years of age or over you should be eligible to apply for an Australian passport.

To get started, visit the Australian Passport Office for information on:

• the documentation required
• the application and lodgement process
• the fees charged
• how to begin your application.

Adult passports are valid for 10 years. If you're 75 or over, you can apply for a senior's passport, which is valid for 5 years and has a lower fee.

Note: Generally, you can only lodge your application at a passport office if you need to travel urgently for unforeseen compassionate or compelling reasons.  You have to make an appointment by calling 131 232 .

Apply for a child passport

All children, even babies, must travel on their own passport, and consent must be given by everyone with parental responsibility for the child.

A child is defined as a person under 18 years of age who has never married.

For children aged 15 and under, passports are valid for 5 years. Children aged 16 and 17 will be issued with 10-year passports.

Each time a child needs a new passport a full application must be completed and supported by original documents to prove the child’s identity and Australian citizenship. 

Urgent passport applications

If you need a passport urgently you can pay a fee for faster service. The Australian Passport Office will process priority applications in 2 business days from when it receives the application.

• documentation required
• the priority processing fees charged
• how to lodge an application urgently for compassionate reasons
• how to lodge an application through an Australia Post Passport RAPID location 
• how to lodge an urgent application if you're overseas.

Apply for a new passport when overseas

If you're overseas and want to apply for an Australian passport for yourself and/or your child, you can download the application form online. Proof of identity and Australian citizenship will be required.

Adult passports are valid for 10 years. If you're 75 or over you can apply for a senior's passport, which is valid for 5 years and has a lower fee.

A child is defined as a person under 18 years of age who has never married. For children aged 15 and under passports are valid for 5 years. Those aged 16 and 17 are issued with 10-year passports.

Check with the nearest Australian embassy or consulate for fees in the local currency.

Renew a passport

If you want to renew your Australian passport, you can download an online form from the Australian Passport Office  and then lodge your application at an Australia Post outlet.

You can begin the renewal process online if you’re 18 years of age or older and your most recent Australian passport:

• was issued when you were 16 or older
• was issued on or after 1 January 2006
• was valid for at least 2 years when issued
• has your current name, date of birth, place of birth and gender
• has not been reported lost, stolen or cancelled.

If you do not meet the criteria for renewal you’ll need to complete a new passport application .

Renew a passport when overseas

If you live or are travelling overseas and want to renew your Australian passport, you can download the form online from the Australian Passport Office , and then lodge it at an Australian diplomatic mission or consulate.

If you do not meet the criteria for renewal you’ll need to complete a new passport application

Report a lost or stolen passport

Your passport is a vital tool in proving your identity, and your identity is one of the most valuable things you have. If your passport is lost or stolen, it is an offence not to report it as soon as you know it's lost.

If you're in Australia, call the Australian Passport Office . If you're outside Australia, contact the nearest Australian embassy or consulate overseas .

For more information on lost and stolen passports, visit the Australian Passport Office.

Replace a passport lost in a natural disaster

If your passport has been lost, damaged or destroyed in a declared natural disaster, you may be eligible for a free replacement. You do not need to complete an application form.

To order your replacement passport:

• call the Australian Passport Information Service on  131 232
• confirm your identity
• verify that you were in a natural disaster area.

You can find information on how to replace other forms of lost identification, licences and personal documents in our guide.

Smartraveller travel and visa information

If you're travelling overseas from Australia and would like to ensure that you are fully prepared for your journey, you can find out all about visas, insurance, vaccinations and learn lots of valuable travel tips, online at the Smart Traveller website .

• I need urgent help – Department of Foreign Affairs and Trade
• Travel advice in other languages – Smartraveller

Check visa entitlements and conditions

The type of visa you're issued when visiting Australia depends on factors such as the purpose of your visit or how long you want to stay. If you'd like to check your visa details and conditions, you can do this online through Visa Entitlement Verification Online (VEVO).

Once you're in the VEVO system you can view all your visa information, such as:

• the type of visa
• how long you can stay in Australia
• whether your visa has any restrictions or limitations
• when the visa expires.

You can check your visa entitlements and conditions at the Department of Home Affairs website .

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Returning to Australia

Before you return as an australian citizen.

You need a valid passport or travel document to enter Australia.

If your Australian passport has expired

Find out how to get a passport when overseas on the Australian Passport Office website.

Before you return as a foreign national or a visitor to Australia

Before you return to or visit Australia, there are things you’ll need to keep in mind.

If your Australian visa is expiring or has expired

If you hold an Australian visa and intend to return to Australia, you need a valid visa. Check your visa’s expiry date and conditions before you go overseas. You will need a valid visa to re-enter Australia.

Find out more about getting a visa and what you can bring . The Department of Home Affairs has information about visas and how to check your visa details. These links will take you away from myGov.

Your visa is expiring or has expired

Check visa details and conditions, visa processing times, what health care costs to consider.

If you're visiting Australia from another country, consider if you need to pay for  health insurance. Find out about paying for health care  if you get sick or injured when visiting Australia .

Flying home

Learn about  flight safety and behaviour  before you board your flight.

If you’re returning by boat

You can find information about  entering and leaving by sea  on the Australian Border Force website.

Arriving at the airport

There are things you need to do before you can leave the airport.

Required documents

You need to present a valid passport or travel document and your completed Incoming Passenger Card.

Find out more about what  travel documents  you need to enter Australia on the Australian Border Force website.

Biosecurity screening

Australia has strict laws around bringing in items that are prohibited or pose a biosecurity risk. You must declare or dispose of any at risk items before going through biosecurity screening. There are harsh penalties if you give misleading information.

The Australian Border Force website has more information about  what you can bring into Australia .

If you're visiting Australia from another country, consider if you need to pay for  health insurance. Find out about paying for health care  if you get sick or injured when visiting Australia .

Learn about  flight safety and behaviour  before you board your flight.

You can find information about  entering and leaving by sea  on the Australian Border Force website.

Find out more about what  travel documents  you need to enter Australia on the Australian Border Force website.

The Australian Border Force website has more information about  what you can bring into Australia .

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• Integrated Cargo System (ICS)

Crossing the border Incoming Passenger Card

​​​incoming passenger card (ipc).

Passengers arriving in Australia are required under Australian law to identify themselves and provide certain information through the completion of a passenger card.

Australian law concerning completion of a passenger cards is set out in the Migration Act 1958 (the Migration Act) and the Migration Regulations 1994 (the Migration Regulations).

What is a passenger card?

A passenger card is a document providing passenger identification and an effective record of a person's entry to Australia.

An Incoming Passenger Card (IPC) is to be completed by passengers entering Australia.​​​​​ IPCs will be provided to travellers on board their flight or ship before arrival or by the Australian Border Force in the arrival terminal.​​

Passenger cards also serve as:

• a declaration in relation to health and character requirements for non-Australian citizens
• a visa application form for Special Category Visa applicants and for Norfolk Island Permanent Residents.

Who needs to complete a passenger card?

Most passengers are required to complete and present a passenger card when entering Australia. However, particular people are exempt from completing a passenger card (as prescribed in regulation 3.06 and schedule 9 of the Migration Regulations).

Australian citizens who refuse to complete an IPC may be penalised. Non-Australian citizens may be penalised and refused immigration clearance.

Completing a passenger card in English

An IPC must be completed in English. Passengers requiring assistance to complete a passenger card can download printable sample versions of the IPC, including translations (see Passenger Card Samples section below).

Completing an incoming passenger card

Passengers entering Australia are required to accurately provide the following information on both sides of the IPC:

• family/surname, given names and passport number
• flight number or name of ship
• intended address in Australia
• if they intend to live in Australia for the next 12 months
• declarations relating to customs and quarantine.

• the country in which they boarded the flight/vessel
• their date of birth and usual occupation
• nationality as shown on their passport
• contact details in Australia and emergency contact details.

Passengers are required to sign and date the IPC, and are also required to correctly answer additional questions concerning their migration status, health status and any prior criminal convictions. For non-Australian citizens, providing false information can affect their visa status.

Completing a passenger card on behalf of another traveller

An IPC can be completed on behalf of another traveller where a person is in charge of that traveller. This includes parents/guardians of minors and carers of travellers with special needs.

A non-Australian citizen is considered to have completed a passenger card where the card is completed on their behalf.

Further information

Information about the Departments access to passenger information of all persons taking or proposing to take international passenger air service flights into and out of Australia.

See: ​ Collection of passenger name records

Information about arrival and departure records in the Movements Reconstruction database and how to request access to the information.

See: Movement Records ​​​​​​​

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• Travel Tips

How To Renew An Australian Passport

Published: December 8, 2023

Modified: December 28, 2023

by Gabrila Hamlin

• Australia & South Pacific
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Introduction

Renewing an Australian passport is a necessary step for anyone looking to continue their travel adventures. Whether your current passport is expiring soon or you simply need to update your personal information, the process of renewing your passport can seem daunting at first. However, with the right information and guidance, the passport renewal process can be straightforward and efficient.

In this comprehensive guide, we will take you through a step-by-step process on how to renew your Australian passport. We will explain the required documents, provide guidance on completing the renewal application form, and offer tips on taking passport photos that meet the necessary criteria. Additionally, we will outline how to pay the renewal fee, where to lodge your application, and how to track the progress of your renewal. By the end of this guide, you will be well-equipped with the knowledge to successfully renew your Australian passport.

Renewing your passport is a crucial task that ensures you have a valid travel document for international trips. It is important to note that you should start the renewal process well in advance of your planned travel dates to avoid last-minute complications. The Australian government recommends initiating the renewal process approximately nine months before your passport expires.

Traveling with an expired passport can lead to significant delays and potential roadblocks during your journey. By renewing your passport early, you can ensure smooth travel and have peace of mind knowing that you have a valid and up-to-date travel document.

So, let’s dive into the step-by-step process of renewing your Australian passport and get you ready to embark on your next great adventure!

Step 1: Gather the required documents

Before starting the passport renewal process, it’s crucial to have all the necessary documents in order. This will make the process smoother and ensure that your application is not delayed or rejected. Here are the important documents you will need:

• Completed passport renewal application form: You can either download the application form from the official Australian Passport Office website or obtain it from one of their offices. Ensure that you fill out all the required sections accurately and provide your most up-to-date personal information.
• Proof of your Australian citizenship: This can be your current Australian passport or your full Australian birth certificate. If you were born outside of Australia, you will need to provide evidence of your Australian citizenship, such as an Australian citizenship certificate.
• Proof of identity: You will need to provide at least one document that verifies your identity. This can be your current driver’s license, Australian visa, Medicare card, or Australian government-issued photo identification.
• Two recent passport-sized photos: These must meet the specific requirements set out by the Australian Passport Office. The photos should be in color, with a white background, and clearly show your full face without any obstructions. It’s recommended to have these photos taken by a professional photographer to ensure they meet the necessary criteria.
• Documents supporting any name changes: If you have changed your name since your last passport was issued, you will need to provide supporting documents such as a marriage certificate, deed poll certificate, or change of name certificate.
• Passport renewal fee: Check the current fee on the official Australian Passport Office website and ensure you have the correct amount ready for payment. Methods of payment may vary, so it’s advisable to check the accepted payment options at your chosen lodging facility.

It’s important to note that the Australian Passport Office may request additional documents based on your circumstances. Make sure to check their website or contact the office directly if you have any specific questions or concerns regarding the required documents for your passport renewal.

Now that you have gathered all the necessary documents, it’s time to move on to the next step and complete the passport renewal application form.

Step 2: Complete the passport renewal application form

Once you have gathered all the required documents, the next step in renewing your Australian passport is to complete the passport renewal application form. This form is vital as it serves as an official record of your personal information and travel details. Follow these steps to ensure accurate completion:

• Download or obtain the application form: You can download the passport renewal application form from the official Australian Passport Office website or visit one of their offices to obtain a physical copy.
• Read the instructions: Before filling out the form, carefully read the instructions provided. This will help you understand the requirements and ensure you complete the form correctly.
• Fill in the required information: Provide accurate and up-to-date information. Double-check your entries to avoid any errors or discrepancies. The application form will ask for details such as your full name, date of birth, contact information, and travel plans.
• Ensure your signature: Sign the application form in the designated section. This serves as your official authorization for the passport renewal process.
• Provide additional information, if necessary: Depending on your circumstances, you may need to provide additional information. For example, if your previous passport was lost or stolen, you will need to explain the circumstances surrounding its loss.
• Review and photocopy: Before submitting your application, review all the information you have provided to ensure accuracy. It’s also a good idea to make photocopies of the completed application form and supporting documents for your records.

Remember to fill out the application form neatly and legibly using black ink. Any incorrect or incomplete information can lead to delays in the processing of your passport renewal application. If you have any doubts or questions while completing the form, refer to the official Australian Passport Office website or contact their customer support for guidance.

With the completion of the passport renewal application form, you are now one step closer to receiving your renewed Australian passport. The next step is to obtain suitable passport photos that meet the necessary specifications, which we will discuss in the following section.

Step 3: Take passport photos

Having proper passport photos is crucial for the successful renewal of your Australian passport. These photos must meet specific requirements set by the Australian Passport Office. Here’s what you need to know:

Criteria for passport photos:

• The photos must be recent, within the last six months, and accurately represent your current appearance.
• They should be in color, with a plain white or light-colored background.
• Your face should be clearly visible and centered in the frame, with a neutral expression and both eyes open.
• There should be no obstructions such as hats, sunglasses, or head coverings, unless for religious or medical reasons.
• A plain and professional attire is recommended, avoiding patterns or distracting accessories.

Professional photographer or DIY:

While you have the option to take your passport photos yourself, it’s highly recommended to go to a professional photographer. They are experienced in meeting the specific requirements and can ensure that your photos are of high quality and meet all the necessary criteria. This reduces the likelihood of your photos being rejected.

If you choose to take the photos yourself, make sure you have good lighting, a neutral background, and a camera or smartphone with a high resolution. Follow the guidelines regarding expressions, positioning, and image size to increase the chances of your photos being accepted.

Number of photos required:

You will generally need to provide two identical passport photos with your application. However, it’s recommended to have additional copies in case they are needed for future travel or for any unforeseen circumstances.

Photo dimensions and specifications:

The Australian Passport Office specifies the dimensions and specifications for passport photos. The standard size is 35mm x 45mm, with the photo taking up 70-80% of the total space. Make sure to check the detailed specifications on the official website to avoid any issues.

Remember, having clear and accurate passport photos is essential for the smooth processing of your passport renewal application. Ensure that your photos meet all the requirements before proceeding to the next step of paying the renewal fee.

Step 4: Pay the passport renewal fee

After completing the passport renewal application and obtaining suitable passport photos, the next step is to pay the passport renewal fee. The fee covers the cost of processing your application and producing your new Australian passport. Here’s what you need to know:

Fee amount:

The exact passport renewal fee can vary depending on factors such as the type of passport you need and whether you require expedited processing. It’s important to check the current fee on the official Australian Passport Office website before making your payment. Keep in mind that fees can change periodically, so ensure that you have the most up-to-date information.

Accepted payment methods:

The Australian Passport Office accepts various methods of payment, including credit or debit cards, cash, and electronic funds transfer. However, it’s important to note that not all payment methods may be available at every lodging facility. Before visiting your chosen facility, check their accepted payment options to ensure you have the correct form of payment available.

Paying online:

In some cases, you may be able to pay the passport renewal fee online. This option provides convenience and eliminates the need to physically visit a lodging facility. If online payment is available, follow the instructions on the official website to complete the transaction securely. Make sure to keep a record of your payment confirmation for future reference.

Receipt of payment:

When you pay the passport renewal fee, whether in person or online, you will receive a receipt or proof of payment. This document is important to keep as evidence of your payment and may be requested during the application process. Safely store the receipt with your other passport renewal documents for easy access if needed.

It’s essential to pay the passport renewal fee promptly to ensure that your application progresses smoothly. Delaying or neglecting this payment may result in a delayed processing time or even rejection of your application. Once you have successfully paid the fee, you are ready to lodge your application for passport renewal, which we will discuss in the next step.

Step 5: Lodge the passport renewal application

Now that you have completed the necessary paperwork, gathered the required documents, and paid the passport renewal fee, it’s time to lodge your passport renewal application. Follow these steps to ensure a smooth and successful submission:

• Select a lodging facility: The Australian Passport Office has various approved lodging facilities where you can submit your application. These include Australia Post outlets, some state and territory government offices, and some court registries. Check the official Australian Passport Office website to find the nearest lodging facility to you.
• Prepare your application package: Organize all your documents, including the completed application form, proof of citizenship and identity, passport photos, and payment receipt. It’s a good idea to keep these documents together in a secure and easily accessible folder or envelope.
• Visit the lodging facility: Take your application package to the chosen lodging facility during their operating hours. Ensure that you have all the necessary documents and that your application form is signed and completed accurately.
• Submit your application: Hand in your application package to the staff at the lodging facility. They will review your documents and provide you with a receipt or acknowledgement of lodgement. Keep this receipt safe as proof of submission.
• Pay attention to special instructions: Some lodging facilities may have specific instructions or additional requirements for lodging passport renewal applications. It’s essential to follow any instructions provided by the facility staff to ensure your application proceeds smoothly.

Once you have lodged your passport renewal application, it’s time to move on to the next step – tracking the progress of your renewal. This will allow you to stay informed about the status of your application and estimate when you can expect to receive your renewed passport. We will discuss this in detail in the following step.

Remember that the lodging facility staff are there to assist you throughout the process. If you have any questions or concerns about lodging your passport renewal application, do not hesitate to ask for guidance. Their expertise and assistance will help ensure that your application is processed efficiently.

Step 6: Track the progress of your passport renewal

After lodging your passport renewal application, it’s natural to be curious about the status of your application and when you can expect to receive your renewed passport. The Australian Passport Office provides a simple and convenient way to track the progress of your renewal. Here’s how:

• Wait for processing time: The processing time for passport renewal applications can vary depending on several factors, such as the time of year and the complexity of your case. Typically, it takes around three weeks for a standard passport renewal to be processed. However, if you have requested expedited processing, the turnaround time may be quicker.
• Check the Australian Passport Office website: Visit the official Australian Passport Office website and navigate to the passport application tracking section. Here, you will find a link or a specific page dedicated to tracking the progress of your application.
• Enter your details: Follow the instructions on the tracking page and enter the required information from your passport renewal receipt or acknowledgment of lodgement. This may include your application number, last name, and date of birth.
• View your application status: Once you have entered the necessary details, the tracking system will provide you with information on the current status of your passport renewal application. This may include whether your application is being processed, has been approved, or if there are any additional requirements or delays.
• Get in touch with the Australian Passport Office, if needed: If there are any concerns or questions regarding the status of your application, you can contact the Australian Passport Office directly. They will be able to provide you with more specific information and address any queries you may have.

Tracking the progress of your passport renewal gives you peace of mind and allows you to plan your travel arrangements accordingly. If there are unexpected delays or issues with your application, knowing the status can help you take appropriate action and seek necessary assistance.

Remember that the processing time can vary, especially during peak periods or unforeseen circumstances. It is recommended to allow ample time for the processing of your renewal application, especially if you have upcoming travel plans.

Now that you have tracked the progress of your passport renewal, it’s time for the final step – receiving your renewed passport!

Step 7: Receive your renewed passport

After patiently waiting for the processing of your passport renewal application, the moment you’ve been eagerly anticipating will arrive – receiving your renewed Australian passport. Here’s what you need to know about receiving your passport:

• Delivery method: The Australian Passport Office will typically deliver your renewed passport using the delivery method you selected during the application process. This can include regular mail, express post, or collection in person at select facilities.
• Estimated delivery time: The delivery time for your renewed passport will depend on the delivery method chosen, your location, and any potential delays. Generally, regular mail may take around 10 business days, while express post can expedite the process and deliver your passport within a few business days.
• Sign for receipt: When you receive your renewed passport, you may need to sign for the receipt to confirm its delivery. Make sure to be available at the designated delivery address or arrange for someone to collect it on your behalf.
• Check the details: Once you have your renewed passport in hand, verify that all the information is correct. Check the accuracy of your personal details and the validity dates of the passport. If you notice any errors or discrepancies, contact the Australian Passport Office immediately for clarification or possible rectification.
• Secure your passport: Your renewed passport is a valuable document, so it’s important to keep it safe and secure. Store it in a secure location, such as a locked drawer or a secure travel document holder, and always carry it with you when traveling.
• Consider travel insurance: Before embarking on any travel adventures, it’s wise to consider purchasing travel insurance. Travel insurance provides protection in case of unforeseen events, such as loss or theft of your passport, medical emergencies, or travel disruptions.

Receiving your renewed passport signifies the successful completion of the passport renewal process. It’s an exciting moment as it opens up a world of travel possibilities and adventures. Now you can embark on your next journey with a valid and up-to-date Australian passport in hand.

Congratulations! You have successfully renewed your Australian passport and are now ready to explore the world once again. Remember to always keep your passport safe and secure, and adhere to any immigration rules and regulations of the countries you visit.

Enjoy your travels and have a wonderful time exploring the wonders this planet has to offer with your newly renewed Australian passport!

Renewing an Australian passport is an essential process for every traveler. By following the step-by-step guide outlined in this article, you can successfully navigate the passport renewal process and ensure that you have a valid and up-to-date travel document. From gathering the required documents to completing the application form, and from taking suitable passport photos to tracking the progress of your renewal, each step is crucial in the overall process.

Throughout the passport renewal journey, it is important to stay organized, pay attention to detail, and allow ample time for processing. Following the guidelines and requirements set out by the Australian Passport Office will help to avoid any unnecessary delays or complications.

Remember, renewing your passport is not just an administrative task – it is a doorway to new experiences, adventures, and destinations. It provides you with the freedom to explore the world, meet new people, and make lifelong memories.

Always prioritize the safety and security of your passport, as it is a valuable document. Keep it in a secure place when not in use and be cautious while traveling. Additionally, consider purchasing travel insurance to provide additional protection and peace of mind during your journeys.

With your renewed Australian passport in hand, you are now ready to embark on new travel adventures, whether it’s exploring exotic destinations, immersing yourself in different cultures, or simply taking a well-deserved vacation.

Remember to check the expiry date of your passport regularly and initiate the renewal process well in advance to avoid any last-minute complications. By being proactive and staying up-to-date with the renewal process, you can ensure that your travel plans remain uninterrupted.

Now that you have the knowledge and understanding of how to renew your Australian passport, go ahead and start the process. Open the doors to new experiences and create memories that will last a lifetime. Bon voyage!

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Travel Document

Nepali national who doesn’t hold a valid passport and is in urgent need to go to Nepal may apply for one-way travel document.

Requirements for a Travel Document:

• Duly filled-in application form for TD ( Download form )
• Two identical most recent passport size photographs
• Original Passport if valid
• One copy of  Nepali citizenship certificate and  passport each
• Fees for Travel Document:  Australian dollar 60.00 (Payment can be made also by sending Money Order/Bank Draft in the name of ‘Embassy of Nepal, Canberra’).
• For new born baby , copy of Nepali citizenship and passport of parents and copy of birth certificate of baby are required instead of Nepali citizenship certificate.
• If applying by post, self-addressed (write your address in the recipient side of the envelope) postage-paid envelope (preferably signature on delivery post). The Embassy will not be responsible for lost/undelivered posts.
• Postal Address:-  PO Box -1070. Mawson, ACT 2607

(EFTPOS facility is available for debit cards (No credit cards) where 1.10% is applied as surcharge per transaction. Cash is also accepted. )

The fees paid for the service must be used within three months. Repayment will apply if service has not been rendered by any reason within three months.

Processing Time:

Same day if applicant is physically present. If documents are sent by post, around 3-4 working days once the Embassy receives the documents.

Document Submission Time: 9:30 am-12:30pm, Collection Time: 3:30pm-5pm.

This is not for e-passport booking.

Please click on https://au.nepalembassy.gov.np/passport/    for e-passport booking

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Please make sure to book the appointment under the correct service category. Embassy will not be able to provide the service if the appointment is booked under different category regardless of any circumstances. Further, be advised that the service duration is indicative only. Thank you !

Remember to reschedule / cancel   the appointment if unable to attend / no longer required .