travel plan words

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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Travel Itinerary Template Word

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Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 04/04/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

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The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
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• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
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• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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2 responses.

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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How to Write a Travel Itinerary (Template and Tips)

Being able to write a good itinerary is a powerful tool in the travel industry. A travel itinerary isn’t just a list of things to do. It’s a stop-by-stop break down of how a traveler should spend their time.

Whether you’re a travel agent, blogger, content writer, or anything in between, itineraries are fundamental.

Creating effective itineraries is also a valuable skill if you’re a traveler. If you can craft a compelling trip plan, you’re in for a holiday that will show you and your loved ones an amazing time.

Why take our advice? We’re highly experienced in the itinerary game. 🙂 The Travel Tractions content team has crafted over 500,000 words worth of travel itineraries in the last 3 months alone.

We know our stuff, and we’re here to share it with you. The following is a detailed guide on how to make a travel itinerary.

Travel Itinerary Template

An itinerary will pretty much always be broken down into days (unless it’s a 24-hour itinerary). Each day is further broken down into individual stops , which are typically the recommended points of interest and attractions.

The days and stops are the meat of the itinerary, but most itineraries will be supplemented with additional information to further help the reader.

Have a look at how we added a practical packing list in this 3 day London itinerary .

We recommend structuring your vacation itinerary in a similar way to the following:

Introduction

Every good blog post needs an introduction. For your itinerary, this will be a brief overview of the destination and why it’s an attractive place to visit. Sell the itinerary here. Give the reader a good reason to stay engaged and continue reading.

Brief Overview

Offer a bullet-pointed breakdown of the itinerary, outlining the stops. This allows the reader to understand if it’s right for them before reading in full.

Day 1, etc.

This is where you lay out the stops for each day. Give some insightful and interesting information about each stop.

The aim here is to get them excited about what you’re suggesting / offering. Don’t overwhelm them with information, just whet their appetite.

Make each stop a heading, and include useful information such as opening hours, cost, and which kind of traveler is best catered for here. You can add must-visit food stops as well, or simply leave that choice up to the reader.

Check out how we helped our readers organize a 7-day trip to Bali .

Looking to generate more income with your content? Click here to view our Content Marketing Strategy packages

Other Useful Information

In this section, offer some extra information that will help the user get the most out of their experience. Some things you can add include:

• Tell the reader a bit about how to get around, transport options, and things to be prepared for.
• Discuss the best places to stay and suggest a few options for accommodation that you know are great.
• Make some restaurant recommendations and mention any other foodie stops that haven’t made it into your itinerary stops.
• Include a packing list if you feel it’s an important aspect (or write a separate packing list post and take advantage of some internal linking).

This section exists to help close the itinerary in a satisfying way. Offer a brief summary and some final thoughts. Reaffirm the reasons why the destination is attractive, and why your itinerary is the best on offer.

Important Considerations for Writing an Itinerary

So, now you’ve got the outline for a successful itinerary. But you’ll need to fill this skeleton with high-quality content in order to produce something valuable. Taking into account the following considerations and tips will help you do so.

Decide the Length of the Itinerary

Before writing anything, you’ll need to decide the length of your itinerary. Are you offering an itinerary for three days? five days? one week?

The best option will largely depend on the size of the destination and how much it offers in terms of things to do. For example, most travelers will probably spend at least a week in Bali but perhaps just two or three days in Amsterdam.

This can generally be determined with some logical thinking or past experience. But a bit of keyword research can really help uncover what your audience is truly looking for.

If you already have an idea of what you’d like the reader to see and do, you can base the length of the trip on the time it’ll take them to see it all.

Decide on the Stops & Attractions

Once you’ve decided on a number of days, you’ll need to figure out how the reader should fill their time.

Ask yourself questions like:

• What are the most popular landmarks, attractions, and points of interest?
• What will offer the most memorable experience?
• Are there any unheard of spots that will enrich the experience and make it unique?

Deciding on the stops can be done through a combination of experience, prior knowledge, and research.

Looking for expertly-written, SEO content? Click here to view our affordable content writing packages

What’s Achievable?

How much can the reader realistically fit in the time allotted? We know it’s easy to get excited about all the amazing things that a travel destination has to offer. But it’s important to keep it realistic.

The last thing you want is to over-promise on what can be achieved during a trip, only to leave the reader rushing from one attraction to the next without time to appreciate each one. They could even end up abandoning the itinerary altogether.

Plan Out Logical Routes

It’s very important that you consider the geography of the destination when structuring an itinerary. You need to plan out logical routes between stops in order to minimize travel and maximize efficiency. If two or more attractions are close to one another geographically, it only makes sense to visit them at the same time.

Use your knowledge of the area in combination with Google Maps to plot out a route for each day’s itinerary.

Offer Insider Tips

Try to offer unique insights and ideas, insider tips, and some off-the-beaten-track gems.

The reader wants to know that they’re in reliable and experienced hands. Unique and valuable guidance will also help your itinerary stand out against those offering more generic advice.

You can provide these at any point throughout the itinerary. Wherever they fit best.

Be Specific and Unambiguous

Itineraries provide insightful guidance to those who want to be guided. To those who want their trip to be planned for them.

Therefore, it is your job to guide them fully . Don’t offer too much in the way of flexibility. Display conviction in your chosen stops. Show confidence that if they follow your itinerary to a T, they’ll have a great time.

Include Captivating Images

High-quality images transport the reader to the destination before they’ve left their seats. They’re one of the strongest mediums for generating excitement and anticipation for an upcoming trip. They also help break up long blocks of text.

Including images frequently is a great way to keep your reader’s attention and enhance their experience.

You can use images from your own trip, or curate some top-notch stock images .

Implement SEO

Data-focused, strategic SEO (Search Engine Optimisation) underpins all of our content. And if your itinerary is being written for the web, it should underpin yours too. Good SEO can help ensure that your itinerary is seen by as many people as possible. And if you’re in the travel business, getting your travel material seen should be a top priority.

Final Thoughts

If you were wondering how to write an itinerary, you landed in the right place. We hope this trip itinerary template helps you craft well-rounded, engaging, and realistic itineraries that leave readers delighted.

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How to Write a Travel Plan: Your Ultimate Guide

Table of Contents Show

Understanding the importance of a travel plan, step 1: determine your destination and duration, step 2: set a budget, step 3: research your destination, step 4: create a flexible itinerary, step 5: arrange transportation and accommodation, step 6: pack wisely, step 7: prepare for emergencies, step 8: stay flexible and open-minded, conclusion: how to write a travel plan.

Organizing a trip can be an exciting yet difficult job. Whether you’re getting up for a weekend trip or a globetrotting adventure, having a good travel plan in place can make all the difference. In this thorough guide, we’ll walk you through how to write a travel plan that ensures a smooth and memorable journey.

Before getting into the nitty-gritty details of making your trip plan, let’s first discuss why it’s important. A well-thought-out trip plan serves as a guide for your journey, helping you stay organized, handle your budget effectively, and make the most of your time at your location.

It allows you to predict possible difficulties and ensures that you don’t miss out on any must-see sites or events.

The first step in how to write a travel plan is picking where you want to go and how long you’ll be staying. Whether you’re thinking of a sunny beach break, a culture experience in a busy city, or an adventure in the great outdoors, defining your location and length sets the base for your entire schedule.

Once you’ve chosen your location and length, it’s time to set a budget for your trip. Consider things such as transportation, lodging, food, events, and keepsakes.

Be serious about your financial limits and select your spending based on what means most to you. Remember to factor in any extra fees or surprise costs that may arise during your trips.

Before you start planning out your schedule, take some time to study your location carefully. Learn about its history, traditions, and area sites. Familiarize yourself with the weather conditions, transportation choices, and any travel warnings or safety measures you should be aware of.

The more informed you are, the better prepared you’ll be to make smart choices and approach your goal with confidence.

With your location, cash, and study in mind, it’s time to draft your schedule. Outline a rough schedule of activities and sightseeing possibilities, keeping in mind factors such as opening hours, travel time between places, and any bookings or tickets you need to book in advance.

Be sure to leave room for flexibility and surprising finds, as some of the best trip adventures happen when you least expect them.

Once you have a rough schedule in place, it’s important to secure your transportation and lodging preparations. Whether you’re planning flights, trains, rental cars, or hotels, be sure to check prices, read reviews, and book early to secure the best deals. C

onsider factors such as location, services, and cancelation rules to ensure a relaxed and stress-free vacation experience.

Packing can be one of the most difficult parts of trip planning, but it doesn’t have to be. Start by making a list of necessary things based on your location, hobbies, and temperature. Pack light and flexible clothes that can be mixed and matched for different situations.

Don’t forget to include any important papers, medicines, and toiletries. And remember, it’s okay to pack less and buy things as needed during your trip.

No matter how well you plan, surprising events can still happen during your trips. Be proactive by planning for possible problems in advance. Make copies of important papers such as your passport, trip insurance policy, and schedule, and keep them in a safe place away from the originals.

Familiarize yourself with area emergency services and medical facilities, and consider getting trip insurance for extra peace of mind.

Finally, know that no trip plan is set in stone. Be prepared to change and adjust your schedule as needed based on unforeseen situations or random chances that appear along the way.

Embrace the unexpected and approach your trips with an open mind and a sense of excitement. After all, the best memories are often made when we step outside of our comfort zones and welcome the unknown.

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In conclusion, making a trip plan is a crucial step in ensuring a good and fun journey. By following these easy steps and staying prepared, informed, and open, you can build a trip plan that allows you to make the most of your adventures and create memories that last a lifetime. Happy trips!

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July 1, 2020

How I use Microsoft Word to plan my travel itinerary (my template & planning process)

I may not be able to travel right now due to Coronavirus, but when the borders re-open, I’ll be ready. I’ve been spending the past couple of months planning future trips I want to take. I previously shared how I organize my travel plans using Microsoft Excel ( see this post ). But there is another step in my process I haven’t shared because it was still a work in process.

After more than 5 years of testing and tweaking a document I made in Microsoft Word while planning 8 trips (ranging from long weekends, to 10 day road trips, 1 month or longer overseas trips to multiple countries), I’ve finally perfected this template to keep everything neat and organized 🙂

I’ve filmed a video walkthrough as I can say a lot more (and faster) in a video than a blog post but I do have details in this post as well.

• How I set up the document
• Why I used Microsoft Word
• Travel planning I don’t  do in Microsoft Word
• How I print and assemble the pages after I’ve finished the itinerary
• Why I plan in so much detail!

Travel Itinerary Planner for Microsoft Word

To enlarge the screen of the video, click the square icon in the bottom right hand corner of the video (it will say ‘full screen’ when you hover your mouse over the icon).

Subscribe to my YouTube channel for more planner videos!

I hope this gave you some ideas you can adept into your own travel planning system. lf you’d like a copy of my travel planning document, click here

WHY MICROSOFT WORD?

I also have   travel planning spreadsheets that can be used in Microsoft Excel or Google Sheets for planning an overview, budgeting the trip and comparing things like flights, but I needed a way to plan all the details for each day in an organized manner. I was dumping links to blog posts, YouTube videos and other helpful resources that I found in my spreadsheets making them cluttered. I also wanted a way to be able to print my itinerary onto paper in a convenient format that I could take with me.

Why paper? I don’t want to use my phone as I already rely on it for navigating with Google maps etc. and a phone battery doesn’t last forever. When I plan in detail I mean REALLY detailed.

I use this document for recording things like: – Separate the itinerary for each day by morning, afternoon and evening – Bus / train numbers, times and frequency – Directions – I go super detailed just in case my phone battery dies e.g. turn right at hotel, walk 3 blocks, turn left, the stationery shop is on the left – Opening hours for quick reference or if I need to change plans due to weather – Entry cost so I have the right currency on hand – Reminders e.g. confirm the tour 2 days from now (as some tour companies require you to reconfirm) – Paste screenshots of walking routes and maps that I’ve plotted shops, restaurants etc. that I want to go to – Tips & notes

I don’t want to turn my computer on of a morning before leaving the hotel, I want all the info I need for that day all on the 1 or 2 pages that I can take with me and then throw in the bin at the end of day instead of lugging around the entire itinerary everyday.

I’m not a spontaneous traveller, I like to thoroughly research everything before I get there so once I’m there I don’t waste ANY time and see ALL of the things I want to see. I never come back from a trip and think, ‘I wish I’d gone there’ or ‘I wish I’d known about that’ or ‘shame that museum was closed that day’. Having an itinerary thoroughly planned out takes all the stress away so I can focus on enjoying the trip and taking tons of photos.

It does take time to record plans in detail but it means I never miss out on something I want to see, I’m always at the most popular attractions at opening time to get good photos without crowds. If I need to swap days or change things on the fly I can, because I have all of my trip details neatly organized in this document.

So to me the hours of research and organizing it all into this document is worth it, especially if it’s an expensive international trip where I’m not sure I’ll ever get the chance to go back there if I miss anything.

I use this document concurrently along with:

• Visit a City – it creates a visual map of where things are located so I can cluster everything together before allocating to days and adding to this Word document
• My travel planning spreadsheets in Microsoft Excel – where I plan an overview of the trip e.g. what destination I’m at on what days  e.g. Neuschwanstein Castle (I then do the detailed planning for each of those days in this document)
• Google Maps – where I sometimes plot walking routes and then paste the map into this word document

Here’s a breakdown of the various sections of the document:

For the purposes of showing you how I use this trip planner I’ve taken an extract of some itinerary pages from one of my past trips:

1. COVER PAGE

Add a photo of the destination you’re going to and your trip dates.

2. CONTENTS

Easily find what you’re looking for with this contents which will automatically update the more destinations / days of the trip that you add.

3. IMPORTANT INFO

Make a list of things to research for the entire trip and then ‘dump’ it all here.

4. SECTIONS (for each city or country)

This document is organized into sections. There are 5 sections with 5 days in each section but you can easily add more days (and sections) if you need them (instructions are in the guide that comes with the download). I use 1 section per destination – usually a city (or an entire country if it’s a small one).

You can copy the first page of the document (main cover page) if you want to add a photo for each destination like this:

I keep the country / section dividers plain because all of the other pages in the document have text on them, when I’m flicking through the itinerary, a blank page is easier to find.

3. INFORMATION

Each section starts with an information overview followed by the itinerary for each day I’m at that destination.

Information section includes space to add – research dump, currency, good to know, food and common phrases

Another thing to add to the good to know section is data / wifi. I use Vodafone’s $5 a day data roaming in most countries but you might want to use a Sim card and enter those details into the document.

4. DAILY TEMPLATE

For each day I break my plans into morning, afternoon and evening. I prefer to use dot points to list everything out – it’s just much easier to follow

Here’s an example of a day where I was taking various transport so needed everything scheduled out in detail. I take screenshots of train timetables, how much it should cost (and the exact ticket e.g. the Bayern ticket). That way when I go to purchase the ticket at the train station if I can’t figure out the ticket machine or it’s in another language, I can show this to the person at the counter and they can arrange the ticket for me, or take it out the back to their manager or other person who might speak English.

If a train, bus, boat etc. is running late I can see if I should switch plans and eat first and get a later bus, or go take photos and come back etc.

– Microsoft Word documents can also be used in Google Docs which is a free online tool you can access from anywhere, on any device (perfect to access your plans while on the trip, and if you’re planning a trip with others) – You can easily find what day you’re looking for and move around the document using the navigation menu (press CTRL and F on your keyboard) –  Tips & instructions guide included – Can be used for any type of travel – solo travel, family, road trip, domestic trip, international trip etc. – You can change the font style, size etc. and color code by destination if you like – Purchase once and re-use again and again for all your trips!

This is what it looks like loaded into Google Docs – all of the formatting, navigation menu etc. is the same – you don’t need to do anything extra.

Info I don’t record in this template

I record these things in my travel planning spreadsheets, so don’t repeat it in this template I made for Microsoft Word:

1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List 16. Outfit Planner

You can read more about that in this post: How I use Excel to organize all my travel plans (research, itinerary, hotel, tours, bookings, packing list etc.)

Finished your itinerary, now what?

I print the itinerary single sided so I can tear the page out as I need it and then throw it away at the end of the day (aren’t carrying around the whole itinerary with me everyday).

I like to place everything in a plastic folder (they only cost a few dollars and are surprisingly sturdy) or bind the pages into a notebook with my comb binding machine. If you take the pages to Officeworks or your local office supply store they can bind it into a notebook for you. You could just print and staple everything but if you have a lot of pages the staple might not go through or hold up well (I’ll usually only staple for a long weekend i.e. short trip).

Assembling my travel itinerary

I logically order the printed pages in the order I will use them. So flights first, then once you arrive you need the transport info to the hotel, then the hotel booking confirmation etc.

• TABLE OF CONTENTS
• IMPORTANT INFO
• Important info
• Flight booking confirmation / voucher
• Transport pre-booked transfer from airport to accommodation
• Accommodation voucher
• Daily itinerary pages with day tour bookings interspersed between (i.e. if a tour is on day 2, I put this with day 2 itinerary, before the itinerary for day 3)
• Repeat in the same order as destination 1

By destination I usually mean country (e.g. Germany) but if you’re in a big country it might be each city (e.g. Munich, Frankfurt, Berlin etc.)

Here’s an example from a road trip around Victoria I did a few years back (sticky notes are just to cover up personal info), so you can see what I mean when I say plastic folder (they’re sometimes called ‘display books’). This one is A4 page size but I later found A5 sized ones from Officeworks, so now I use 2 x A5 plastic sleeves instead (much more convenient at a smaller page size).

Tutorial for resizing printables is in this post , or you can just print at full page size and fold the pages in half.

Why I plan in so much detail

It may seems excessive to some, but I since I spend so much time planning, by the time I go on the trip I basically have everything memorised of what we’re doing on each day, at what time and usually only check the piece of paper a few times (mainly for train numbers / route etc.)

I live in Australia. It takes literally 24 hours OR MORE to get to the other side of the world (sometimes a day just to get to the other side of my own country) so I need to make the most of my annual leave. I like to plan things in detail, doing extensive research is fun to me, it gets me excited for a trip and all the things I’m going to see. Some people might prefer spontaneous travel but that’s just not my personality.

Trip planning in details means:

• I always have great photos to include in my travel photobooks
• I’ve thoroughly researched each destination so I never come home thinking ‘oh I wish I’d done that’ or ‘I wish I could’ve fit that in but I didn’t allow enough days in that city’
• I know exactly what I want to see so I never miss out on anything
• I’m always at attractions during opening time when it’s less busy
• With the exception of things like exact train numbers, I usually have the entire itinerary memorised before the trip since I’ve reviewed and edited the itinerary so many times – it makes it much more efficient as I’m not Googling various options of how to get from A to B on the go
• If I need to change something on the fly due to weather I can shuffle things around

If you’d like a copy of this template, it’s available in my   online store and my Etsy shop .

More travel planning

• My all time favorite trip planning tool: Visit a City
• Travel Planning: 50 Things to consider when planning an itinerary 
• Travel Planning: How to choose a hotel (my step by step process)
• Visit a City versus Google My Maps: which is better for visually planning your travel itinerary

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Plan a trip or a vacation

From international trips with friends to a weekend getaway with family, different trips require different plans. With so many moving parts, it’s easy to get lost in the details. This is where we come in. Use the Microsoft apps and services you know and love to get you organized, so you can spend less time planning and more time having fun.

Brainstorm ideas for a group travel vacation

Roll call! Planning a trip with others is a group effort. From brainstorming together to narrowing down availability, wrangling people to make a decision can feel like herding cats. Instead of dealing with long email chains or disorganized text message threads, rely on the apps, products and travel templates from Microsoft to help.

A digital binder to store everything

With OneNote, you can easily keep everything you need for your trip, organized and with you. Create sections for different needs such as brainstorming, travel notes, itineraries, and more.

You can access it from anywhere you've got an internet connection... and it's free!

"I just love having EVERYTHING in one place."

Tip:  Consider seasonality and special needs Popular events might mean higher prices and crowds. Consider these factors for people who may have special needs in your group. For example, an elderly person may have difficulty with mobility where a large event is taking place.

When traveling in a group, it's important to be aware of everyone's needs. From emergency contact info to allergies, each person should fill out an emergency info and make them accessible to the group, just in case. You can use one of these list templates on Microsoft Create.

Tip:  Get to know the culture Traveling internationally? Be mindful of the customs, traditions, and common laws of the country you're visiting. Researching these can go a long way to make sure you’re being respectful and safe.

Budget for the group vacation or trip

Dealing with money can be a fickle thing… especially among friends and family you’re traveling with. Whether you’re planning a short trip or a long excursion, planning a budget and keeping track of expenses is important to ensure you don’t overspend while having fun. With these budgeting and budget tracking tools , you can skip the bickering and focus on enjoying your time instead.

How much do you want to spend on your trip? Depending on the needs of the trip and your personal preference, where you want to invest your money matters.

Tip:  Check your own finances first This may feel like common sense, but it's easy to be swayed by a group. Take a look at your own finances first and make a decision on what your limits are and consider what is important to you. For example, if you're a foodie, you might want to take a cheaper airline in order to splurge on food.

Tip:  Make agreements before the trip It may be an uncomfortable conversation to have, but agreeing as a group ahead of time can save a lot of potential arguments later. For example, does everyone pay an equal %? Does one person pay for transportation and another pay for lodging?

"I'm just glad there's no more bickering about who spent how much more..."

Create the perfect travel itinerary.

This is the fun part—well, at least the fun part of planning. Creating an itinerary is all about discovery and seeing the potential of what your vacation can be. A hotel in a great neighborhood, top-rated restaurants nearby, iconic destinations, and more. There’s so much to find (and organize)... if only there was a single place to do it. Oh wait, there is.

Tip:  Different vacations require different needs International trips may require a visitor’s/tourist Visa. You’ll need to research this in advance and make sure you request one in time for your trip.

"I never thought that all I would need to plan my roadtrip would be Bing!"

Tip:  Schedule time for nothing It may seem counter-intuitive… but pick an interesting area and give yourself time to wander. You never know what hidden gems you might find when you slow down and take in the sights around you.

Tips before you leave on a group vacation

Flights and lodging booked, restaurants reserved, tickets purchased… You’ve got everything ready. Or do you? If you’ve ever felt that nagging sensation of “I think I forgot something” you know just what we’re talking about. Get a second opinion to help make sure you’re totally prepared for your trip with these handy tools.

Break the language barrier

If you're going to a destination where you don't speak the language, it can no doubt be a little daunting. With a little help from Microsoft, you can turn your phone into a live translator to help you navigate unfamiliar places. The Microsoft Translator app can translate text, speech, and images such as menus and signs. It can also help you speak like a local by hearing your translated phrases to help you with pronunciation.

Tip:  Traveling with pets Different airlines have different pet policies. Research in advance what pet policy your airline has, as they might have breed restrictions or health policies. Most of all, make sure your furry companions are comfy for the flight, with plenty of food and water.

Tip:  Traveling with the elderly or children Make sure to bring proper identification, weather-appropriate clothes, any medication, and brief them on how to contact someone in case of emergencies. Depending on the type of trip, you might also want to consider travel insurance or other safety precautions.

Create and share vacation memories

When you get back from your adventure, the first thing you want to do is share the amazing memories you've made... but before you do that, you'll want to make sure you have all the photos that were taken on the trip available to you.

One place to store it all

You can create a folder that's shared only to those in your travel group. You can add all your pictures there and they can upload theirs as well. It's a super simple way of making sure everyone can share photos with each other.

With tons of photos you can now dive into creating a story to share with friends and family!

Tip:  Make your shared OneDrive folder before you leave This makes it easy for everyone to upload photos during the trip, so you don't need to wait for them all at once!

"Sway is so pretty... I can't get over it. I made one for my honeymoon and my parents will STILL look at it!"

Tip:  Tell a story with more than pictures When creating a memorable photo book or story, it's important to remember the details. Share tidbits you learned during your experience to help your vacation story come alive!

With lots of templates and Design Ideas that intelligently help you create layouts that meet your needs, PowerPoint can be the ultimate digital photo album tool.

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Plan template bundle, 5 steps to create a travel planner.

• 23+ Travel Planner Templates

1. Sample Summer Travel Planner Template

2. free basic travel planner template, 3. free business travel itinerary planner template, 4. simple travel itinerary planner template, 5. standard travel planner design template, 6. digital travel planner design template, 7. daily travel planner template, 8. printable weekend travel planner template, 9. monthly travel planner template, 10. mini travel planner template, 11. business travel planner template, 12. family travel planner template, 13. holiday travel planner template, 14. printable vacation itinerary planner template, 15. travel itinerary template, 16. business travel itinerary template, 17. holiday itinerary template, 18. daily route planner template, 19. vacation planner schedule template, 20. free sample travel itinerary template, 21. free travel itinerary calendar template, 22. free blank travel itinerary template, 23. sample road trip planning in pdf format, itinerary templates.

See the beauty the world has to offer. Experience the serenity nature could provide. Live the life you love. Travel the world, anytime, anywhere. But here’s a piece of advice, plan everything out first. Some say spontaneous trips are the best ones, but wouldn’t it be better if you have a travel planner ? Planning your trips will save you from the troubles of not knowing where to go next or what hotel would provide the best accommodation. In this article, we have provided you with ways on how to create a travel sample planner .

• Google Docs

Step 1: Pick a destination.

Step 2: set a budget., step 3: specify the length of your trip., step 4: make a list., step 5: plot your schedule..

• Apple Pages

• Editable PDF

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Printable travel planner template, travel planner template, travel profile template, vacation planner template, travel packing list template, transport and logistics delivery schedule planner template, transport and logistics load capacity planner template, travel agent checklist template, mobile travel itinerary template, family planner calendar.

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100 Unique and Creative Travel Words with Beautiful Meanings

Disclaimer: This article includes affiliate links to the products we earnestly love and recommend, meaning at no extra cost to you, we might make a teeny-weeny commission if you click on the link and decide to buy something. The money will be used to sustain this little cozy blog we call our virtual home.

Everyone (who knows me) knows how I love words. I hoard words . Everyone also knows how I love to travel. I eat, drink, and sleep travel 🙂 Here, in this post, I’ve blended two of my passions – words and travel. The post rounds up the creative travel words that describe wanderlust perfectly. You’ll never be at a loss for words while narrating your travel experiences once you equip yourself with these unique words about travel.

Unusual Travel Words with Beautiful Meanings

Wanderlust (n.).

Origin: German Pronunciation: vawn-duh-luhst Meaning: a strong desire to travel

Resfeber (n.)

Origin: Swedish Pronunciation: race-fay-ber Meaning: the restless race of the traveler’s heart before the journey begins, when anxiety and anticipation are tangled together; the nervous feeling before undertaking a journey

Related Read: 27 Cool Swedish Words You Must Know

Strikhedonia (n.)

Origin: Greek Pronunciation: strik-he-don-e-a Meaning: the joy of being able to say “to hell with it”

Eleutheromania (n.)

Origin: Greek Pronunciation: eleuthero-ma-nia Meaning: an intense and irresistible desire for freedom

Origin: Hawaiian Pronunciation: ak-i-hi Meaning: listening to directions and then walking off and promptly forgetting them

Exulansis (n.)

Origin: The Dictionary of Obscure Sorrows Pronunciation: exu-lan-sis Meaning: the tendency to give up trying to talk about an experience because people are unable to relate to it — whether through envy or pity or simple foreignness—which allows it to drift away from the rest of your life story, until the memory itself feels out of place, almost mythical, wandering restlessly in the fog, no longer even looking for a place to land.

Hodophile (n.)

Origin: Greek Pronunciation: hodo-phile Meaning: a lover of roads; one who loves to travel

Saudade (n.)

Origin: Portuguese Pronunciation: sau-da-de Meaning: a nostalgic longing for something or someone that was loved and then lost, with the knowledge that it or they might never return; “the love that remains”

Fernweh (n.)

Origin: German Pronunciation: feirn-veyh Meaning: an ache for distant places; a longing for far-off places; an urge to travel even stronger than wanderlust; being homesick for a place you’ve never been

Selcouth (adj.)

Origin: Old English Pronunciation: sel-kooth Meaning: unfamiliar, rare, strange, and yet marvelous

Serendipity (n.)

Origin: English Pronunciation: seh-ruhn-di-puh-tee Meaning: finding something good without looking for it

Pilgrimage (n.)

Origin: Latin Pronunciation: pil-gruh-mij Meaning: a journey, especially a long one, made to some sacred place as an act of religious devotion

Gökotta (n.)

Origin: Swedish Pronunciation: yo-kot-ah Meaning: literally translates to the early cuckoo morning or dawn picnic to hear the first birdsong; the act of rising early in the morning to hear the birds sing at sunrise and appreciate nature

Schwellenangst (n.)

Origin: German Pronunciation: shwel-en-ahngst Meaning: fear of embarking on something new; fear of crossing a threshold

Voyage (n.)

Origin: Latin Pronunciation: voy-ij Meaning: a long journey involving travel by sea or in space

Origin: Japanese Pronunciation: yoo-gehn Meaning: a profound awareness of the universe that triggers emotional responses too deep, powerful, and mysterious for words

Origin: Danish Pronunciation: hue-gah Meaning: the Danish practice of creating warmth, connection, and well-being; a complete absence of anything annoying or emotionally overwhelming; taking pleasure from the presence of gentle, soothing things; celebrating the everyday

You Might Like: Cool Danish Words We Need in English Now

Vagary (n.)

Origin: Latin Pronunciation: va-ga-re Meaning: an unpredictable instance, a wandering journey; a whimsical, wild, and unusual idea, desire, or action

Origin: Dictionary of Obscure Sorrows Pronunciation: mo-rii Meaning: the desire to capture a fleeting experience

“With every click of the shutter, you’re trying to press pause on your life. If only so you can feel a little more comfortable moving on living in a world stuck on the play.”

Musafir (n.)

Origin: Arabic Pronunciation: mu-sa-fir Meaning: traveler

Musafir remains one of my most favorite words associated with travel.

Odyssey (n.)

Origin: Greek Pronunciation: aw-duh-see Meaning: a long and eventful or adventurous journey or experience

Sonder (n.)

Origin: The Dictionary of Obscure Sorrows Pronunciation: sohn-dehrr Meaning: the realization that each random passerby is living a life as vivid and complex as your own—populated with their own ambitions, friends, routines, worries and inherited craziness—an epic story that continues invisibly around you like an anthill sprawling deep underground, with elaborate passageways to thousands of other lives that you’ll never know existed, in which you might appear only once, as an extra sipping coffee in the background, as a blur of traffic passing on the highway, as a lighted window at dusk.

Gadabout (n.)

Origin: Middle English Pronunciation: gad-uh-bout Meaning: a habitual pleasure-seeker; a person who moves about restlessly and aimlessly, especially from one social activity to another; a person who travels often or to many different places, especially for pleasure

Acatalepsy (n.)

Origin: Greek Pronunciation: ey-kat-l-ep-see Meaning: incomprehensibleness; the impossibility of comprehending the universe; the belief that human knowledge can never have true certainty

Origin: Greek Pronunciation: noh-mad Meaning: a person who does not stay long in the same place; a wanderer

Cockaigne (n.)

Origin: Middle English Pronunciation: ko-keyn Meaning: an imaginary or fabled land of luxury and idleness

Origin: The Dictionary of Obscure Sorrows Pronunciation: o-ni-sm Meaning: the awareness of how little of the world you’ll experience

“The frustration of being stuck in just one body, that inhabits only one place at a time, which is like standing in front of the departures screen at an airport, flickering over with strange place names like other people’s passwords, each representing one more thing you’ll never get to see before you die—and all because, as the arrow on the map helpfully points out, you are here.”

Nemophilist (n.)

Origin: Greek Pronunciation: ni-mo-fi-list Meaning: a haunter of the woods; one who loves the forest for its beauty and solitude

Trouvaille (n.)

Origin: French Pronunciation: troo-vee Meaning: a lucky find; a chance encounter with something wonderful and valuable

Safarnama (n.)

Origin: Persian Pronunciation: su-fur-nama Meaning: travelogue; an account of the travels

Smultronställe (n.)

Origin: Swedish Pronunciation: smool-tron-stall-uh Meaning: literally translates to place of wild strawberries; a special place discovered, treasured, returned to for solace and relaxation; a personal idyll free from stress or sadness

Livsnjutare (n.)

Origin: Swedish Pronunciation: livs-noo-tuhreh Meaning: literally translates to enjoyer of life; someone who loves life deeply and lives it to the extreme

Wayfarer (n.)

Origin: Old English Pronunciation: wey-fair-er Meaning: someone who travels, especially on foot

Kopfkino (n.)

Origin: German Pronunciation: kof-kino Meaning: literally translates to head cinema; the act of playing out an entire scenario in your mind

Hireath (n.)

Origin: Welsh Pronunciation: her-rith Meaning: a homesickness for a home to which you cannot return, a home which maybe never was; the nostalgia, the yearning, the grief for the lost places of your past

Peripatetic (n.)

Origin: Greek Pronunciation: per-uh-puh-tet-ik Meaning: a person who travels from place to place

Luftmensch (n.)

Origin: Yiddish Pronunciation: looft-mensh Meaning: literally translates to an air person; an impractical dreamer with improbable plans and no business sense; one with their head in the clouds

Solivagant (adj.)

Origin: Latin Pronunciation: soh-lih-va-ghent Meaning: wandering alone

Waldeinsamkeit (n.)

Origin: German Pronunciation: vahyd-ahyn-zahm-kahyt Meaning: literally translates to woodland solitude; the feeling of being alone in the woods

Ecophobia (n.)

Origin: English Pronunciation: eco-phobia Meaning: a fear or dislike of one’s home

Origin: Japanese Pronunciation: u-key-yo Meaning: literally translates to the floating world; living in the moment, detached from the bothers of life

Meraki (n.)

Origin: Greek Pronunciation: may-rah-kee Meaning: to do something with soul, creativity, and love; when you leave a piece of yourself in your work

Wabi-sabi (n.)

Origin: Japanese Pronunciation: wabe-sabe Meaning: finding beauty in imperfections; an acceptance of things as they are

Vorfreude (n.)

Origin: German Pronunciation: vor-froy-dah Meaning: the joyful, intense anticipation that comes from imagining future pleasures

Cosmopolitan (n.)

Origin: English Pronunciation: koz-muh-pahl-i-ten Meaning: belonging to all the world; not limited to just one part of the world; someone who has traveled a lot and feels at home in any part of the world

Peregrinate (v.)

Origin: Middle English Pronunciation: per-i-gruh-neyt Meaning: to travel or wander from place to place

Sojourn (n.)

Origin: Latin Pronunciation: soh-jurn Meaning: a temporary stay

Shinrin-yoku (n.)

Origin: Japanese Pronunciation: shin-rin-yo-ku Meaning: literally translates to forest bathing; a leisurely trip to the forest for recreation, relaxation, meditation, and therapy

Origin: Thai Pronunciation: ti-eow Meaning: to wander or roam around in a carefree way

Origin: Serbian Pronunciation: mir-ak Meaning: enjoyment of the simple things in life; the feeling of bliss and sense of oneness with the universe that comes from the simplest of pleasures; the pursuit of small, daily pleasures that all add up to a great sense of happiness and fulfillment

Dépaysement (n.)

Origin: French Pronunciation: de-pe-iz-ma Meaning: the feeling that comes from not being in one’s home country; disorientation due to experience of unfamiliar surroundings; being out of your element like a fish out of water

Itinerant (n.)

Origin: Latin Pronunciation: ai-ti-nr-uhnt Meaning: one who travels from place to place

Numinous (adj.)

Origin: Latin Pronunciation: noo-muh-nuhs Meaning: having a strong religious or spiritual or supernatural quality; indicating or suggesting the presence of divinity; describing an experience that makes you fearful yet fascinated, wed yet attracted – the powerful, personal feeling of being overwhelmed and inspired

Heimweh (n.)

Origin: German Pronunciation: haim-ve Meaning: homesickness; nostalgia; a longing for home

Sprachgefühl (n.)

Origin: German Pronunciation: shprahkh-guh-fyl Meaning: the character and spirit of a language; an intuitive sense of the rule and rhythm of language

Mångata (n.)

Origin: Swedish Pronunciation: mo-an-gaa-tah Meaning: the glimmering, roadlike reflection of the moonlight on water

Dromomania (n.)

Origin: Greek Pronunciation: dro-mo-ma-nia Meaning: an uncontrollable impulse or desire to wander or travel

Sehnsucht (n.)

Origin: German Pronunciation: zen-zukt Meaning: the inconsolable longing in the human heart for we know not what; a yearning for a far, familiar, non-earthly land one can identify as one’s home

Dérive (v.)

Origin: French Pronunciation: de-rive Meaning: literally translates to drift; a spontaneous and unplanned journey where the traveler leaves their life behind for a time to let the spirit of the landscape and architecture attract and move them

Absquatulate (v.)

Origin: English Pronunciation: ab-skwoch-uh-leyt Meaning: to leave abruptly without saying goodbye

Thalassophile (n.)

Origin: Greek Pronunciation: thal-as-o-fahyl Meaning: a lover of the sea; someone who loves the sea or ocean

Yoko meshi (n.)

Origin: Japanese Pronunciation: yoh-koh-mesh-ee Meaning: literally translates to a meal eaten sideways; refers to the peculiar stress of speaking a foreign language

Forelsket (v.)

Origin: Norwegian Pronunciation: phor-rel-sket Meaning: the euphoria you experience when you are first falling in love

Read More: 14 Beautiful Norwegian Words We Need in English Now

Rückkehrunruhe (n.)

Origin: The Dictionary of Obscure Sorrows Pronunciation: rukee-ren-ruhee Meaning: the feeling of returning home after an immersive trip only to find it fading rapidly from your awareness—to the extent you have to keep reminding yourself that it happened at all, even though it felt so vivid just days ago—which makes you wish you could smoothly cross-dissolve back into everyday life, or just hold the shutter open indefinitely and let one scene become superimposed on the next, so all your days would run together and you’d never have to call cut.

Eudaimonia (n.)

Origin: Greek Pronunciation: u-de-mon-e-a Meaning: literally translates to human flourishing; a contented state of being happy, healthy, and prosperous

Sturmfrei (adj.)

Origin: German Pronunciation: stirm-fra Meaning: literally translates to storm-free; the freedom of not being watched by a parent or superior; being alone in a place and having the ability to do what you want

Origin: Mandarin Chinese Pronunciation: yu-yi Meaning: the desire to see with fresh eyes, and feel things just as powerfully as you did when you were younger-before expectations, before memory, before words

Photophile (n.)

Origin: English Pronunciation: pho-to-phile Meaning: Derived from the biological term “photophilic” for an organism that thrives in full light, it means a person who loves photography and light

Traipse (v.)

Origin: Unknown Pronunciation: trayps Meaning: to walk or go aimlessly or idly or without finding or reaching one’s goal

 Neophile (n.)

Origin: Greek Pronunciation: neo-phile Meaning: one who loves or has a strong affinity for anything new or novel

Ballagàrraidh (n.)

Origin: The Dictionary of Obscure Sorrows Pronunciation: bal-la-ga-rye Meaning: the awareness that you are not at home in the wilderness

Vacilando (v.)

Origin: Spanish Pronunciation: vah-see-lan-doh Meaning: to wander or travel with the knowledge that the journey is more important than the destination

Quaquaversal (adj.)

Origin: Latin Pronunciation: kwey-kwuh-vur-sul Meaning: moving or happening in every direction instantaneously

Coddiwomple (v.)

Origin: English Pronunciation: kod-ee-wom-pul Meaning: to travel in a purposeful manner towards a vague destination

Vemödalen (n.)

Origin: The Dictionary of Obscure Sorrows Pronunciation: ve-mo-da-len Meaning: the fear that everything has already been done

“The frustration of photographing something amazing when thousands of identical photos already exist—the same sunset, the same waterfall, the same curve of a hip, the same closeup of an eye—which can turn a unique subject into something hollow and pulpy and cheap, like a mass-produced piece of furniture you happen to have assembled yourself.”

Commuovere (v.)

Origin: Italian Pronunciation: com-muo-ve-re Meaning: a story that touches or stirs you and moves you to tears

Natsukashii (adj.)

Origin: Japanese Pronunciation: nat-soo-kash-ee Meaning: of some small thing that brings you suddenly, joyously back to fond memories, not with a wistful longing for what’s past, but with an appreciation of the good times

Querencia (n.)

Origin: Spanish Pronunciation: keh-rehn-syah Meaning: a place from which one’s strength is drawn, where one feels at home; the place where you are your most authentic self

Novaturient (adj.)

Origin: Latin Pronunciation: no-vah-ter-y-ent Meaning: desiring or seeking powerful change in one’s life, behavior, or situation

Komorebi (n.)

Origin: Japanese Pronunciation: koh-moh-ray-bee Meaning: sunlight that filters through the leaves of trees

Flâneur (n.)

Origin: French Pronunciation: flah-nœr Meaning: one who strolls around aimlessly but enjoyably, observing life and his surroundings

Hanyauku (v.)

Origin: Kwangali Pronunciation: ha-ahn-yoh-kuu Meaning: to walk on tiptoes across the warm sand

Dès Vu (n.)

Origin: Dictionary of Obscure Sorrows Pronunciation: des-vu Meaning: the awareness that this will become a memory

Gallivant (v.)

Origin: English Pronunciation: gal-uh-vant Meaning: go around from one place to another in the pursuit of pleasure or entertainment

Nefelibata (n.)

Origin: Portuguese Pronunciation: ne-fe-le-ba-ta Meaning: literally translates to cloud-walker; one who lives in the clouds of their own imagination or dreams, or one who does not obey the conventions of society, literature, or art; an unconventional or unorthodox person

Petrichor (n.)

Origin: English Pronunciation: pet-ri-kawr Meaning: a distinctive scent, usually described as earthy, pleasant, or sweet, produced by rainfall on very dry ground; the smell of earth after rain

Circumnavigate (v.)

Origin: Latin Pronunciation: suh-kuhm-na-vuh-gayt Meaning: to sail or travel all the way around the world

Hitoritabi (n.)

Origin: Japanese Pronunciation: hitori-tabi Meaning: traveling alone; a solitary journey

Torschlusspanik (n.)

Origin: German Pronunciation: tursh-luss-pan-ik Meaning: literally translates to gate-closing panic; a sense of anxiety or fear caused by the feeling that life’s opportunities are passing by and diminishing as one ages

Globetrotter (n.)

Origin: English Pronunciation: globe-trawt-uh Meaning: a person who travels widely

Menggonceng (v.)

Origin: Indonesian Pronunciation: menggon-ceng Meaning: to travel by getting a free ride, usually on the back of a friend’s bicycle

Vagabond (n.)

Origin : Old French Pronunciation: va-guh-baand Meaning: a person who wanders from place to place without a home or job

Gemütlichkeit (n.)

Origin: German Pronunciation: guh-myt-likh-kahyt Meaning: a feeling of cozy warmth, friendliness, and good cheer with a sense of belonging

Erlebnisse (n.)

Origin: German Pronunciation: ayr-leeb-nis-eh Meaning: an experience that one feels most deeply, and, in a sense, ‘lives through’ – not just mere life experience, but something memorable which happens to someone

Livslogga (v.)

Origin: Swedish Pronunciation: Meaning: literally translates to life log; continually capturing and documenting one’s life through pictures

Poudrerie (n.)

Origin: French Pronunciation: pu-dre-ri Meaning: fallen snow blown by the wind from the ground, appearing like fine powdery particles across the streets and highways

Yeoubi (n.)

Origin: Korean Pronunciation: yu-bi Meaning: literally translates to fox rain; a sunshower – the event of having a light rain while the sun is still shining

Morriña (n.)

Origin: Galician Pronunciation: mo-rina Meaning: a very deep, nostalgic, and melancholic homesickness experienced as one intensely longs to return home; “a ‘saudade’ so strong it can even kill”

 Víðsýni (adj.)

Origin: Icelandic Pronunciation: vith-see-nee Meaning: a panoramic view

Xenophilia (n.)

Origin: Greek Pronunciation: zen-uh-fil-ee-uh Meaning: love for, attraction to, or appreciation of foreign people, manners, customs, or cultures

Do you have other words that describe travel? Send them over! We’d be happy to add them to our list of words for travel lovers.

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Booking a Holiday

Travelling to your destination, arriving at your destination, places to visit, describing places, asking for help.

Whether you are going on a short holiday for a few days or planning to travel around various countries for a few months, having a basic understanding of the vocabulary and phrases you might need to use for communication is quite important.

English is a widely spoken language in the majority of countries that welcome tourism, so it would be beneficial to familiarise yourself with some useful phrases before departing.

In addition, if you could find out how to say some basic phrases in the country’s native language, I’m sure the local people there would appreciate your efforts!

Basic phrases in English that you should translate and try to use in the native language of your destination:

Book:  as opposed to the noun (reading material), this verb means to arrange and confirm a place on a flight, a room in a hotel or a ticket for an event in the future.

Depart:  to go away or leave, especially on a journey.

Arrive:  to reach a place, especially at the end of a journey.

Reservation:  an arrangement in which something like a seat on a plane or a table in a restaurant is kept for you.

Destination:  the place where someone is going, or something is being sent or taken.

Complimentary:  if tickets books or any other items are complimentary, it means they are given free, especially by a business.

All-Inclusive:  Including everyone or everything. In holiday terms, this would refer to a hotel deal where the price usually includes accommodation, meals and drinks (any extra activities or facilities would be charged separately).

Travel Agency:  a company or shop that makes travel arrangements for people.

Ticket:  a small piece of paper or card given to someone, usually to show that they have paid for an event, journey or activity.

Brochure:  a type of small magazine that contains pictures and information about a product or a company.

Leaflet:  a small piece of paper that gives you information or advertises something.

Last Minute Deals:  these are promotions that are advertised at the latest possible time for those who are more spontaneous!

Promotion:  publicising a product to increase sales or public awareness.

Package Deal:  an offer or agreement involving a number of related items or the acceptance of one being dependent on acceptance of another.

Half-Board:  if you request ‘half-board’ at a hotel, breakfast and dinner would be included in the hotel price (as part of the package).

Full-Board:  if you request ‘full-board’ at a hotel, that would include all three meals (breakfast, lunch and dinner) in the price of your accommodation.

Self-Catering:  if you stay in self-catering accommodation, you would be in a place where you are provided with the facilities to prepare and cook your own meals.

Accommodation:  a room or building in which someone may live or stay. Different types of accommodation include apartments, hotels, guesthouses and backpacking hostels.

Vacation:  the American term for ‘holiday’.

Camping:  the activity of spending a holiday (vacation) living in a tent or campervan.

Backpacking:  to travel or hike carrying one’s belongings in a backpack.

Transfer:  the act of moving someone or something from one place to another.

Budget Holiday:  (adjective) meaning inexpensive. Planning a trip using a minimal amount of money. (Budget – noun) Having a limited amount of money for expenditure:

• ‘We have to keep within the household budget).

Travel Documents:  all the necessary documents you would need to take with you on a holiday i.e. passport or ID card, driving license, flight/bus/ train tickets, visa confirmation etc.

Outbound:  travelling away from a particular place, usually the first half of a journey.

Inbound:  travelling towards a particular place, especially when returning to the original point of departure.

Two-way, Return Ticket (UK), Round Trip (US):  a ticket that allows someone to travel to a place and back again.

One-way, Single Ticket:  a ticket that allows a passenger to travel only to his/her destination, without returning.

Transport:  (verb  trans-PORT ) to take or carry goods or people from one place to another. (noun  TRANS-port ) A system or means of conveying people or goods from place to place by means of a vehicle, aircraft or ship.

Splash out:  a phrasal verb (mainly used in British English) meaning to spend money freely

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Sample Conversation about Booking a Holiday: Travel Agent = TA, Customer = C

TA:  Good afternoon madam, how can I help you today? C:  Good afternoon, I would like to book a trip to Italy for 2 people and a 6 year old child please.

TA:  Is there anywhere in particular you would like to go? C:  I can’t decide between Venice or Rome, whichever is cheaper as we’re on a budget this year!

TA:  Okay, and when would you like to go? C:  We have two weeks of holiday between 18 th June and 2 nd July, and we’d like to go for at least 10 days during that period.

TA:  No problem, I’ll just check to see which destination would be cheaper…. We have a special promotion on at the moment, if you book a package deal to Venice, you get free transfer to and from your hotel to the airport, plus one free meal each day. Would you be interested in that? C:  Yes, that sounds great!

TA:  And would you like full-board or half-board ? C:  Well, seeing as we will get one free meal each anyway, I think self-catering would be better. I’ll have a little bit of extra money to splash out in a nice restaurant somewhere!

TA:  Okay, that’s fine. We have a hotel that offers self-catering facilities and is right in the centre of Rome. They also have special facilities for children such as meal deals, extra beds, a play area in the lobby and a crèche. C:  Perfect! I won’t need to spend too much money on transport and our son will surely have fun too!

TA:  Exactly. Your outbound flight will be on the 19 th June, departing from London Gatwick Airport at 11:30am , and your return flight will be on the 30 th June at 10:30pm. That gives you 11 and a half days in Rome, does that suit you? C:  Yes, that’s excellent, and we’ll still have a couple of days to recover before going back to work! How much will that be?

TA:  Well, the promotion is £200 per adult, and your child can go for free because he is under 8 years old. That includes the return flights , accommodation for 11 nights, airport transfer and a complimentary meal each per day. Shall we go ahead and book it ? C:  Wow, that is a fabulous deal! Yes please.

TA:  Okay. How would you like to pay? C: Credit card please. Here you go.

TA:  Thank you. Could I also see your passports please? C:  Sure, here you go.

TA:  Thank you. Here are your tickets and everything else you’ll need to know about your package holiday. Remember to keep all your travel documents safe throughout the whole trip. C:  Thank you so much for your help!

TA:  You’re welcome. Enjoy the rest of your day and please contact us if you have any queries before you set off on your holiday !

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NEXT: Packing Vocabulary

Suitcase:  a case with a handle and hinged lid, used for carrying clothes and other personal possessions.

Backpack (US), Rucksack (UK):  a bag with shoulder straps that allow it to be carried on one’s back.

Currency:  a system of money in general use in a particular country.

Appropriate Clothing:  suitable or fitting for a particular purpose, person or occasion.

Seasonal:  relating to a particular season of the year (Autumn, Winter, Spring or Summer).

Swimwear, Bikini:   clothing worn for swimming (bikinis are specifically for women).

Fanny Pack (US), Bum Bag (UK):  a small bag used to safely store small valuable items when on holiday. This is usually worn around the waist and can be concealed under one’s clothing.

Sample Conversation about Packing:

A: Sarah, I’ve managed to book the flights and the train tickets for our vacation to Switzerland! B: Wow, that’s so exciting! So, are we leaving next month on the date we wanted?

A: No, we’re leaving next week! The travel agency gave us a great package deal and we’ve saved a lot of money, but it meant changing the dates to go earlier. We don’t have to work anyway, so I thought it would be nice! B: Oh, I see! Okay, that means we’ll have to start packing very soon. What will the weather be like?

A: Well, it’ll be spring but we’re going for 3 weeks, so I would say it’s safer to take clothing for hot and cold weather. We’ll probably go skiing too, so let’s pack our snow gear . B: Sure. I’m going to pack a few bikinis too, just in case we find a small beach!

A: It might be easier to take our backpacks , as we can fit more into them. B: I agree, they’re a lot bigger than the suitcases . Have you got all our travel documents together?

A: I just need to print off the flight confirmation details and the train tickets . B: Great. I’ll get some dollars exchanged to Swiss franc for the first few days. A: Okay, so you’re in charge of getting the currency sorted and I’ll keep all the travel documents together.  Now, let’s start packing!

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NEXT: Traveling to your destination

Check-In:  the act of reporting one’s presence and registering, typically at an airport or hotel.

Departure Gate:  gate where passengers embark.

Airport Terminal:   this is a building at an airport, where passengers transfer between ground transportation and the facilities that allow them to board or disembark from an aircraft.

Departure Lounge:  a seating area in an airport where passengers wait to board an aircraft or vehicle.

Duty-Free:  Items available for purchase that are free of duty or tax charges in a particular country, generally sold at airports.

Ferry:  a boat or ship for conveying passengers or goods, especially over a relatively short distance and as a regular service.

Take Off:  (of an aircraft or bird) becoming airborne.

Board:  to get on or into (a ship, aircraft or other vehicle).

Passport Check, Security Checkpoint:  a barrier or manned entrance typically at a border of a country where travellers are subject to security checks.

Overweight:  baggage weighing in excess of the allowed amount.

Destination:  the place to which someone or something is going or being sent.

Window Seat:  a seat positioned next to a window on a large vehicle or aircraft.

Aisle Seat :  a seat positioned beside the walkway on a large vehicle or aircraft.

Sample Conversation about Checking-in at the Airport: Airport Attendant = AA, Passenger = P

AA: Next please! P: Hi. Good Afternoon.

AA: Good Afternoon sir. May I see your passport please? P: Yes, here you go.

AA: Thank you. Please place your luggage on the belt. P: (Places suitcase on the conveyor belt)

AA: I’m afraid this suitcase is 7kg overweight . You are allowed a maximum of 30kg and this suitcase weighs 37kg. You will need to remove some items or pay an additional fee for the extra weight. P: Oh no! I see. Okay, I’m happy to pay the fee.

AA: Is this your bag sir? P: Yes, of course it is.

AA: Did you pack it yourself? P: Yes.

AA: Were you given anything by someone else to take on the flight? P: No, definitely not.

AA: Do you have any of the following items in your luggage ? (points to images of dangerous objects) P: No, I’m certain.

AA: Okay, that’ll be 56 euros for the overweight case please. P: Okay, here is the right amount in cash. Also, could I please have a window seat ?

AA: I’ll just see if there is one available…. Okay, you’ll be seated in 25A. Here is your passport and boarding pass , please keep all your documents safe. Enjoy your flight. P: Thank you very much.

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Landing:  an instance of coming or bringing something to land, either from the air or from water.

Customs:  the place at a seaport, airport or frontier where officials check incoming goods, travellers or luggage.

Baggage Collection Point, Baggage Reclaim, Baggage Claim Area:  an area where arriving passengers claim checked-in baggage after disembarking from an airline flight.

Nothing to Declare:  exiting the airport at a gate where you state that you do not have any goods where duty is payable or that need checking whether entry into the country is permitted.

Credit Card:  a small plastic card provided by a bank or company which gives you access to money that you will need to pay back within an agreed time limit.

Debit Card:  a small plastic card provided by your bank which gives you access to money that you already have in your bank account.

Porter:  a member of staff in a hotel who assists guests with carrying their luggage.

Alarm:  something to help you wake up at an appropriate time, this could be a sound notification on your smartphone or a telephone call from staff if you are staying in a hotel.

Room Service:  requesting food, drinks or other services to be delivered to your hotel room.

Sample Conversation about Checking-in at the Hotel: Hotel Receptionist = HR, Guest = G, Porter = P

P: Good morning Sir, welcome to The Royal Pavilion Hotel. May I take your bags please? G: Oh, that’s very kind of you! Thank you. I am quite tired after that journey.

P: Please follow me this way to the check-in desk. HR: Good morning Sir, do you have a reservation ?

G: Yes, I booked online. HR: Which name was it booked in?

G: Mr. Graham Watts HR: Yes, I have it here. Could I see the credit card you paid with please?

G: Yes, here you go. HR: Thank you. Would you like an alarm call to wake you up?

G: Yes please. If you could call me around 11am, that’d be great. I would like to rest for a few hours before my meeting. HR: No problem. The complimentary breakfast is served until 11:30 and you can call for room service at anytime.

G: I will most probably do that! Thanks. HR: Your room is number 237 on the third floor and here’s the key. Our porter will help you with your bags and show you to your room.

G: That’s wonderful, thank you. Is there a Wi-Fi connection available in my room? HR: Yes, you’ll find the password in you room beside the TV. We hope you enjoy your stay with us. P: Okay Mr. Watts, if you please come this way, I’ll show you to your room…

• Kitesurfing 
• Rock Climbing 
• Windsurfing 
• Wakeboarding 
• Paddleboarding 
• Sunbathing 
• Sightseeing 
• Amusement Park
• Art Gallery
• Miniature Golf, Crazy Golf
• Animal Sanctuary
• National Park
• Invigorating
• Enervating 
• Fascinating 
• Old-Fashioned 
• Picturesque 
• Over-Priced
• Cosmopolitan 
• Metropolitan 
• Neopolitan 

NEXT: Asking for help

Catching someone’s attention:

• Excuse me, could I ask you a quick question please?
• Excuse me, sorry to bother you but could you help me please?
• Hello sir/miss, …
• Sorry sir/miss, …
• Excuse me, do you speak English?

Asking for information:

• You wouldn’t happen to know where … is, would you?
• I’m trying to find the …
• I need to get to the …
• How can I get to the …?
• Do you know where the … is?
• Where is the nearest …?
• I’m a little lost, where is the …?

If you miss a flight, bus, transfer, train:

• It seems I have missed my … could you please book me onto the next available one?
• I’ve missed my … is there any way of getting a refund?
• I’ve missed my … could you please give me information about the next one?
• Could you please help me to rearrange my …?

When you’re feeling unwell:

• Excuse me, is there a first aid room here?
• I feel really unwell, is there someone who can help me?
• I’m suffering from … do you have medical staff here?
• Do you have a first aid kit I could use please?
• I’ve injured my … could you please help me?

If there is something wrong with your luggage:

• My suitcase has not arrived yet, where can I get it from?
• My luggage is missing, could you help me please?
• My rucksack has been damaged, what can I do about this?
• I cannot find my suitcase, where can I check please?

Asking someone to translate:

• Could you tell me what it says on that sign please?
• Could you translate this message for me please?
• Could you please ask this person to …?

Prepositions and giving directions:

• (Turn) Right
• (Turn) Left
• Straight On
• Opposite the …
• Next to the …
• The … is on your (right, left)
• Before, After the traffic lights 
• Take the first, second, third exit at the roundabout 

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Get Inspired

42 inspiring travel words (besides wanderlust).

We’ve all tried to find words to describe a travel experience, and sometimes nothing seems to quite explain it right.

I love discovering new ways to express myself, and over the years I’ve slowly collected the below list of creative travel words that are either not commonly used in English or are from another language or are words that describe travel emotions we go through much better.

If you’re a bit of a Pinterest addict like me you might have heard some of these alternative words for travel before, but hopefully, some are new.

After all, we could all use some other words for wanderlust!

These are just a few of my favourite words associated with travel.

As someone who writes about travel all the time, I love finding new words for travel and to describe travel experiences.

Everyone knows wanderlust, but are there words for wanderlust in other languages, or even just another word for travel too? 

I first wrote this post back in 2015 with just 24 new travel words that I had found over the course of the year while I was living abroad in Spain .

Since then I’ve come across many more so I’ve updated it to include the new ones!

Each travel word definition has been written in my own words, with a photo of my own, and examples from my own experiences. 

I hope that you’re able to learn some new words for travel (that aren’t wanderlust but are other words for wanderlust!) and be a bit inspired by them like I have been!

The unusual travel words you need to know:

Resfeber  (n), origin – swedish.

The tangled feelings of fear and excitement before a journey begins.

This is one of the most popular words associated with travel and all over Pinterest!

We’ve all felt this. That jolt in your heart when you book your flights, or when you tell your family and friends what you’re about to do.

Now that feeling has a word you can use!

This feeling is for new travellers and old alike. I still feel it when I embark on new journeys, especially before I moved to Spain to teach English .

Fernweh (n)

Origin: german.

Farsickness. An urge to travel even stronger than wanderlust.

That feeling you get when you’ve been home too long and you ache to be out into the world again.

Sometimes you don’t know where you want to be, but you know that it’s away. Sometimes you know where, and you want to get there as quickly as possible. This is that feeling.

I’ve had a serious case of the post travel blues , and felt this to the extreme!

It’s one of my favourite words related to travel, since it really does describe how I’ve felt on so many different occasions.

Origin: French

To drift unplanned, led only by the landscape and architecture around you.

The idea that even if you drift you will end up falling into a path that is lined out for you by your surroundings. This could describe life overall, but it also describes small journeys.

When you’re wandering through a new city and you just happen to wander on a path that takes you to great discoveries.

This happened to me in Stockholm, when I went to the archipelago and saw absolutely nothing of the city, and again in Lisbon where we made no plans and just let the city show us where to go.

This is a travel word I’ve seen less often, probably because many of us love to plan our trips, tick things off a bucket list and not miss out, but sometimes if you just allow yourself to wander you’ll find the most unexpected and best things of your trip.

Numinous (adj)

Origin: latin.

Feeling both fearful and awed by what is before you.

I don’t know why but there’s something intriguing about finding Latin words for travel. Maybe it’s because it’s not a language we really use anymore, but it forms the basis for so much of ours now.

There are quite a lot of words for travelling that are Latin based, or that we can turn into a word associated with travel.

Firstly referring to divinity, but I think it is a wonderful way to describe how you feel when you see things that are so amazing you’re not sure whether to be amazed or realise your own insignificance in the world. It’s the magical feeling when you see something truly awe-inspiring, be it the scenery before you, or just something amazing falls into place when you’re travelling.

Visiting the rice terraces of China was that moment for me.

Schwellenangst (n)

Fear of crossing a threshold to embark on something new.

Ok so this German word isn’t traditionally a word related to travel but it could be used as one of those words to describe a travel experience now.

Maybe referring literally to a door, but a great way to explain that feeling you might have before deciding to set out on a new journey.

Did you make the right decision? Those questioning feelings now have a name. I thought I might have made a mistake in moving to Spain but really, it was just this feeling of fearing something new.

Strikhedonia (n)

Origin: greek.

The joy of being able to say “to hell with it”.

A popular Greek word associated with travel!

This is what you can do when you decide to quit everything, stop making excuses , and explore the world.

Something you say when you book your flights or you decide to do something on your journey that you wouldn’t normally do. You’re travelling, who cares right?!

Now you have a word related to travel for that awesome feeling.

A wandering or roaming journey.

An unpredictable idea, desire or action.

Travelling without knowing the destination, and it doesn’t matter.

I got completely lost with friends in the Alpujarras in southern Spain , and it didn’t matter one bit. This is another Latin word for travel that we should definitely bring back into our vocabulary!

Sehnsucht (n)

A wistful longing and yearning in the heart for travels that have been and travels to come.

When you’re not travelling this can be an overwhelming feeling, or when you think about the travel you’ve done and you wish you could relive it all over again.

This feeling is why you need to make the most of every moment! It’s why the more you travel, the harder it gets .

This is one of those other words for wanderlust that we could use instead, although not as easy to say I admit!

Eleutheromania (n)

The intense desire for freedom.

This is probably one of the closest words to explaining wanderlust in different languages. People often say that travelling makes them feel free, and eleutheromania is the desire for this feeling.

We seem to find freedom in other cultures, or just in being outside the norm, and when you stop travelling, you crave it again.

I think this is what led me to make the crazy decision to move abroad for the first time at 16 !

Definitely one of my favourite other words for wanderlust and a firm favourite on Pinterest when you look for travel words.

Livsnjutare (n)

Origin: swedish.

Someone who loves life deeply and lives it to the extreme.

Someone I try to be. One that takes chances, takes risks, and always chooses the adventure .

This other word for travel could be used in place for wanderluster, nomad or traveller.  We could all stand to appreciate what we have and make the most of life, and so this is an inspirational travel word! 

Sturmfrei (adj)

The freedom of being alone and having the ability to do what you want.

Travelling solo can be especially rewarding because it’s all up to you. You can make your travel journey exactly how you want it to be. No compromises, no one else to please. Just you and the road.

You might meet amazing people when you travel , but being on your own is real freedom.

This isn’t traditionally a word associated with travel either, but instead with being in a place alone or without supervision from your parents, so like when they leave you at home for the weekend as a teenager.

But isn’t that slightly giddy feeling of being able to do whatever we want similar to how we feel when we travel? No one’s watching, so you can be who you want and let go!

Solivagant (adj)

Wandering alone.

The kind of traveller many of us are. Solo travel has exploded so much that it is no longer out of the ordinary.

As most solo travellers know, you’re not alone for long as you make your friends on the road . But sometimes, it’s the wandering journey you take alone that is the most rewarding.

This is a word for someone that travels a lot or someone on a solo journey.

It’s definitely a popular description amongst travel bloggers too!

Saudade (n)

Origin: portuguese.

Nostalgia and the love that remains. A desire to be near to something or someone distant.

This is a travel word for after your journey ends and you just want to be back where you were, or with the people you met on the way. It’s the feeling that’s left after it all ends.

It’s what makes you want to return to your favourite place , even if you know it might not be the same. Part of the definition of this travel word is also about looking forward positively to the future!

Origin: Japanese

An awareness of the universe that triggers emotional responses too deep and mysterious for words.

That feeling when it’s dark and you look at the stars and your wonder for all the things in the world wells up inside of you.

I felt like this when I saw the northern lights in Iceland during the wintertime . It was the most amazing experience and if I had any word to describe it then this would be it!

Acatalepsy (n)

The idea that it is impossible to truly comprehend anything.

Acatalepsy is a word that we can associate with travel. 

Can you truly understand your travels, the things you see, and how they affect you?

Sometimes it takes time to process how travel might have changed your life, and sometimes we never truly know why we take the journeys we do and what they’ll mean for us until afterward.

We can reflect on amazing travel moments , but never fully know their impact until much later! 

Origin: In doubt

The realisation every person is living their own vivid life.

I stumbled across this word and fell in love with the meaning, as it’s something I sometimes think about. How each person’s life is as full of different connections, memories, and possibilities as my own.

Although research tells me Sonder may not be a real word, the concept is beautiful and I think it can be a word closely associated with travel.

When we’re travelling we realise how everyone is living their own different and vivid life, sometimes close to our own and sometimes on a completely other level!

Trouvaille (n)

Something lovely found by chance.

A street, cafe, an experience stumbled upon by luck.

I love when this happens in my travels. A moment drinking coffee under a lemon tree in the south of Spain , a garden or a lake or a swimming hole discovered with no one else around.

I love finding alternative words to describe a travel experience, and this is a great one! It’s so important to appreciate the little things, especially when we come across them in an unexpected way. 

Origin: Danish

The cosy feeling you get while you’re enjoying the good things in life with friends.

When you’re out for a meal with people you met during your travels , and you feel content and right.

That feeling that you’re right where you’re meant to be.

This isn’t traditionally associated with travel and has become much more popular in recent years as a word describing a Danish way of living.

This word is now much more popular and well known than when I first wrote this post when I was an expat ! When I first came across it in 2015 I’d never heard of it before at all!

And I love that.

To me, it sounded like a word to describe the experiences I’d had while travelling, when I’d met an amazing group of people and we were enjoying a shared meal together at the end of an awesome day of exploring.

Origin: The Dictionary of Obscure Sorrows – John Koenig

Awareness of how little of the world you’ll experience.

When you’re staring at the departures board and wishing you could go to all of those places at once.

It’s possible that the more you travel the harder it gets , and this is one of the reasons why. You can live abroad to try and travel more, but there’s still only so much to be seen.

This travel word is a little different in that it isn’t from another language but instead from a book.

However, it is another word that describes travel in that you’ll never reach the end of your exploration.

Travelling just makes you realise how much of the world there is still to see, and fuels your wanderlust even more!

Novaturient (adj)

A desire to change and alter your life.

This word for travel lovers describes the feeling that pushes you to travel.

When you know you’re not living the life you could be and there must be more out there for you.

It’s time to go and find it . I’ve never regretted travelling or moving abroad , even alone . It’s this knowledge and this feeling that makes me keep doing it!

Yoko meshi (n)

The stress of speaking a foreign language.

Literally translates to, “a meal eaten sideways”, and how I felt about speaking Spanish when I moved to Spain!

When people would tell me to “just start speaking” and it’s really not that easy.

Can you really learn a language just by moving abroad ? Maybe not, but you can try. Just be prepared for this feeling that you now have a travel word to describe!

Selcouth (adj)

Origin: old english.

Strange and uncommon, the way you see things when you travel.

Everything seems different and foreign, and it’s a good thing. We travel to seek out the things we don’t have at home .

This is another word that we can make into a word for travel, even though it doesn’t traditionally mean that.

It is one I could kind of see myself using to describe the odd things I’ve come across while travelling!

Eudaimonia (n)

The contented happy state.

That bursting feeling in your chest when you travel when it all feels right. The constant change in travel often puts our senses in overdrive and the highs are higher than ever. 

Learning to dive on the Great Barrier Reef was one of the best experiences of my life, and I won’t soon forget this feeling.

This Greek word is actually related to a philosophy that has been translated as meaning happiness or well-being, but I think that it’s the way we often feel when we travel, so it’s a word for travel lovers too!

Coddiwomple (v)

Origin: english slang.

To travel purposefully towards a vague destination.

When you have an idea of where you’re going, but it doesn’t matter how long it takes to get there.

The road doesn’t have to be a straight one. In fact, sometimes it’s better when it’s not .

I love this travel word because I can imagine an old English gentleman discussing his latest “coddiwomple”!

Flâneur (n)

Someone who strolls aimlessly but enjoyably, observing life and the surroundings.

This is what I love to do when I get to a new city, or through the countryside .

When we travel we seem to have fewer worries in general, allowing us to place ourselves more IN the moment.

Plus walking a city and people watching is a great way to learn about a new culture! It’s also a lovely way to spend a romantic date !

Nefelibata (n)

“Cloud-Walker”. One who lives in the clouds of their own imagination, or who does not obey the conventions of society, literature or art. An unconventional person.

Probably the way people have described me on occasion!

For those who don’t travel, or don’t know how to begin, the idea can seem fantastical and unconventional.

But these days there are so many people breaking free of “cubicle” life and working as digital nomads with the world as their office, working different travel jobs ,  saving to move abroad , or taking a year off to travel. Phil and I now work for ourselves and travel as we like (with kids!).

It may be unconventional to some, but for the rest of us, it’s life.

Brumous (adj.)

Origin: english.

Of gray skies and winter days, filled with heavy clouds or fog.

This may be a travel word you only use if you travel to the United Kingdom, especially in Scotland (it’s not the weather though, you just need the right clothes !)

It’s well known as the land of rainy days and fog, and I’ve experienced first hand.

However, I visited the Isle of Skye , one of the beautiful places in the UK, in the wind and rain and it was no less amazing. So really, I don’t mind if I have to describe some of my travels this way.

Vorfreude (n)

The joyful, intense anticipation that comes from imagining future pleasures.

When we book a new trip and in the time before we go, this is the way we often feel.

We can think about the people we’ll meet , and all the exciting things we’re going to experience.

I love watching movies about places I want to go and then imagining myself there too, which is basically this feeling!

Commuovere (v)

Origin: italian.

Heartwarming, something that stirs and moves you.

I love finding new words that don’t translate into English. This one is a prime example of a word that is difficult to explain, but the best I can do is heartwarming, something that moves you to tears in a good way.

Maybe you’re wondering how this relates to travel… crying?!

Well, I’ve definitely shed a few tears over travel, from the good to the bad, and I’ve definitely been moved and awed by the things that I’ve seen.

Peregrinate (v)

Travel or wander around from place to place.

A pretty simple word that we could use to describe our travels and yet it seems to have fallen out of favour. “We peregrinated around the Scottish Highlands .” It works right?!

Nemophilist (n)

Origin: english.

A haunter of woods, one who loves the forest and it’s beauty and solitude.

There’s something magical about walking through the woods, and even more so in a foreign country.

When I lived in Canada on a study abroad one of my favourite things to do was wander through the huge forests there. So much so my new friends and I once got lost for 8 hours…

Querencia (n)

Origin: spanish.

The place where you are your most authentic self, from where strength is drawn, where you feel at home.

I’m so excited to have a Spanish word, after learning Spanish while giving in Spain.

This word comes is related to the verb querer , which is to want or desire.

It can be associated with bullfighting, as it is also the name for the area of the bullring where the bull takes its stand, but I like to think of it more as a travel word, of course.

Komorebi (n)

The sunlight that filters through the leaves of trees.

If you’re on those forest walks when you’re travelling like above, then this is hopefully what you’ll see!

Another unusual word that doesn’t translate directly into an English word, but one that describes a beautiful sight.

Hireath (n)

Origin: welsh.

A homesickness for a home to which you cannot return, a home which maybe never was. The nostalgia, the yearning, the grief for the lost places of your past.

Homesickness isn’t quite the right translation for this beautiful Welsh word, it’s more than that. It’s one of my favourites though as I often reminisce about my previous travels and times in my life.

It’s strange to think back to times like our babymoon in France , and how we had no idea what was ahead of us. As much as I love our life now I sometimes wish to live those times again!

Smultronställe (n)

Literally “place of wild strawberries” a special place discovered, treasured, returned to for solace and relaxation; a personal idyll free from stress or sadness.

When I went to Luleå in the north of Sweden in summer we discovered wild strawberries growing on an island in the middle of the archipelago.

That’s what I think of when I see this word because what better place to be? These are often the kind of places we discover when we travel.

Mångata (n)

The reflection of the moon on the water.

Something I only seem to see or see the most when I’m travelling.

It reminds me of being by the sea, of the Full Moon Party in Thailand and of the early darkness when I lived in the Gold Coast, Australia, where this photo was taken!

Photophile (n)

Origin: possibly english or greek.

A person who loves photography and light.

This one is a little in dispute. It could originate from the word for organisms that love light, “photophilic”, but have been adjusted to fit with photographers too.

Or, it could come from the same origins as “hodophile” in that “phos” means light and “philos” means friends. I can’t find concrete evidence either way, but that’s the beauty of finding new words!

Photophiles carry their camera wherever they go, and many travellers now do the same.

I used to have an old point and shoot camera, and then I stuck to mostly iPhone before finally getting a “proper” camera. I’ve been testing it out in Spain at places like the Alhambra , and in Portugal around the streets of Lisbon .

But there was nothing quite like the midnight sun in Luleå last summer.

Dépaysement (adj.)

Feeling that comes from not being in one’s own country. Being out of your element, a fish out of water.

Living abroad has often made me feel like this , especially in the early days.

Sometimes we can idealise moving abroad and not realise how it will affect us , but eventually, a place will feel like home, even if it’s a different concept of home than before.

Hodophile (adj.)

“Lover of roads”. One who loves to travel.

Does this travel word really need an explanation?

There’s something magical about setting out on a trip with the open road before you. My absolute favourite was driving across the Nullabor in Australia! It’s one of the longest straight roads in the world.

Cockaigne (n)

Origin: an english word with french origin.

Imaginary land of luxury and idleness; the land of plenty.

This word originates from a medieval myth, a land of plenty where society’s restrictions are defined and the harshness of life in medieval times does not exist.

Although we’re not in this time anymore, we could use this word to describe our ideal land of plenty now. One where people are not persecuted for their religion or race, one where equality reigns supreme, maybe one we will all be able to travel to one day?

Wayfarer (n)

Someone who travels, especially on foot.

Maybe not as unusual a word as some on this list, and one that you may already know. I considered making this my blog name when I started blogging !

It’s a word that makes me think of older times when people travelled in a more whimsical way that had nothing to do with social media. You went wherever the wind took you!

Absquatulate (v)

Origin: north american english.

To leave without saying goodbye.

Invented in the US in the 1830s as a word that sounded vaguely Latin, to make it seem older.

It means to make off with someone or something without announcing you’re going! The way many of us might feel we want to leave for our travels. No fuss, please!

Have you heard of these travel words and would you use them? Do you think they explain things better than we usually can?

If you liked them, pin them!

Sonja - Migrating Miss

Sonja is from New Zealand but now lives in Scotland with her husband and two little boys, after having lived in 5 other countries along the way including the USA, Australia, Canada, and Spain. Travelling has always been her passion and she has now made it her full-time job and worked in the industry for the last 8 years. She shares her living abroad experiences and best tips to make your travel experiences the best they can be!

55 thoughts on “ 42 Inspiring Travel Words (Besides Wanderlust) ”

Amazing list! Looking to impress a number of my fellow travelers with this list now!

I swear some of them can be worked in to normal conversation! Others may be a little different but it’s so nice to have words that describe those travel feelings.

Sonja, that’s a great one!! Sharing it all over now:) love all the words and the idea of such a post:)

Thanks so much Monika! I have been sitting on all of these for a long time. They are saved all over my phone and written in personal journals, so I thought it was time to share!

I’d add: ecdemomania <3

That’s a good one I didn’t have! I’ll have to add it to the next list 🙂

I absolutely love these! I so often find myself having a hard time describing my deep seeded need to get away, always be moving, or travel solo. The long pause and struggle I have to express the answer to “why” when asked about my journeys can feel very awkwardly isolating, and not in the good way of standing alone on a mountain top or wandering an empty desert. I like to feel all alone in the world sometimes but other times, I want to be a part of something, a community, and understood. Seeing words like you have dug up to share in this post do just that. The fact that there are words in so many languages to describe exactly how I feel, means that I am not really alone, even when I have been on a road with no signs of humans for days!

Thanks Bethany! You are definitely not alone! I too loved discovering that there are words that actually describe how I feel when I can’t even really describe it myself. It means that there are other’s that have felt like this, and so much so that whole words have been created for it. I hope you find a way to explain how you feel and why you want travel and movement in your life. All the best x

Wow, I love these, thank-you!

Thanks! I’ve been collecting them for awhile, I love finding out about different words that we can use to explain our feelings, not that I would end up actually saying most of these!

Your list of words is awesome! But Germans actually don’t use “sturmfrei” in the context of traveling. It’s being said when your parents have left home for one or more nights so you can invite friends and party. 😉 it’s not a description about how we feel, it’s more a description of the situation itself. I definitely like your interpretation – hopefully it’ll become a part of travelers diaries.

Thanks Josi! It’s good to know the real meaning behind the word. I like the idea of trying to adapt it as a travel word too, so fingers crossed others see it like you too! 🙂

Thank you Sonja, This was a fun list. I doubt I will be able to work them into my vocabulary. I don’t think I can even pronounce most of them. Perhaps it would be fun to have a follow up post that included the pronunciation of each. You clearly have comfort with many languages. I envy that. Happy Trails to You, Michelle

Haha no they are not exactly everyday words! I think a few may be easier than others, but anyone actually understanding them is the problem! I love the idea that sometimes other languages can explain things better than English though, and I do find it fascinating in learning Spanish that things are not always a direct translation. The use of words can be so different! Happy travels to you too!

I loved reading these words! Thanks for finding them and creating the pin for them! What an excellent way to express our traveling emotions!

Thanks so much! You’re most welcome :). I have to admit I don’t use them a whole lot in my blog writing, but I just love them!

I love your words. Thank you.

Thanks for your comment!

This is a great list, I enjoyed it! Thanks. However, I just want to correct a minor detail. While I was reading along, I got surprised by the word “onism” as I am Danish and has never in my life heard of this word before, whereas “hygge”, the other Danish word on your list, is very commonly used. I looked up “onism” on the internet and found that it comes from The Dictionary of Obscure Sorrows which is a compendium of invented words written by John Koenig. I suppose it is made as a combination between the words “monism” (Greek?) and “onanism” (English?), so there is nothing Danish about its origin (at least not that I could find) x

Thanks Ida! I tried to research everything as much as I could (hours in fact haha) and I’m not sure how I ended up with that one! I’ll take another look but I suspect I’ll find the same as you and change it! Thanks again 🙂 x

I loved reading this post and found myself relating to almost every one! ? Thought the accompanying photos were perfect too. It’s given me inspiration for a new travel/art journal …

Thanks so much! It makes me really happy to hear I’ve given someone else inspiration 🙂 🙂

Wow !! Love them.. I was actually looking for a new word which would describe my travel agency. I think I should be able to come up with something using the list of words, u’ve mentioned in this post.

That’s great I’m glad they’re able to help you! Best of luck.

Thnx a lot for giving this sort of knowledge about the words who r completely new to me. Keep posting these words along with their meaning it helps a lot.

Thanks dea… It perfectely helped me to explain my inner feelings , but some words have difficulty in pronouncing . I wrote down every word in ma notebook for future description pf my Travel Thanks alot yaar <3

Hi, I would like to know if there is a word for this feeling describes below,

‘I feel at home when I’m travelling, but when I’m actually at home, I feel weird.

I don’t think wanderlust is the word, can you please help me?

I’m sorry I’m not sure! I only know these words and the other post I did about unusual travel words. It’s possible something exists though and I’ll keep an eye out since I love finding unusual words 🙂

Was looking for travel words from Greek origin, and have found it, thanks so much. Love your page as well, maybe we see each other on the road sometime 🙂

Thanks so much! I’m glad they’re useful 🙂

So who copied who? 🙂 https://www.theintrepidguide.com/travel-words-that-describe-wanderlust-perfectly/#.WjWJFCPMwmo

Great list!

OMG!!!! Thanks for bringing this to my attention!!! I can’t believe how similar some of the wording of this is!!! 🙁 🙁 🙁 I first published this in early 2016.

Thank you for compiling such a great list! I may be incorrect, but shouldn’t ‘Vagary’ be listed as a noun rather than a verb?

It appears it’s listed as a noun now to mean something unpredictable but it came from the verb to wander!

So great to see Eleutheromania included in the list, passionate about freedom!

One of my favourites!

This is a very impressive, creative and original list. Will revisit many times. Thanks for sharing 🙂

42? How did anyone even get to this comment section? I had to scroll for 2 days just to get to leave this comment. This is really outrageous. 7 would have been plenty. We are internet users here, not book readers.

Two days well spent I’m sure 😉

When one is confined within the four corners of the home, because of the pandemic, this list is very encouraging! Thank you Sonja, many of the words here describes various emotions I have already experienced. Two more weeks of lockdown, I have time to do a project, finding my travel photos that match the words :).

Love this post! I’m feeling so much fernweh at the moment <3

Same here!!

Thank you so much for these! At this time of great challenges in the world, it is comforting to know that I can read the wonderful words you have compiled to capture all the positive feelings travel evokes. Slainte!

I couldn’t find all of these travel words anywhere else. You know, I am gonna bookmark it right away. Thanks for sharing these travel phrases. I love it. Looking forward to reading more of these informative articles 🙂

Amazing read. Needed these for getting a travel domain name. Bookmarked this post already. It’s very useful. Looking forward to reading more of these awesome travel blogs.

Ha ha what a random post! Learned so many new words from this, excited to casually *drop* them into my conversations

Haha so many! I mean, half I think I’ve never said but it’s fun to learn their meaning and find words that can describe the things we feel and think when we travel x

Wonderful article, it must have taken a lot of work to put together so many words 🙂

Thanks! I collected them over a few years and then reworded in my own words :).

Nice article. Thanks for sharing these travel phrases. Looking forward to reading more of these informative articles .

Stunning article, loved to read. will read more for sure…

Was very helpful article

I love this list of inspiring words for travel! I’m always looking for new ways to explore new places and this list has given me some great ideas.

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Travel Vocabulary for English-Language Learners

With a follow-up quiz for extra practice

• Basic Conversations for English Language Learners
• Pronunciation & Conversation
• Writing Skills
• Reading Comprehension
• Business English
• Resources for Teachers
• TESOL Diploma, Trinity College London
• M.A., Music Performance, Cologne University of Music
• B.A., Vocal Performance, Eastman School of Music

The travel-related words below are the most important terms to know when talking about travel or taking vacations . Words are categorized into different sections depending on the type of travel. You'll find example sentences for each word to help provide context for learning, as well as a short quiz at the end to test your knowledge.

Air Travel Vocabulary and Sample Sentences

Airport : I went to the airport to catch a flight to San Francisco. Check in : Make sure to get to the airport two hours early to check in. Fly : I like to fly on the same airline to get mileage points. Land : The airplane will land in two hours. Landing : The landing took place during a storm. It was very scary! Plane : The plane is packed with 300 passengers. Take off : The airplane is scheduled to take off at 3:30 p.m.

Vacation Travel Vocabulary and Sample Sentences

Camp : Do you like to camp in the woods? Destination : What is your final destination? Excursion : I'd like to take an excursion to the wine country while we're in Tuscany. Go camping : Let's go to the beach and go camping next weekend. Go sightseeing : Did you go sightseeing while you were in France? Hostel : Staying in a youth hostel is a great way to save money on vacation. Hotel : I'll book a hotel for two nights. Journey : The journey will take four weeks and we'll visit four countries. Luggage : Can you carry the luggage upstairs? Motel : We stayed in a convenient motel on our way to Chicago. Package holiday : I prefer to buy package holidays , so I don't have to worry about anything. Passenger : The passenger felt ill during the voyage. Route : Our route will take us through Germany and on to Poland. Sightseeing : The sightseeing in this town is rather boring. Let's go shopping . Suitcase : Let me unpack my suitcase and then we can go swimming. Tour : Peter went on a tour of the vineyard. Tourism : Tourism is becoming an important industry in almost every country. Tourist : Every May, many tourists from around the world come to see the flower festival. Travel : Travel is one of his favorite free time activities. Travel agent : The travel agent found us a great deal. Trip : The trip to New York was lovely and interesting. Vacation : I'd love to take a nice long vacation on the beach.

Overland Travel Vocabulary and Sample Sentences

Bicycle : One of the best ways to see the countryside is to ride a bicycle. Bike : We rode a bike from shop to shop. Bus : You can catch a bus for Seattle at the bus station. Bus station : The bus station is three blocks from here. Car : You might want to rent a car when you go on vacation. Lane : Make sure to get into the left lane when you want to pass. Motorcycle : Riding a motorcycle can be fun and exciting, but it's also dangerous. Freeway : We'll have to take the freeway to Los Angeles. Highway : The highway between the two cities is quite lovely. Rail : Have you ever traveled by rail? Go by rail : Going by rail offers the opportunity to get up and walk around as you travel. Railway : The railway station is down this street. Road: There are three roads to Denver. Main road : Take the main road into town and turn left at 5th Street. Taxi : I got in a taxi and went to the train station. Traffic : There's a lot of traffic today on the road! Train : I like riding on trains. It's a very relaxing way to travel. Tube : You can take the tube in London. Underground : You can take the underground in many cities throughout Europe. Subway : You can take the subway in New York.

Sea / Ocean Travel Vocabulary and Sample Sentences

Boat: Have you ever piloted a boat? Cruise: We will stop at three destinations during our cruise through the Mediterranean. Cruise ship: It's the most elegant cruise ship in the world! Ferry: Ferries allow passengers to take their cars with them to their destination. Ocean: The Atlantic Ocean takes four days to cross. Port: There are all kinds of commercial ships in the port. Sailboat: The sailboat requires nothing but the wind. Sea: The sea is very calm today. Set sail: We set sail for the exotic island. Ship: Have you ever been a passenger on a ship? Voyage: The voyage to the Bahamas took three days.

Travel Vocabulary Quiz

Test your knowledge by taking this short quiz.

• destination
• your mindset
• conversation
• have a beer
• all answers are correct
• all the answers are correct
• Family-Related Vocabulary for English-Language Learners
• Vocabulary Quiz - Travel
• Reporting Verbs for English Language Learners
• Sports Vocabulary for English Learners
• Travel Vocabulary
• Hobbies Vocabulary for English Students
• Media Vocabulary for English Learners
• Education Vocabulary for English Learners
• Spanish Vocabulary for Planes and Airports
• Indirect Speech in the English Language
• Dating and Marriage Vocabulary in English
• Vocabulary Lesson: French for Travelers
• Advertising Vocabulary for English Learners
• German for Travelers: The Basic Travel Phrasebook
• How Do You Rate as an Expert of the English Language?
• Driver Education Key Vocabulary for English Learners

Travel templates

From planning before they say "bon voyage" to sharing your adventures upon your return, these customizable templates will help you enjoy every facet of your globetrotting travel hobby. craft custom travelogues, albums for print or social, and more keepsakes..

Showcase your travel adventures with customizeable travel-related templates

Show off your love of travel and your very own globetrotting adventures with travel-related design templates. These easily customizable templates are ideal for conveying trip itineraries, travel advice, or showcasing new destinations. You can also use these templates to highlight locales that are popular or off the beaten path and collaborate with influencers across platforms such as TikTok or Instagram . With just a few details to plug in, you can share your winter adventures, snowbird getaways, exotic cruises, or whatever your next big trip might be. Whether it's a road trip across the continent or an international tour, attract your adverturesome audience.

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How to use AI to plan your next vacation and what you should know first

Where should I go on vacation this summer ?

The question is simple enough, but the possibilities are endless.

“Feeling adventurous or more like chilling by the beach with a drink in hand?” Layla replies to narrow the list.

Chilling by the beach sounds nice.

“Alright, for that laid-back beach vibe, how about Santorini with its iconic sunsets or Ao Nang for some Thai beach bliss ? Pick your paradise!” she suggested. 

Learn more: Best travel insurance

Only she is not really a “she.” Layla is an AI travel planner whose website launched this year, among a growing number of artificial intelligence-driven tools for travel. 

Just over 50% of 1,400 people recently surveyed by Matador Network , a travel publisher and creator of AI travel assistant GuideGeek , said they’re open to using AI for their summer travel. A previous Matador Network survey found 64% of 1,200 travelers surveyed had already used or planned to use AI for trip planning .

Here’s what travelers should know about planning trips with AI.

How common is AI today?

Many people associate AI with large language models like ChatGPT, which can both recognize and generate text, but that’s just one type of AI.

“AI is generally everywhere,” said Yoon Kim, an assistant professor in MIT’s Electrical Engineering and Computer Science Department and Computer Science and Artificial Intelligence Laboratory . “For example, when you search for something – let's say you search for something on TripAdvisor, Hotels.com – there is likely an AI-based system that gives you a list of matches based on your query.”

“Because a lot of the (online travel agencies) have now integrated different types of Gen AI into their platforms … people may be using them without their knowledge,” echoed Matt Soderberg, principal, U.S. airlines leader for Deloitte Consulting, which named AI as a major theme in changing travel in its Facing travel's future report released in early April.

Kayak and Expedia offer AI travel tools. Google has used AI for years for search. Those familiar “People Also Ask” questions are powered by AI. Google Flights uses machine learning , a type of AI. AI also powers Google Maps’ Immersive View , which gives users a navigable fly-over view of 13 cities and more than 500 global landmarks that users can zoom in on like in a video game, with weather and crowd forecasts for different times of day. 

Early this year, Google introduced generative AI to multisearch queries made with Google Lens. That allows users to take a photo of something and couple it with text questions like “What kind of flower is this?” or “Who painted this and why?” to get AI-generated answers based on data from across the web and links to additional sources.

How do I plan a trip with AI?

Planning travel with AI is typically free, but travelers may need to create platform-specific accounts to access enhanced features or ask more than a few initial queries.

Google account holders can get generative AI results in text-only search bar searches if they opt in to Search Generative Experience , which is part of Google’s experimental Search Labs . Opting in to SGE allows them to ask things like “Plan me a 2-day solo trip to Grand Teton National Park ” and not only get a suggested itinerary but related photos, reviews and links to other resources. 

For Day 1 at Grand Teton, Google suggested a morning hike at Schwabacher Landing “to see the Grand Tetons reflected in the river,” an afternoon visit to U.S. Fish and Wildlife Service’s National Elk Refuge , and dinner at a local Italian restaurant with photos of each destination, links to their websites, pins showing locations on Google Maps, suggestions for where to stay, space for follow up questions, and links to related questions like “Is 2 days enough for Grand Teton National Park?” 

Just above the sample itinerary, read a disclaimer: “Generative AI is experimental” and below it: “Trip ideas generated with AI may include inaccurate or misleading information. Confirm info with sources you trust.” 

For the same prompt, both ChatGPT and GuideGeek – which can be messaged on social media like a person – offered more suggestions of things to do, as well as reminders to check on trail closures, but no specific recommendations on where to eat or stay, nor photos nor links to find more information on any of the destinations. Layla and Mindtrip, an AI travel planner that launched publicly this week, also included links to various points of interest, hotel suggestions, and the ability to adjust and book different parts of the itinerary through partnerships with third parties. Mindtrip allows multiple people within the same travel party to collaborate on itineraries.

Make travel easy: We tested ChatGPT itineraries in 5 US tourist spots

Can AI be trustworthy?

Asking one AI travel planner for the top 10 snacks at Walt Disney World’s Magic Kingdom, among classics like Dole Whip and Corn Dog Nuggets, it suggested Mickey-shaped beignets. Those would certainly be a top snack if they were sold in the park, like at Disneyland. However Disney World guests have to go to Disney’s Port Orleans Resort - French Quarter for sweet Mickey-shaped pillows of fried dough.

“This phenomena goes under the moniker hallucinations. These generative AI systems are prone to hallucinating plausible-sounding text that’s actually factually incorrect,” MIT’s Kim explained. “This is, I think, going to be sort of an inherent problem with systems that probabilistically generate output over large spaces.”

"If the LLM recommends a restaurant closed down two years ago, you lose all trust immediately," said Mindtrip Founder and CEO Andy Moss. That's why they, and Layla, also rely on human intelligence for recommendations.

Kim noted there are ongoing efforts to mitigate against hallucinations but suggested double-checking AI-generated answers.

“We want to make sure that that information is usable, that it's actionable. It's clear, it's repeatable,” said Will Healy, senior vice president at Booz Allen Hamilton , the largest provider of AI to the federal government. He heads up the company’s recreation work, including Recreaton.gov , the government’s central travel planning site for public lands like national parks. 

What can AI be used for?

Currently, most Recreation.gov visitors use progressive search to discover and book things like campsites, checking off boxes and reading information provided by the land manager. However, 25% of randomly selected users are being offered more personalized AI-powered options as part of a beta test with AI.

“What we're beta testing at the moment are things where you can say, ‘Hey, I've got three kids. This is our first time camping. We want to go some place that's fun. My kids love the water. We want to try hiking, and my youngest son likes fishing, but he's not very good at it,’ ” Healy said.

“If you were talking to somebody who knew everything about every campsite, then what answer would they give you? That's what we think artificial intelligence can do,” he added. “And it's not just the data that's in the system, but it's all of the reviews and blogs and everything's out there in the public domain that you can pull different pieces together, put together into a contextual answer.”

If AI is able to understand a traveler’s intent, Healy said it could also suggest alternative destinations or experiences if something a traveler wants is booked up or otherwise not available. He said it could also help make public lands more accessible to more people.

“If you have some sort of impairment – maybe it's sight, hearing, mobility, cognitive, whatever it is – that confidence level (outdoors) might go down, “Healy said. “We want to provide you the right information, so that you can get outside with as much confidence as possible and have an experience that matches your needs .”

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A retired Microsoft exec and his wife fell in love with RVing during the pandemic. Now he's using AI to help you plan your next road trip.

• Scott Lengel, a former Microsoft CTO, launched an AI-powered RV road trip planner, AdventureGenie.
• He said when he got into RVing during the pandemic, he couldn't find a great planning tool.
•  AdventureGenie recommends custom routes, campsites, and activities based on user preferences.

Scott Lengel and his wife, Lisa, were Marriott people.

After spending 23 years as a CTO at Microsoft , Lengel retired in 2017, at which point he and his wife knew they wanted to travel the world. They visited places like Cambodia, Vietnam, and India, typically traveling by plane and staying in hotels — often Marriotts.

Then the pandemic hit.

Suddenly, they were stuck at home in South Carolina. That's when the couple realized, "We really haven't seen the good old US of A."

Up until that point, they'd never even been camping .

"We figured if ever there was a time to go RVing, to go camping, this would be it," Lengel told Business Insider.

So they rented an RV and set off for Nashville with a couple of good friends. "We just had a blast," Lengel said. "Hanging around the campsite and the campfire and eating and beverages, and just the camaraderie. We just fell in love with the lifestyle of camping in one week."

Within six months, they purchased an RV of their own and started taking it all over. But when the couple tried to plan a six-week, multi-stop road trip to the national parks of the Southwest, they realized it was actually pretty challenging and that the existing resources were not great.

"There has to be a better way," they thought.

A couple of years later, in May 2023, Lengel launched AdventureGenie — an AI-powered RV trip planner. Lengel, who serves as chairman and CEO, said that in less than a year, AdventureGenie has attracted more than 10,000 users, and not just RVers, but also people traveling in cars on all kinds of road trips.

AI can customize trip planning

AdventureGenie is one of many AI-powered trip-planning tools that have popped up over the past couple of years. It's been featured on lists of the best RV- and road-trip planning AI tools.

Related stories

AdventureGenie is set up to help people plan their trips in three phases, which Lengel said was based on talking to thousands of people about how they plan their trips.

First, you can shape your trip. You can tell AdventureGenie things like where you want to start, where you want to end, how many miles you want to drive in a day, and any places you know you want to stop along the way. AdventureGenie will create a custom route based on your preferences and what the program knows about you, either from what you've told it or from past trips you've planned.

Second, you can select your campsites. AdventureGenie uses AI to compile information about campsites and make recommendations based on your preferences. In addition to generating an overall score on a campsite, AdventureGenie also generates a score that is unique to you, indicating how likely a specific campground is to meet your personal needs.

Third, is finding things to do. For instance, if it knows you like eating at local restaurants, hiking, and biking, as Lengel and his wife do, it can point out those attractions.

The biggest thing AI brings to AdventureGenie's trip planning is the customization, Lengel said. Instead of looking up a generic road trip planner that is the first hit served to everyone on Google, AdventureGenie can create itineraries that are unique to you.

"It feels as if you have a copilot or a travel planner sitting by your side and knows what you're looking for and customizes it for you," Lengel said.

He said that when RVers first use AdventureGenie the "jaw-dropping" moment for them is when it fills in the blanks on a trip with stops along the way.

In the past, if you wanted to road trip from South Carolina to Yellowstone, you'd have to look at a map and try to plot out stops based on how many miles a day you want to drive. But you'd also have to manually figure out whether those stops have campsites that suit your needs, or if they have any other attractions that make them worth passing through, or how far off the highway they are.

Lengel said new AdventureGenie users often say it saves them so much time planning their trip just by filling in their route.

"That's pretty darn rewarding for us," he said.

From Microsoft to tech startup

Lengel, who came out of retirement to launch AdventureGenie, said working on this startup has been a major change of pace from his days at Microsoft, which he also loved.

"We're a startup at our core, and it's a lot different than when I was working for an organization that had 150,000 employees and an incredible budget," he said. "We all wear lots of hats, which has been exciting, thrilling, and even challenging from time to time."

These days, he and his wife are on the road three out of four weeks a month, though now it's usually for work, visiting trade shows and meeting with RV user groups.

However, they do still make a point to do some fun things, too.

When Lengel spoke to BI, he was sitting in his RV in the Florida Keys, with a view of the ocean right out his window .

Watch: Marriott International's Tina Edmundson tells Insider that the travel mindset has changed since the pandemic

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Sports. Honestly. Since 2011

Dallas Mavericks’ Long-Term Plan for Jason Kidd Revealed

• May 5, 2024
• Elie Deglaoui

According to NBA insider Marc Stein, the Dallas Mavericks will likely sign head coach Jason Kidd to a contract extension. The Los Angeles Lakers were linked to Kidd as a possible replacement for the recently fired Darvin Ham . However, it appears likely the former NBA champion will stay put .

League sources say Kidd is also the likely recipient of a contract extension in the near future, having led Dallas to two 50-win seasons and three playoff series wins in four attempts in his three seasons as Mavericks coach.

In March, Sam Amick of The Athletic reported that Kidd remained “ hopeful ” for a contract extension to remain Dallas’ head coach.

“Doncic, who is in the thick of the MVP race yet again, is leading a team that has been dominant of late,” The Athletic’s Sam Amick wrote. “Irving, who gives Doncic much-needed balance on the offensive end, is playing beautiful basketball. And Kidd, league sources say, is hopeful that he can secure an extension this summer.

With Kidd at the helm, the Mavericks are preparing for their second-round playoff matchup against the No. 1 seed Oklahoma City Thunder. During the regular season, Dallas had a 50-32 record. And in his three-season tenure as the team’s head coach, the Mavericks have a 140-106 record with a Western Conference Finals appearance.

The Mavericks Look Unrecognizable From Last Season

Before the team traded for Kyrie Irving ahead of last year’s NBA Trade Deadline, the Mavericks had a 29-26 record and sat tied for the No. 5 seed in the Western Conference. The Mavericks then went on 9-18 the rest of the way and missed the postseason entirely. Now, the Mavericks are four wins away from their second Conference Finals appearance in three seasons. Recently, Irving talked about the “ growing pains ” that came with teaming up with Luka Doncic .

“Initially, I knew that [me and Luka] were going to have some growing pains,” Irving told FOX Sports. “But I just came with the best intentions. It was the first time for me getting traded midseason and having to pick my family up, transition. But I’ve always [sic] respected Luka.”

Luka Dončić & Kyrie Irving just broke the NBA record for most points by a duo (338) in their 1st playoff series together. pic.twitter.com/WEaw6gdPIq — MavsMuse (@MavsMuse) May 4, 2024

The Last Word

The Mavericks look like legitimate title contenders this season. Despite questions about the Irving-Doncic pairing, it is clear they create a very explosive offense. Additionally, the rest of their starting lineup has played well since the 2024 NBA Trade Deadline. Unfortunately for the team, they will likely be without role player Maxi Kleber the rest of the way . Still, that should not stop them from being competitive. Although their matchup against Oklahoma City will be tough, they have the tools to pull off an upset and advance to the next round of the playoffs. Even though their roster is built well, a lot of credit deserves to go to Kidd. Kidd has one more year left on his contract. An extension would make sense for both parties.

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While Kyle Kuzma’s ill-fated dig at the lowly Detroit Pistons is the most memorable part of his season, it’s far from the most meaningful. Tasked

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NASA's administrator on ambitions to return to the moon

NPR's Scott Detrow speaks with NASA administrator Bill Nelson about the space agency's plans to return to the moon and travel later to Mars.